City Council — 2026-05-04

City Council Meeting 5/4/26

This meeting starts at 48:24 in a recording that covers several meetings.

Attendance

Jason Chen present · At-Large; Cal Finocchiaro present · Ward 6; Bradley Freeman present · President; Maya Jamaleddine present · At-Large; Manjula Karamcheti present · Ward 1; Elizabeth Kowal present · At-Large; John Obremski present · Ward 2; Christopher Park present · Ward 3; Devin Romanul present · Ward 7; Kimberly Vandiver present · Ward 5; Ryan Williams present · At-Large

Agenda

Minutes

City Council Regular Meeting Monday, May 4, 2026, 7:45 PM City Council Chamber, 1st Floor 562 Main Street, Melrose, MA 02176 MINUTES I. CALL TO ORDER Jason Chen Cal Finocchiaro Maya Jamaleddine Manjula Karamcheti Elizabeth Kowal John Obremski Christopher Park Devin Romanul Kimberly Vandiver Ryan Williams Brad Freeman, President Pledge of Allegiance Meeting was called to order by President Freeman at 7:47 PM Attendee Name Title Status Arrived Jason Chen At-Large Present Cal Finocchiaro Ward 6 Present Maya Jamaleddine At-Large Present Manjula Karamcheti Ward 1 Present Elizabeth Kowal At-Large Present John Obremski Ward 2 Present Christopher Park Ward 3 Present Devin Romanul Ward 7 Present Kimberly Vandiver Ward 5 Present Ryan Williams At-Large Present William Bradley Feeman President Present President Freeman acknowledged today's difficult situation at the Winthrop Elementary School and 1 expressed that our thoughts and prayers are with all of those impacted. II. MINUTES APPROVAL A. City Council Regular Meeting April 27, 2026 7:45 PM Motion to unanimously approve the minutes without reading made by President Freeman RESULT: ACCEPTED [UNANIMOUS] AYES: Jason Chen, Cal Finocchiaro, Bradley Freeman, Maya Jamaleddine, Manjula Karamcheti, Elizabeth Kowal, John Obremski, Christopher Park, Devin Romanul, Kim Vandiver, Ryan Williams III. PUBLIC COMMENT When: May 4, 2026 07:45 PM Eastern Time (US and Canada) Topic: City Council Meeting Join from PC, Mac, iPad, or Android: https://cityofmelrose- org.zoom.us/j/91515115255?pwd=6Is9DpDImb2s9LaICczEpmDH9yQtpG.1 Passcode:806042 Webinar ID: 915 1511 5255 Motion to Open public comment made by President Freeman at 7:50 PM There were no comments on the floor or via Zoom Motion to Close public comment made by President Freeman at 7:50 PM Motion to Recess to resume Appropriations & Oversight meeting made by President Freeman at 7:51 PM Back from recess and meeting was reopened by President Freeman at 8:11 PM IV. COMMUNICATIONS FROM THE HONORABLE MAYOR & OTHER CITY OFFICIALS V. NEW BUSINESS A. Filings by the Honorable Mayor i. Appropriations

1. (ID # 2026-1145): An Appropriation from Free Cash (account 01-324001) to the Assessing Department (#141) in the amount of $9,000 to cover the cost of mailing tax impact notices to all taxpayers in Melrose. Motion to Refer to Appropriations & Oversight Committee made by President Freeman RESULT: ASSIGN TO COMMITTEE TO: Appropriations & Oversight 2

2. (ID # 2026-1164): An Appropriation from Free Cash (account 01-324001) to the Planning Department (#175) in the amount of $75,000 to hire a consultant for technical assistance to update the City’s Housing Production Plan (HPP). Motion to Refer to Appropriations & Oversight Committee made by President Freeman RESULT: ASSIGN TO COMMITTEE TO: Appropriations & Oversight

3. (ID # 2026-1165): An Appropriation from Free Cash (account 01-324001) to the Planning Department (#175) in the amount of $70,000 to hire a consultant for technical assistance to update the Downtown Parking Study. Motion to Refer to Appropriations & Oversight Committee made by President Freeman RESULT: ASSIGN TO COMMITTEE TO: Appropriations & Oversight

4. (ID # 2026-1169): An Appropriation from Free Cash (account 01-324001) to the Veterans Services Department (#543) in the amount of $30,000 to design and fabricate a new Welcome Home Veterans Sign for the City. Motion to Refer to Appropriations & Oversight Committee made by President Freeman RESULT: ASSIGN TO COMMITTEE TO: Appropriations & Oversight

5. (ID # 2026-1170): An Appropriation from Free Cash (account 01-324001) in the amount of $150,000 to the Affordable Housing Trust (#8270). Motion to Refer to Appropriations & Oversight Committee made by President Freeman RESULT: ASSIGN TO COMMITTEE TO: Appropriations & Oversight

6. (ID # 2026-1171): An Appropriation from Free Cash (account 01-324001) to Memorial Building (#693) in the amount of $50,000 for boiler replacement and HVAC controls. Motion to Refer to Appropriations & Oversight Committee made by President Freeman 3 RESULT: ASSIGN TO COMMITTEE TO: Appropriations & Oversight

7. (ID # 2026-1172): An Appropriation from Free Cash (account 01-324001) to the School Department (#300) in the amount of $12,193.20 to purchase vape detectors for MVMMS. Motion to Refer to Appropriations & Oversight Committee made by President Freeman RESULT: ASSIGN TO COMMITTEE TO: Appropriations & Oversight

8. (ID # 2026-1173): An Appropriation from Free Cash (account 01-324001) to the School Department (#300) in the amount of $72,180 to purchase MHS Band uniforms. Motion to Refer to Appropriations & Oversight Committee made by President Freeman RESULT: ASSIGN TO COMMITTEE TO: Appropriations & Oversight

9. (ID # 2026-1174): An Appropriation from Free Cash (account 01-324001) to the School Department (#300) in the amount of $44,296.32 for the purchase of athletic equipment. Motion to Refer to Appropriations & Oversight Committee made by President Freeman RESULT: ASSIGN TO COMMITTEE TO: Appropriations & Oversight

10. (ID # 2026-1175): An Appropriation from Free Cash (account 01-324001) to DPW- Admin/Engineering Department (#401) in the amount of $710,000 for design and permitting of Ell Pond Park. Motion to Refer to Appropriations & Oversight Committee made by President Freeman RESULT: ASSIGN TO COMMITTEE TO: Appropriations & Oversight

11. (ID # 2026-1176): An Appropriation from Free Cash (account 01-324001) to DPW- Highway Department (#422) in the amount of $400,000 for Lebanon Street TIP project design. 4 Motion to Refer to Appropriations & Oversight Committee made by President Freeman RESULT: ASSIGN TO COMMITTEE TO: Appropriations & Oversight

12. (ID # 2026-1177): An Appropriation from Free Cash (account 01-324001) to DPW - School Facilities Department (#402) in the amount of $20,000 to update school signage. Motion to Refer to Appropriations & Oversight Committee made by President Freeman RESULT: ASSIGN TO COMMITTEE TO: Appropriations & Oversight

13. (ID # 2026-1178): An Appropriation from Free Cash (account 01-324001) to the Election Department (#162) in the amount of $3,000 for a mailing. Motion to Refer to Appropriations & Oversight Committee made by President Freeman RESULT: ASSIGN TO COMMITTEE TO: Appropriations & Oversight B. Filings by members of the Honorable City Council i. Resolutions

1. (ID # 2026-1183): A Resolution Supporting Transparency In State Government and the Authority of the Massachusetts State Auditor to Audit the Legislature Motion to postpone indefinitely made by Councilor Finocchiaro Seconded by Councilor Williams All were in favor and motion passed RESULT: ACCEPTED [UNANIMOUS) AYES: Jason Chen, Cal Finocchiaro, Bradley Freeman, Maya Jamaleddine, Manjula Karamcheti, Elizabeth Kowal, John Obremski, Christopher Park, Devin Romanul, Kim Vandiver, Ryan Williams Comments and Discussion: Councilor Finocchiaro stated that with reservations, she is motioning to postpone the resolution indefinitely following a recommendation to her and her co-sponsors. This resolution is important, and they plan to bring it back at a later date. VI. UNFINISHED BUSINESS 5 A. Appropriations

i. (ID # 2026-1147): Appropriation from Free Cash (account 01-324001) in the amount of $170,000 to Capital Outlay (#931) to purchase a sidewalk plow. Motion to Postpone until May 11 made by Councilor Romanul Seconded by Councilor Williams All were in favor and motion passed RESULT: ACCEPTED [UNANIMOUS] AYES: Jason Chen, Cal Finocchiaro, Bradley Freeman, Maya Jamaleddine, Manjula Karamcheti, Elizabeth Kowal, John Obremski, Christopher Park, Devin Romanul, Kim Vandiver, Ryan Williams NAYS: None Comments and Discussion: Councilor Romanul stated that this order comes from A&O with recommendation for passage. He stated that there has been discussion within the group and from public comment/feedback about the sequencing of appropriations, with discussion in the committee and passage in city council occurring on the same evening. To allow for more discussion and public feedback, he proposed not doing all of those considerations in one evening unless it's an emergency. He proposed having final vote in city council occur on a different date and to make this the practice going forward.

ii. (ID # 2026-1148): Appropriation from Free Cash (account 01-324001) in the amount of $880,000 to Capital Outlay (#931) to purchase DPW Vehicles. Motion to Postpone until May 11 made by Councilor Romanul Seconded by Councilor Williams All were in favor and motion passed RESULT: PASSED [UNANIMOUS] AYES: Jason Chen, Cal Finocchiaro, Bradley Freeman, Maya Jamaleddine, Manjula Karamcheti, Elizabeth Kowal, John Obremski, Christopher Park, Devin Romanul, Kim Vandiver, Ryan Williams NAYS: None Comments and Discussion: Councilor Romanul explained that this came from A&O with recommendation for passage and final vote will be postponed until May 11 to allow for further discussion and public feedback.

iii. (ID # 2026-1149): Appropriation from Free Cash (account 01-324001) in the amount of $865,000 to DPW-Snow (#431) to close the snow and ice deficit for FY26. Motion to Postpone until May 11 made by Councilor Romanul Seconded by Councilor Williams All were in favor and motion passed RESULT: PASSED [UNANIMOUS] 6 AYES: Jason Chen, Cal Finocchiaro, Bradley Freeman, Maya Jamaleddine, Manjula Karamcheti, Elizabeth Kowal, John Obremski, Christopher Park, Devin Romanul, Kim Vandiver, Ryan Williams NAYS: None Comments and Discussion: Councilor Romanul explained that this came from A&O with recommendation for passage and final vote will be postponed until May 11 to allow for further discussion and public feedback. It was proposed that it might make sense to take a final vote on this item since it's for a budget deficit, but comments were shared asking to delay the vote to allow for more questions.

iv. (ID # 2026-1150): Appropriation from Free Cash (account 01-324001) in the amount of $244,944 to the School Department (#1620) for medicaid reimbursement received in FY25. Motion to Postpone until May 11 made by Councilor Romanul Seconded by Councilor Williams Motion passed, with Councilor Chen voting Nay RESULT: PASSED AYES: Cal Finocchiaro, Bradley Freeman, Maya Jamaleddine, Manjula Karamcheti, Elizabeth Kowal, John Obremski, Christopher Park, Devin Romanul, Kim Vandiver, Ryan Williams NAYS: Jason Chen Comments and Discussion: Councilor Romanul explained that this came from A&O with recommendation for passage and final vote will be postponed until May 11 to allow for further discussion and public feedback. It was proposed that it might make sense to take a final vote on this item since it's for reimbursement. The mayor and department heads do not need these matters to be paid out in the next week. It was decided to postpone.

v. (ID # 2026-1188): Appropriation from Free Cash (account 01-324001) in the amount of $10,000 to DPW-Highway (#422) to purchase bike racks. Motion to Postpone until May 11 made by Councilor Romanul Seconded by Councilor Finocchiaro Motion passed, with Councilor Williams voting Nay RESULT: PASSED AYES: Jason Chen, Cal Finocchiaro, Bradley Freeman, Maya Jamaleddine, Manjula Karamcheti, Elizabeth Kowal, John Obremski, Christopher Park, Devin Romanul, Kim Vandiver NAYS: Ryan Williams Comments and Discussion: Councilor Romanul explained that this came from A&O with recommendation for passage and final vote will be postponed until May 11 to allow for further discussion and public feedback. B. Licenses 7

i. (ID # 2026-831): Renewal of Livery Service License for 2026 Motion to Place on File made by Councilor Finocchiaro Seconded by Councilor Karamcheti All were in favor and motion passed RESULT: PASSED [UNANIMOUS] AYES: Jason Chen, Cal Finocchiaro, Bradley Freeman, Maya Jamaleddine, Manjula Karamcheti, Elizabeth Kowal, John Obremski, Christopher Park, Devin Romanul, Kim Vandiver, Ryan Williams NAYS: None

ii. (ID # 2026-861): Renewal of Junk Dealer and Second Hand Dealer License for 2026 Motion to Place on File made by Councilor Finocchiaro Seconded by Councilor Karamcheti All were in favor and motion passed RESULT: PASSED [UNANIMOUS] AYES: Jason Chen, Cal Finocchiaro, Bradley Freeman, Maya Jamaleddine, Manjula Karamcheti, Elizabeth Kowal, John Obremski, Christopher Park, Devin Romanul, Kim Vandiver, Ryan Williams NAYS: None

iii. (ID # 2026-871): Renewal of Gasoline and Storage Licenses for 2026 Motion to Place on File made by Councilor Finocchiaro Seconded by Councilor Karamcheti All were in favor and motion passed RESULT: PASSED [UNANIMOUS] AYES: Jason Chen, Cal Finocchiaro, Bradley Freeman, Maya Jamaleddine, Manjula Karamcheti, Elizabeth Kowal, John Obremski, Christopher Park, Devin Romanul, Kim Vandiver, Ryan Williams NAYS: None C. Orders

i. (ID # 2026-774): That the City Council authorize the Mayor to enter into an Intermunicipal Agreement (IMA) for establishing a regional Animal Control Officer position in partnership with the Towns of Wakefield and Stoneham. Motion for Passage made by Councilor Romanul Seconded by Councilor Finocchiaro 8 All were in favor and motion passed RESULT: PASSED [UNANIMOUS] AYES: Jason Chen, Cal Finocchiaro, Bradley Freeman, Maya Jamaleddine, Manjula Karamcheti, Elizabeth Kowal, John Obremski, Christopher Park, Devin Romanul, Kim Vandiver, Ryan Williams NAYS: None VII. REPORTS FROM COMMITTEES VIII. EXPIRIES IX. RULE 36 REPORTS X. ADJOURNMENT President Freeman stated that there will be a joint meeting with the School Committee Monday, May 11, at 7:15 pm to receive the mayor's budget, followed by a special city council meeting at 7:45 pm to assign it to Appropriations & Oversight. Motion to Adjourn made by Councilor Karamcheti at 8:26 PM Seconded by Councilor Finocchiaro All were in favor and meeting was adjourned 9 CITY OF MELROSE BOARD OF ASSESSORS City Hall, 562 Main Street Sarah MacLellan Melrose, Massachusetts 02176 Chief Assessor Telephone - (781) 979-4104 smaclellan@cityofmelrose.org To: The Honorable City Council From: Sarah MacLellan Date: April 15, 2026 Subject: Free Cash Appropriation for Mailing of Impact Notices during 5-year Revaluation Year The Assessing Department is requesting a $9,000 Free Cash appropriation to cover the cost of mailing tax impact notices to all taxpayers in Melrose. Article III, Section 15-10 of the City of Melrose Code of ordinances requires that: “For those fiscal years wherein the tax list is comprised of new state-mandated evaluations, the Assessors shall cause an impact notice to be sent to each individual taxpayer. Such notices shall be sent prior to the delivery of the tax list by the Assessors to the City Collector.”1 In Massachusetts, all real and personal property is assessed at full and fair cash value as of January 1st each year. This means that assessors are required annually to review and analyze market conditions and property data to ensure that assessed values reflect the market values for the assessment period. In addition to these annual assessments (interim valuation years), all Massachusetts municipalities are required by the Massachusetts Department of Revenue (DOR) to complete a comprehensive revaluation every five years. This process is referred to as the “certification” or the “revaluation year”. During the revaluation year, which will be Fiscal Year 2027 for Melrose, the Assessing Department undertakes a detailed systematic review of all property assessments within the city. The process includes data collection and verification, in-depth market analysis, valuation modeling, and state certification. Final certification from the DOR confirms that property assessments in Melrose meet the state’s required standards of accuracy and fairness. As part of the Massachusetts DOR’s regular Revaluation process, there is a required public disclosure period during which the assessors must notify taxpayers of proposed property tax 1 City of Melrose Code, Part 1 Administrative Legislation, Chapter 15, Article III Board of Assessors §15-10 Impact notices. https://ecode360.com/15358118 assessments prior to the issuance of tax bills. Under state guidelines, this requirement is satisfied by posting notice on the city’s website or in a newspaper of general circulation, for a minimum of five days. However, the city’s ordinance imposes a more stringent requirement, mandating that the Assesssors’ Office mail a written notice of proposed assessments to each taxpayer. The requested $9,000 appropriation will be used exclusively to cover printing, materials and postage costs associated with mailing these required notices to all taxpayers. This ensures compliance with the ordinance while also supporting the Assessing Department’s objective of providing clear communication with residents regarding property valuation. Thank you for your consideration of this request. I am available to provide additional information or answer questions as needed. City Auditor CITY OF MELROSE AUDITOR’SCity Hall, OFFICE 562 Main Street Melrose, Massachusetts 02176 Telephone - (781) 979-4110 Fax - (781) 662-2182 Free Cash Orders for Fiscal Year 2026 “Free cash” is a term used to describe any remaining, unrestricted funds from the previous fiscal years. After it is “certified” by the state, free cash use requires a recommendation from the Mayor and an appropriation from the City Council. More information on free cash is available on the state’s website (https://www.mass.gov/info-details/free-cash). Council Order Item APPRO Balance of Free ID Amount Cash Dep/Fund Description Status Certified $5,558,450.00 2026-612 $20,020.00 5,538,430.00 Dept - 162 Poll Pads and a label Printer Approved Fund - 2026-614 $50,000.00 5,488,430.00 2543 Melrose Cultural Council Approved Chamber and City Event 2026-615 $25,000.00 5,463,430.00 Dept - 121 Support Approved 2026-1147 $170,000.00 5,293,430.00 Dept - 423 Sidewalk Plow A&O 2026-1148 $880,000.00 4,413,430.00 Dept- 931 DPW Vehicles A&O 2026-1149 $865,000.00 3,548,430.00 Dept-931 DPW Snow and Ice Deficit A&O Fund - 2026-1150 $244,944.00 3,303,486.00 1620 School Department A&O 2026-1151 $10,000.00 3,293,486.00 Dept- 422 Bike Racks A&O 2026-1145 $9,000.00 Dept - 141 Tax Impact Notices Mailing Submitted 3,284,486.00 2026-1164 $75,000.00 Dept - 175 Housing Production Plan Submitted 3,209,486.00 2026-1165 $70,000.00 Dept - 175 Downtown Parking Study Submitted 3,139,486.00 2026-1169 $30,000.00 Dept - 543 Welcome Home Veterans Sign Submitted 3,109,486.00 Fund – 2026-1170 $150,000.00 Affordable Housing Trust Submitted 2,959,486.00 8270 Boiler replacement and HVAC 2026-1171 $50,000.00 Dept – 693 Submitted 2,909,486.00 controls 2026-1172 $12,193.20 Dept- 300 Vape Detectors MVMMS Submitted 2,897,292.80 2026-1173 $72,180.00 Dept - 300 MHS Band Uniforms Submitted 2,825,112.80 Basketball & Lacrosse 2026-1174 $44,296.32 Dept-300 Submitted 2,780,816.48 Uniforms, Scorer table 2026-1175 $710,000.00 Dept- 401 Ell Pond Park Design Submitted 2,070,816.48 2026-1176 $400,000.00 Dept - 422 Lebanon TIP Project Submitted 1,670,816.48 2026-1177 $20,000.00 Dept - 401 School Signage Submitted 1,650,816.48 2026-1178 $3,000.00 Dept - 162 Census Mailer Submitted 1,647,816.48 *The first three appropriation requests listed were approved at the 4/6/26 City Council meeting. As requests are submitted by the administration and approved by the City Council, the table above will be updated accordingly and shared with subsequent orders. OFFICE OF PLANNING AND CITY OF MELROSE COMMUNITY DEVELOPMENT City Hall, 562 Main Street Melrose, Massachusetts 02176 LORI MASSA, AICP Telephone - (781) 979-4190 Director & City Planner M E M O R A N D U M TO: Mayor Jennifer Grigoraitis Melrose City Council FROM: Lori Massa, Director & City Planner CC: Kerriann Golden, CFO/Auditor Lauren Grymek, Chief of Staff DATE: April 17, 2026 RE: Housing Production Plan Update – Free Cash Request The Office of Planning and Community Development respectfully requests that the City Council approve an appropriation of free cash in the amount of $75,000 to hire a consultant for technical assistance to update the City’s Housing Production Plan (HPP), which will expire in April 2027. Revisiting the City’s housing needs and goals will not only help the City plan for future development, but having a current, state approved, HPP is also required to apply for temporary safe harbor if the City still does not have 10% of the total year-round housing units on our Subsidized Housing Inventory. To meet the requirements of a state approved plan, an HPP must contain the following elements: • Housing needs and demand assessment • Housing goals for the next five years • Analysis of factors affecting development • A development framework and identification of opportunity sites • Numeric production targets • Recommendations for the city to achieve its housing goals and an actionable implementation plan Ensuring that the updated HPP includes the information above will require careful research and data collection, and opportunities for public engagement. With the help of a consultant, the resultant document will be a robust and useful planning document that will help guide the City’s housing and development policies and goals for the next 5 years. City Auditor CITY OF MELROSE AUDITOR’SCity Hall, OFFICE 562 Main Street Melrose, Massachusetts 02176 Telephone - (781) 979-4110 Fax - (781) 662-2182 Free Cash Orders for Fiscal Year 2026 “Free cash” is a term used to describe any remaining, unrestricted funds from the previous fiscal years. After it is “certified” by the state, free cash use requires a recommendation from the Mayor and an appropriation from the City Council. More information on free cash is available on the state’s website (https://www.mass.gov/info-details/free-cash). Council Order Item APPRO Balance of Free ID Amount Cash Dep/Fund Description Status Certified $5,558,450.00 2026-612 $20,020.00 5,538,430.00 Dept - 162 Poll Pads and a label Printer Approved Fund - 2026-614 $50,000.00 5,488,430.00 2543 Melrose Cultural Council Approved Chamber and City Event 2026-615 $25,000.00 5,463,430.00 Dept - 121 Support Approved 2026-1147 $170,000.00 5,293,430.00 Dept - 423 Sidewalk Plow A&O 2026-1148 $880,000.00 4,413,430.00 Dept- 931 DPW Vehicles A&O 2026-1149 $865,000.00 3,548,430.00 Dept-931 DPW Snow and Ice Deficit A&O Fund - 2026-1150 $244,944.00 3,303,486.00 1620 School Department A&O 2026-1151 $10,000.00 3,293,486.00 Dept- 422 Bike Racks A&O 2026-1145 $9,000.00 Dept - 141 Tax Impact Notices Mailing Submitted 3,284,486.00 2026-1164 $75,000.00 Dept - 175 Housing Production Plan Submitted 3,209,486.00 2026-1165 $70,000.00 Dept - 175 Downtown Parking Study Submitted 3,139,486.00 2026-1169 $30,000.00 Dept - 543 Welcome Home Veterans Sign Submitted 3,109,486.00 Fund – 2026-1170 $150,000.00 Affordable Housing Trust Submitted 2,959,486.00 8270 Boiler replacement and HVAC 2026-1171 $50,000.00 Dept – 693 Submitted 2,909,486.00 controls 2026-1172 $12,193.20 Dept- 300 Vape Detectors MVMMS Submitted 2,897,292.80 2026-1173 $72,180.00 Dept - 300 MHS Band Uniforms Submitted 2,825,112.80 Basketball & Lacrosse 2026-1174 $44,296.32 Dept-300 Submitted 2,780,816.48 Uniforms, Scorer table 2026-1175 $710,000.00 Dept- 401 Ell Pond Park Design Submitted 2,070,816.48 2026-1176 $400,000.00 Dept - 422 Lebanon TIP Project Submitted 1,670,816.48 2026-1177 $20,000.00 Dept - 401 School Signage Submitted 1,650,816.48 2026-1178 $3,000.00 Dept - 162 Census Mailer Submitted 1,647,816.48 *The first three appropriation requests listed were approved at the 4/6/26 City Council meeting. As requests are submitted by the administration and approved by the City Council, the table above will be updated accordingly and shared with subsequent orders. OFFICE OF PLANNING AND CITY OF MELROSE COMMUNITY DEVELOPMENT City Hall, 562 Main Street Melrose, Massachusetts 02176 LORI MASSA, AICP Telephone - (781) 979-4190 Director & City Planner M E M O R A N D U M TO: Mayor Jennifer Grigoraitis Melrose City Council FROM: Lori Massa, Director & City Planner CC: Kerriann Golden, CFO/Auditor Lauren Grymek, Chief of Staff DATE: April 17, 2026 RE: Downtown Parking Study – Free Cash Request The Office of Planning and Community Development respectfully requests that the City Council approve an appropriation of free cash in the amount of $70,000 to hire a consultant for technical assistance to update the Downtown Parking Study that was created in 2012. The original report helped provide a framework for managing downtown parking and offered a series of recommendations to best ensure that the parking needs of residents and visitors are met. Many of the recommendations were implemented such as the creation of the Merchant Parking Program. However, because it has been over 14 years since downtown parking was completed, it is time to reevaluate parking utilization and best practices for management. The need to balance the supply and availability of parking spaces for business patrons and employees while maintaining a walkable and pedestrian-friendly environment is critical. We recommend dedicating funding to hiring a consultant to review current parking regulations and analyze parking utilization during the week and on the weekends to determine whether the existing parking supply is managed appropriately and whether the regulations and/or the location of parking should be adjusted. Based on the findings, the consultant will provide recommendations for improving the parking supply and availability. The goal of the updated parking study is to continue to provide an environment downtown that supports mobility, adaptability, and economic development. City Auditor CITY OF MELROSE AUDITOR’SCity Hall, OFFICE 562 Main Street Melrose, Massachusetts 02176 Telephone - (781) 979-4110 Fax - (781) 662-2182 Free Cash Orders for Fiscal Year 2026 “Free cash” is a term used to describe any remaining, unrestricted funds from the previous fiscal years. After it is “certified” by the state, free cash use requires a recommendation from the Mayor and an appropriation from the City Council. More information on free cash is available on the state’s website (https://www.mass.gov/info-details/free-cash). Council Order Item APPRO Balance of Free ID Amount Cash Dep/Fund Description Status Certified $5,558,450.00 2026-612 $20,020.00 5,538,430.00 Dept - 162 Poll Pads and a label Printer Approved Fund - 2026-614 $50,000.00 5,488,430.00 2543 Melrose Cultural Council Approved Chamber and City Event 2026-615 $25,000.00 5,463,430.00 Dept - 121 Support Approved 2026-1147 $170,000.00 5,293,430.00 Dept - 423 Sidewalk Plow A&O 2026-1148 $880,000.00 4,413,430.00 Dept- 931 DPW Vehicles A&O 2026-1149 $865,000.00 3,548,430.00 Dept-931 DPW Snow and Ice Deficit A&O Fund - 2026-1150 $244,944.00 3,303,486.00 1620 School Department A&O 2026-1151 $10,000.00 3,293,486.00 Dept- 422 Bike Racks A&O 2026-1145 $9,000.00 Dept - 141 Tax Impact Notices Mailing Submitted 3,284,486.00 2026-1164 $75,000.00 Dept - 175 Housing Production Plan Submitted 3,209,486.00 2026-1165 $70,000.00 Dept - 175 Downtown Parking Study Submitted 3,139,486.00 2026-1169 $30,000.00 Dept - 543 Welcome Home Veterans Sign Submitted 3,109,486.00 Fund – 2026-1170 $150,000.00 Affordable Housing Trust Submitted 2,959,486.00 8270 Boiler replacement and HVAC 2026-1171 $50,000.00 Dept – 693 Submitted 2,909,486.00 controls 2026-1172 $12,193.20 Dept- 300 Vape Detectors MVMMS Submitted 2,897,292.80 2026-1173 $72,180.00 Dept - 300 MHS Band Uniforms Submitted 2,825,112.80 Basketball & Lacrosse 2026-1174 $44,296.32 Dept-300 Submitted 2,780,816.48 Uniforms, Scorer table 2026-1175 $710,000.00 Dept- 401 Ell Pond Park Design Submitted 2,070,816.48 2026-1176 $400,000.00 Dept - 422 Lebanon TIP Project Submitted 1,670,816.48 2026-1177 $20,000.00 Dept - 401 School Signage Submitted 1,650,816.48 2026-1178 $3,000.00 Dept - 162 Census Mailer Submitted 1,647,816.48 *The first three appropriation requests listed were approved at the 4/6/26 City Council meeting. As requests are submitted by the administration and approved by the City Council, the table above will be updated accordingly and shared with subsequent orders. CITY OF MELROSE OFFICE OF VETERANS SERVICES Melrose City Hall 562 Main Street Melrose, Massachusetts 02176 To: City Council CC: Mayor Jen Grigoraitis; Lauren Grymek, Chief of Staff From: Veterans Services Department Date: April 27, 2026 Re: Free Cash Appropriation Request for Veterans Welcome Home Sign The Veterans Services Department requests a free cash appropriation of $30,000 for costs associated with designing, fabricating and installing a new Welcome Home Veterans Sign. For over a decade, the sign has been prominently placed in the front yard of City Hall to honor and recognize Melrose veterans. Originally installed as a temporary banner after September 11, 2001, the following year it was changed to be a board with posts in the ground. In 2022 the current sign was installed, however it did not go before the Historic District Commission for approval. The Veterans Advisory Board has worked with the Historic District Commission and staff from the Planning Department on a design for a new sign to bring it into compliance. Thank you for your consideration. City Auditor CITY OF MELROSE AUDITOR’SCity Hall, OFFICE 562 Main Street Melrose, Massachusetts 02176 Telephone - (781) 979-4110 Fax - (781) 662-2182 Free Cash Orders for Fiscal Year 2026 “Free cash” is a term used to describe any remaining, unrestricted funds from the previous fiscal years. After it is “certified” by the state, free cash use requires a recommendation from the Mayor and an appropriation from the City Council. More information on free cash is available on the state’s website (https://www.mass.gov/info-details/free-cash). Council Order Item APPRO Balance of Free ID Amount Cash Dep/Fund Description Status Certified $5,558,450.00 2026-612 $20,020.00 5,538,430.00 Dept - 162 Poll Pads and a label Printer Approved Fund - 2026-614 $50,000.00 5,488,430.00 2543 Melrose Cultural Council Approved Chamber and City Event 2026-615 $25,000.00 5,463,430.00 Dept - 121 Support Approved 2026-1147 $170,000.00 5,293,430.00 Dept - 423 Sidewalk Plow A&O 2026-1148 $880,000.00 4,413,430.00 Dept- 931 DPW Vehicles A&O 2026-1149 $865,000.00 3,548,430.00 Dept-931 DPW Snow and Ice Deficit A&O Fund - 2026-1150 $244,944.00 3,303,486.00 1620 School Department A&O 2026-1151 $10,000.00 3,293,486.00 Dept- 422 Bike Racks A&O 2026-1145 $9,000.00 Dept - 141 Tax Impact Notices Mailing Submitted 3,284,486.00 2026-1164 $75,000.00 Dept - 175 Housing Production Plan Submitted 3,209,486.00 2026-1165 $70,000.00 Dept - 175 Downtown Parking Study Submitted 3,139,486.00 2026-1169 $30,000.00 Dept - 543 Welcome Home Veterans Sign Submitted 3,109,486.00 Fund – 2026-1170 $150,000.00 Affordable Housing Trust Submitted 2,959,486.00 8270 Boiler replacement and HVAC 2026-1171 $50,000.00 Dept – 693 Submitted 2,909,486.00 controls 2026-1172 $12,193.20 Dept- 300 Vape Detectors MVMMS Submitted 2,897,292.80 2026-1173 $72,180.00 Dept - 300 MHS Band Uniforms Submitted 2,825,112.80 Basketball & Lacrosse 2026-1174 $44,296.32 Dept-300 Submitted 2,780,816.48 Uniforms, Scorer table 2026-1175 $710,000.00 Dept- 401 Ell Pond Park Design Submitted 2,070,816.48 2026-1176 $400,000.00 Dept - 422 Lebanon TIP Project Submitted 1,670,816.48 2026-1177 $20,000.00 Dept - 401 School Signage Submitted 1,650,816.48 2026-1178 $3,000.00 Dept - 162 Census Mailer Submitted 1,647,816.48 *The first three appropriation requests listed were approved at the 4/6/26 City Council meeting. As requests are submitted by the administration and approved by the City Council, the table above will be updated accordingly and shared with subsequent orders. City Auditor CITY OF MELROSE AUDITOR’SCity Hall, OFFICE 562 Main Street Melrose, Massachusetts 02176 Telephone - (781) 979-4110 Fax - (781) 662-2182 Free Cash Orders for Fiscal Year 2026 “Free cash” is a term used to describe any remaining, unrestricted funds from the previous fiscal years. After it is “certified” by the state, free cash use requires a recommendation from the Mayor and an appropriation from the City Council. More information on free cash is available on the state’s website (https://www.mass.gov/info-details/free-cash). Council Order Item APPRO Balance of Free ID Amount Cash Dep/Fund Description Status Certified $5,558,450.00 2026-612 $20,020.00 5,538,430.00 Dept - 162 Poll Pads and a label Printer Approved Fund - 2026-614 $50,000.00 5,488,430.00 2543 Melrose Cultural Council Approved Chamber and City Event 2026-615 $25,000.00 5,463,430.00 Dept - 121 Support Approved 2026-1147 $170,000.00 5,293,430.00 Dept - 423 Sidewalk Plow A&O 2026-1148 $880,000.00 4,413,430.00 Dept- 931 DPW Vehicles A&O 2026-1149 $865,000.00 3,548,430.00 Dept-931 DPW Snow and Ice Deficit A&O Fund - 2026-1150 $244,944.00 3,303,486.00 1620 School Department A&O 2026-1151 $10,000.00 3,293,486.00 Dept- 422 Bike Racks A&O 2026-1145 $9,000.00 Dept - 141 Tax Impact Notices Mailing Submitted 3,284,486.00 2026-1164 $75,000.00 Dept - 175 Housing Production Plan Submitted 3,209,486.00 2026-1165 $70,000.00 Dept - 175 Downtown Parking Study Submitted 3,139,486.00 2026-1169 $30,000.00 Dept - 543 Welcome Home Veterans Sign Submitted 3,109,486.00 Fund – 2026-1170 $150,000.00 Affordable Housing Trust Submitted 2,959,486.00 8270 Boiler replacement and HVAC 2026-1171 $50,000.00 Dept – 693 Submitted 2,909,486.00 controls 2026-1172 $12,193.20 Dept- 300 Vape Detectors MVMMS Submitted 2,897,292.80 2026-1173 $72,180.00 Dept - 300 MHS Band Uniforms Submitted 2,825,112.80 Basketball & Lacrosse 2026-1174 $44,296.32 Dept-300 Submitted 2,780,816.48 Uniforms, Scorer table 2026-1175 $710,000.00 Dept- 401 Ell Pond Park Design Submitted 2,070,816.48 2026-1176 $400,000.00 Dept - 422 Lebanon TIP Project Submitted 1,670,816.48 2026-1177 $20,000.00 Dept - 401 School Signage Submitted 1,650,816.48 2026-1178 $3,000.00 Dept - 162 Census Mailer Submitted 1,647,816.48 *The first three appropriation requests listed were approved at the 4/6/26 City Council meeting. As requests are submitted by the administration and approved by the City Council, the table above will be updated accordingly and shared with subsequent orders. OFFICE OF PLANNING AND CITY OF MELROSE COMMUNITY DEVELOPMENT City Hall, 562 Main Street Melrose, Massachusetts 02176 LORI MASSA, AICP Telephone - (781) 979-4190 Director & City Planner M E M O R A N D U M TO: Mayor Jennifer Grigoraitis Melrose City Council FROM: Lori Massa, Director & City Planner CC: Kerriann Golden, CFO/Auditor Lauren Grymek, Chief of Staff DATE: April 29, 2026 RE: Affordable Housing Trust Fund – Free Cash Request The Office of Planning and Community Development respectfully requests that the City Council approve an appropriation of free cash in the amount of $150,000 to the Affordable Housing Trust Fund (AHTF). The AHTF, which was established by the City Council in 2020, has a mission of creating, preserving, and supporting diverse affordable housing to meet the needs of low- and moderate-income households in Melrose over their lifespan, in collaboration with municipal and community partners. As outlined in the Board of Trustees’ five year action plan, the AHTF has three goals: securing sustainable and diverse funding sources, supporting the creation of more affordable homes, and educating the community about local housing needs to build support for more affordable housing. Since the beginning of 2026, the Trustees have engaged with stakeholders, conducted public outreach, and approved a funding request from the Melrose Affordable Housing Corporation (MAHC) to assist with the purchasing of three units that will be deed restricted, affordable units in perpetuity. However, because the Trust’s primary source of revenue is from housing developments required to pay into the Trust, which is sporadic and unpredictable, the Trust does not have a stable source of income. Therefore, with the support of this free cash, the Board can continue to work towards meeting the goals of the AHTF while supporting community partners and accomplishing the City’s housing targets. City Auditor CITY OF MELROSE AUDITOR’SCity Hall, OFFICE 562 Main Street Melrose, Massachusetts 02176 Telephone - (781) 979-4110 Fax - (781) 662-2182 Free Cash Orders for Fiscal Year 2026 “Free cash” is a term used to describe any remaining, unrestricted funds from the previous fiscal years. After it is “certified” by the state, free cash use requires a recommendation from the Mayor and an appropriation from the City Council. More information on free cash is available on the state’s website (https://www.mass.gov/info-details/free-cash). Council Order Item APPRO Balance of Free ID Amount Cash Dep/Fund Description Status Certified $5,558,450.00 2026-612 $20,020.00 5,538,430.00 Dept - 162 Poll Pads and a label Printer Approved Fund - 2026-614 $50,000.00 5,488,430.00 2543 Melrose Cultural Council Approved Chamber and City Event 2026-615 $25,000.00 5,463,430.00 Dept - 121 Support Approved 2026-1147 $170,000.00 5,293,430.00 Dept - 423 Sidewalk Plow A&O 2026-1148 $880,000.00 4,413,430.00 Dept- 931 DPW Vehicles A&O 2026-1149 $865,000.00 3,548,430.00 Dept-931 DPW Snow and Ice Deficit A&O Fund - 2026-1150 $244,944.00 3,303,486.00 1620 School Department A&O 2026-1151 $10,000.00 3,293,486.00 Dept- 422 Bike Racks A&O 2026-1145 $9,000.00 Dept - 141 Tax Impact Notices Mailing Submitted 3,284,486.00 2026-1164 $75,000.00 Dept - 175 Housing Production Plan Submitted 3,209,486.00 2026-1165 $70,000.00 Dept - 175 Downtown Parking Study Submitted 3,139,486.00 2026-1169 $30,000.00 Dept - 543 Welcome Home Veterans Sign Submitted 3,109,486.00 Fund – 2026-1170 $150,000.00 Affordable Housing Trust Submitted 2,959,486.00 8270 Boiler replacement and HVAC 2026-1171 $50,000.00 Dept – 693 Submitted 2,909,486.00 controls 2026-1172 $12,193.20 Dept- 300 Vape Detectors MVMMS Submitted 2,897,292.80 2026-1173 $72,180.00 Dept - 300 MHS Band Uniforms Submitted 2,825,112.80 Basketball & Lacrosse 2026-1174 $44,296.32 Dept-300 Submitted 2,780,816.48 Uniforms, Scorer table 2026-1175 $710,000.00 Dept- 401 Ell Pond Park Design Submitted 2,070,816.48 2026-1176 $400,000.00 Dept - 422 Lebanon TIP Project Submitted 1,670,816.48 2026-1177 $20,000.00 Dept - 401 School Signage Submitted 1,650,816.48 2026-1178 $3,000.00 Dept - 162 Census Mailer Submitted 1,647,816.48 *The first three appropriation requests listed were approved at the 4/6/26 City Council meeting. As requests are submitted by the administration and approved by the City Council, the table above will be updated accordingly and shared with subsequent orders. SOLDIERS & SAILORS CITY OF MELROSE MEMORIAL BUILDING 590 Main Street Melrose, Massachusetts 02176 KATHY PIGOTT-BRODEUR Executive Director/Operations Manger Telephone (781) 979-4185 Kpigottbrodeur@cityofmelrose.org www.melrosememorialhall.com MEMORANDUM TO: Mayor Jennifer Grigoraitis Melrose City Council CC: Lauren Grymek Kerri Golden, CFO From: Kathy Pigott-Brodeur, Executive Director/Operations Manager, Memorial Hall DATE: April 28, 2026 RE: FY26 Memorial Hall Free Cash Request I respectfully request an appropriation of $50,000 from FY26 Free Cash to cover the cost of the following repairs at Memorial Hall. Repair #1: Upgrading the existing controls software for the HVAC system. This software has not been updated since 2013 and it can no longer be serviced remotely and temperature settings fluctuate. Upgrading the software will allow for remote service, reduce the need for on-site technicians visits and associated costs. Additionally, the upgrade will provide improved control of the heating and cooling system, ensuring temperatures can be accurately maintained to meet event requirements.. o Free Cash request: Total needed for Repair #1, (Building Repair line item 016932 527700) = $10,440 Repair #2: : defective boiler replacement The current boiler model is no longer available for purchase, and replacement parts can no longer be obtained. As a result, the boiler must be replaced.. o Free Cash request: Total needed for Emergency Repair #2, (Professional Service line item 016932 529000) = $39,560 Please let me know if you require any additional information to process this request. Thank you for your time and assistance. City Auditor CITY OF MELROSE AUDITOR’SCity Hall, OFFICE 562 Main Street Melrose, Massachusetts 02176 Telephone - (781) 979-4110 Fax - (781) 662-2182 Free Cash Orders for Fiscal Year 2026 “Free cash” is a term used to describe any remaining, unrestricted funds from the previous fiscal years. After it is “certified” by the state, free cash use requires a recommendation from the Mayor and an appropriation from the City Council. More information on free cash is available on the state’s website (https://www.mass.gov/info-details/free-cash). Council Order Item APPRO Balance of Free ID Amount Cash Dep/Fund Description Status Certified $5,558,450.00 2026-612 $20,020.00 5,538,430.00 Dept - 162 Poll Pads and a label Printer Approved Fund - 2026-614 $50,000.00 5,488,430.00 2543 Melrose Cultural Council Approved Chamber and City Event 2026-615 $25,000.00 5,463,430.00 Dept - 121 Support Approved 2026-1147 $170,000.00 5,293,430.00 Dept - 423 Sidewalk Plow A&O 2026-1148 $880,000.00 4,413,430.00 Dept- 931 DPW Vehicles A&O 2026-1149 $865,000.00 3,548,430.00 Dept-931 DPW Snow and Ice Deficit A&O Fund - 2026-1150 $244,944.00 3,303,486.00 1620 School Department A&O 2026-1151 $10,000.00 3,293,486.00 Dept- 422 Bike Racks A&O 2026-1145 $9,000.00 Dept - 141 Tax Impact Notices Mailing Submitted 3,284,486.00 2026-1164 $75,000.00 Dept - 175 Housing Production Plan Submitted 3,209,486.00 2026-1165 $70,000.00 Dept - 175 Downtown Parking Study Submitted 3,139,486.00 2026-1169 $30,000.00 Dept - 543 Welcome Home Veterans Sign Submitted 3,109,486.00 Fund – 2026-1170 $150,000.00 Affordable Housing Trust Submitted 2,959,486.00 8270 Boiler replacement and HVAC 2026-1171 $50,000.00 Dept – 693 Submitted 2,909,486.00 controls 2026-1172 $12,193.20 Dept- 300 Vape Detectors MVMMS Submitted 2,897,292.80 2026-1173 $72,180.00 Dept - 300 MHS Band Uniforms Submitted 2,825,112.80 Basketball & Lacrosse 2026-1174 $44,296.32 Dept-300 Submitted 2,780,816.48 Uniforms, Scorer table 2026-1175 $710,000.00 Dept- 401 Ell Pond Park Design Submitted 2,070,816.48 2026-1176 $400,000.00 Dept - 422 Lebanon TIP Project Submitted 1,670,816.48 2026-1177 $20,000.00 Dept - 401 School Signage Submitted 1,650,816.48 2026-1178 $3,000.00 Dept - 162 Census Mailer Submitted 1,647,816.48 *The first three appropriation requests listed were approved at the 4/6/26 City Council meeting. As requests are submitted by the administration and approved by the City Council, the table above will be updated accordingly and shared with subsequent orders. Memorandum To: Mr. Ken Kelley From: Mr. Jason Merrill Melrose High School Principal Date: 4/2826 Re: Vape Detectors - MVMMS Greetings, I would like to express the importance of purchasing vape detectors for MVMMS. They have proven to be an effective tool for MHS. Vaping is a national epidemic negatively affecting all students at the middle and high school levels. I am requesting to purchase vape detectors for all student bathrooms. This is a high need resource for student safety and success. Please let me know if you have any questions, Jason Merrill City Auditor CITY OF MELROSE AUDITOR’SCity Hall, OFFICE 562 Main Street Melrose, Massachusetts 02176 Telephone - (781) 979-4110 Fax - (781) 662-2182 Free Cash Orders for Fiscal Year 2026 “Free cash” is a term used to describe any remaining, unrestricted funds from the previous fiscal years. After it is “certified” by the state, free cash use requires a recommendation from the Mayor and an appropriation from the City Council. More information on free cash is available on the state’s website (https://www.mass.gov/info-details/free-cash). Council Order Item APPRO Balance of Free ID Amount Cash Dep/Fund Description Status Certified $5,558,450.00 2026-612 $20,020.00 5,538,430.00 Dept - 162 Poll Pads and a label Printer Approved Fund - 2026-614 $50,000.00 5,488,430.00 2543 Melrose Cultural Council Approved Chamber and City Event 2026-615 $25,000.00 5,463,430.00 Dept - 121 Support Approved 2026-1147 $170,000.00 5,293,430.00 Dept - 423 Sidewalk Plow A&O 2026-1148 $880,000.00 4,413,430.00 Dept- 931 DPW Vehicles A&O 2026-1149 $865,000.00 3,548,430.00 Dept-931 DPW Snow and Ice Deficit A&O Fund - 2026-1150 $244,944.00 3,303,486.00 1620 School Department A&O 2026-1151 $10,000.00 3,293,486.00 Dept- 422 Bike Racks A&O 2026-1145 $9,000.00 Dept - 141 Tax Impact Notices Mailing Submitted 3,284,486.00 2026-1164 $75,000.00 Dept - 175 Housing Production Plan Submitted 3,209,486.00 2026-1165 $70,000.00 Dept - 175 Downtown Parking Study Submitted 3,139,486.00 2026-1169 $30,000.00 Dept - 543 Welcome Home Veterans Sign Submitted 3,109,486.00 Fund – 2026-1170 $150,000.00 Affordable Housing Trust Submitted 2,959,486.00 8270 Boiler replacement and HVAC 2026-1171 $50,000.00 Dept – 693 Submitted 2,909,486.00 controls 2026-1172 $12,193.20 Dept- 300 Vape Detectors MVMMS Submitted 2,897,292.80 2026-1173 $72,180.00 Dept - 300 MHS Band Uniforms Submitted 2,825,112.80 Basketball & Lacrosse 2026-1174 $44,296.32 Dept-300 Submitted 2,780,816.48 Uniforms, Scorer table 2026-1175 $710,000.00 Dept- 401 Ell Pond Park Design Submitted 2,070,816.48 2026-1176 $400,000.00 Dept - 422 Lebanon TIP Project Submitted 1,670,816.48 2026-1177 $20,000.00 Dept - 401 School Signage Submitted 1,650,816.48 2026-1178 $3,000.00 Dept - 162 Census Mailer Submitted 1,647,816.48 *The first three appropriation requests listed were approved at the 4/6/26 City Council meeting. As requests are submitted by the administration and approved by the City Council, the table above will be updated accordingly and shared with subsequent orders. To: Kenneth Kelley, Deputy Superintendent of Schools From: Steve Black, MVMMS Assistant Principal, Ben Vermilyea, Band Director/Teacher Date: April 28, 2026 Re: Marching Band Uniforms Please accept this memo to support the purchasing of new Marching Band uniforms. The MHS Marching Band consists of approximately 65 students who compete in the New England Scholastic Band Association (NESBA) and perform at community events. The program is currently on a growth trajectory, recently winning first place in NESBA Division IV in 2024 and earning awards for Best Visual Performance and Best Color Guard this past year. Current Uniform Condition Our current uniforms have no official purchase record. While boosters estimated them to be 15 to 20 years old, a representative from Stanbury Uniforms determined they pre-date 2001, as they lack the manufacturing dates standard for the last 25 years. Although the Bandaiders booster group has worked diligently to clean and maintain them, the equipment no longer matches the caliber of our students' performances. Student Benefit New uniforms will directly benefit the student experience in the following ways: ● Performance Quality: Every student will have a properly fitting uniform, allowing them to move comfortably and perform at their highest physical level. ● Student Confidence: High-quality attire provides students with the confidence they deserve when performing before large audiences at venues like Fenway Park and Fred Green Field. ● Pride and Representation: New uniforms reflect the hard work of the students and the pride the Melrose community has for its band program. Long-Term Investment While this is a significant cost, high-quality uniforms are a long-term investment. With current enrollment trends rising, we’ve reached to several professionals who have helped us estimate the number of uniforms needed to ensure current and projected needs, ensuring a sustained investment. Our booster group is committed to the professional storage and maintenance required to ensure this new equipment lasts for decades to come. Thank you for your consideration and please feel free to reach out to us with any questions. City Auditor CITY OF MELROSE AUDITOR’SCity Hall, OFFICE 562 Main Street Melrose, Massachusetts 02176 Telephone - (781) 979-4110 Fax - (781) 662-2182 Free Cash Orders for Fiscal Year 2026 “Free cash” is a term used to describe any remaining, unrestricted funds from the previous fiscal years. After it is “certified” by the state, free cash use requires a recommendation from the Mayor and an appropriation from the City Council. More information on free cash is available on the state’s website (https://www.mass.gov/info-details/free-cash). Council Order Item APPRO Balance of Free ID Amount Cash Dep/Fund Description Status Certified $5,558,450.00 2026-612 $20,020.00 5,538,430.00 Dept - 162 Poll Pads and a label Printer Approved Fund - 2026-614 $50,000.00 5,488,430.00 2543 Melrose Cultural Council Approved Chamber and City Event 2026-615 $25,000.00 5,463,430.00 Dept - 121 Support Approved 2026-1147 $170,000.00 5,293,430.00 Dept - 423 Sidewalk Plow A&O 2026-1148 $880,000.00 4,413,430.00 Dept- 931 DPW Vehicles A&O 2026-1149 $865,000.00 3,548,430.00 Dept-931 DPW Snow and Ice Deficit A&O Fund - 2026-1150 $244,944.00 3,303,486.00 1620 School Department A&O 2026-1151 $10,000.00 3,293,486.00 Dept- 422 Bike Racks A&O 2026-1145 $9,000.00 Dept - 141 Tax Impact Notices Mailing Submitted 3,284,486.00 2026-1164 $75,000.00 Dept - 175 Housing Production Plan Submitted 3,209,486.00 2026-1165 $70,000.00 Dept - 175 Downtown Parking Study Submitted 3,139,486.00 2026-1169 $30,000.00 Dept - 543 Welcome Home Veterans Sign Submitted 3,109,486.00 Fund – 2026-1170 $150,000.00 Affordable Housing Trust Submitted 2,959,486.00 8270 Boiler replacement and HVAC 2026-1171 $50,000.00 Dept – 693 Submitted 2,909,486.00 controls 2026-1172 $12,193.20 Dept- 300 Vape Detectors MVMMS Submitted 2,897,292.80 2026-1173 $72,180.00 Dept - 300 MHS Band Uniforms Submitted 2,825,112.80 Basketball & Lacrosse 2026-1174 $44,296.32 Dept-300 Submitted 2,780,816.48 Uniforms, Scorer table 2026-1175 $710,000.00 Dept- 401 Ell Pond Park Design Submitted 2,070,816.48 2026-1176 $400,000.00 Dept - 422 Lebanon TIP Project Submitted 1,670,816.48 2026-1177 $20,000.00 Dept - 401 School Signage Submitted 1,650,816.48 2026-1178 $3,000.00 Dept - 162 Census Mailer Submitted 1,647,816.48 *The first three appropriation requests listed were approved at the 4/6/26 City Council meeting. As requests are submitted by the administration and approved by the City Council, the table above will be updated accordingly and shared with subsequent orders. Athletics Stephen J. Fogarty, AD MEMO To: Mr. Ken Kelley From: Stephen J. Fogarty, Director of Athletics RE: Student Uniforms and Score Table requests Date: 4/28/26 Dear Mr. Kelley, Melrose High School lacrosse and basketball team uniforms are in need of replacement. These two sports, specifically girls and boys lacrosse, and boys basketball, are the highest priority replacement needed at this time. Our students deserve to wear newer, more modern uniforms made of better and least restrictive fabrics. Our current score table is approximately 25 years old and too small to accommodate all of the game officials needed to host a home high school game. A newer and larger table would support competitive events for multiple high school sports. Best, Stephen J. Fogarty Mr. Stephen J. Fogarty Director of Athletics (781)462-3223 sfogarty@melroseschools.com Melrose Public Schools, 360 Lynn Fells Parkway, Melrose, MA. 02176 City Auditor CITY OF MELROSE AUDITOR’SCity Hall, OFFICE 562 Main Street Melrose, Massachusetts 02176 Telephone - (781) 979-4110 Fax - (781) 662-2182 Free Cash Orders for Fiscal Year 2026 “Free cash” is a term used to describe any remaining, unrestricted funds from the previous fiscal years. After it is “certified” by the state, free cash use requires a recommendation from the Mayor and an appropriation from the City Council. More information on free cash is available on the state’s website (https://www.mass.gov/info-details/free-cash). Council Order Item APPRO Balance of Free ID Amount Cash Dep/Fund Description Status Certified $5,558,450.00 2026-612 $20,020.00 5,538,430.00 Dept - 162 Poll Pads and a label Printer Approved Fund - 2026-614 $50,000.00 5,488,430.00 2543 Melrose Cultural Council Approved Chamber and City Event 2026-615 $25,000.00 5,463,430.00 Dept - 121 Support Approved 2026-1147 $170,000.00 5,293,430.00 Dept - 423 Sidewalk Plow A&O 2026-1148 $880,000.00 4,413,430.00 Dept- 931 DPW Vehicles A&O 2026-1149 $865,000.00 3,548,430.00 Dept-931 DPW Snow and Ice Deficit A&O Fund - 2026-1150 $244,944.00 3,303,486.00 1620 School Department A&O 2026-1151 $10,000.00 3,293,486.00 Dept- 422 Bike Racks A&O 2026-1145 $9,000.00 Dept - 141 Tax Impact Notices Mailing Submitted 3,284,486.00 2026-1164 $75,000.00 Dept - 175 Housing Production Plan Submitted 3,209,486.00 2026-1165 $70,000.00 Dept - 175 Downtown Parking Study Submitted 3,139,486.00 2026-1169 $30,000.00 Dept - 543 Welcome Home Veterans Sign Submitted 3,109,486.00 Fund – 2026-1170 $150,000.00 Affordable Housing Trust Submitted 2,959,486.00 8270 Boiler replacement and HVAC 2026-1171 $50,000.00 Dept – 693 Submitted 2,909,486.00 controls 2026-1172 $12,193.20 Dept- 300 Vape Detectors MVMMS Submitted 2,897,292.80 2026-1173 $72,180.00 Dept - 300 MHS Band Uniforms Submitted 2,825,112.80 Basketball & Lacrosse 2026-1174 $44,296.32 Dept-300 Submitted 2,780,816.48 Uniforms, Scorer table 2026-1175 $710,000.00 Dept- 401 Ell Pond Park Design Submitted 2,070,816.48 2026-1176 $400,000.00 Dept - 422 Lebanon TIP Project Submitted 1,670,816.48 2026-1177 $20,000.00 Dept - 401 School Signage Submitted 1,650,816.48 2026-1178 $3,000.00 Dept - 162 Census Mailer Submitted 1,647,816.48 *The first three appropriation requests listed were approved at the 4/6/26 City Council meeting. As requests are submitted by the administration and approved by the City Council, the table above will be updated accordingly and shared with subsequent orders. DEPARTMENT OF PUBLIC WORKS Administration–Engineering–Water–Sewer–Facilities Parks–Forestry–Highway–Sanitation–Cemetery–Fleet CITY OF MELROSE City Yard, 72 Tremont Street Elena Proakis Ellis, P.E., BCEE Director of Public Works Melrose, Massachusetts 02176 Telephone – (781) 665-0142 E-mail: eproakis@cityofmelrose.org MEMORANDUM To: Mayor Jennifer Grigoraitis Melrose City Council From: Elena Proakis Ellis, P.E., Director of Public Works cc: Kerriann Golden, CFO/Auditor Lauren Grymek, Chief of Staff James Troup, Deputy DPW Director – Administration & Finance Jay Coy, Acting City Engineer Date: April 28, 2026 Re: Ell Pond Park Improvements Project Design – Free Cash Request The Department of Public Works requests $710,000 to advance the design of the Ell Pond Park Improvements Project. The complete project has currently been brought to 25% design as part of a federal earmark focused on stormwater improvements (Phase 1). This funding request for $710,000 will bring the entire park design to near-completion (approximately 90%) and will bring the next phase of improvements to bid-ready documents. A phasing plan will be developed during the design phase. The proposed funding also covers permitting for the entire park project. Elements of the Ell Pond Park Improvements Project are as follows: • Improvements to the East Knoll, West Knoll, and Cabbage Patch fields to improve playing surfaces and increase uptime • Addition of a multi-use path around the perimeter of the park (approximately 0.75 mile loop), along with better interior path connections and connections to new fitness areas • Off-road pedestrian and bicycle infrastructure parallel to Lynn Fells Parkway, since on-road options are limited in this vicinity for safety reasons • Restoration of wetlands and improvements to water quality and habitat at the inlet to Ell Pond from the Parkway near Melrose Street. • A pedestrian bridge over the wetlands providing an in-park connection to the Crystal Street tennis courts and adjacent park area with added aesthetic benefits • Complete rehabilitation of the Crystal Street tennis courts and improvements to the Lyons tennis courts as needed • Addition of an accessible path to the top of the knoll, providing access to the knoll memorials to visitors of all abilities • An outdoor classroom area that can be used by students of the middle and high school complex as well as other user groups Ell Pond Park Design – Free Cash Request April 28, 2026 Page 2 • Improvements to the boat launch into Ell Pond, providing better access to active recreation • Repaving and restriping of the knoll parking lot • Maintenance of the existing dog park • Improved access to view and sit near Ell Pond The conceptual design for the park improvements was developed based on significant public input during the Ell Pond Feasibility Study project phase. Beginning in 2020, the Ell Pond Park Working Group, consisting of representatives from the City’s Parks, DPW, Conservation, and Planning Departments, as well as the Melrose Park and Conservation Commissions, has guided the conceptual design development. This group continues to oversee the design process and will lead the public outreach activities for this next phase of design, along with our consultants from Weston and Sampson. The Ell Pond Park Improvements Project was identified as the top ranked project in the City’s recent Capital Improvement Plan (CIP). Initiating the final design is the next phase in the implementation of this project. Ell Pond Park is a valuable amenity for the City, and the proposed project will help it reach its full potential, offering amenities for a wide variety of park users for years to come. The Department of Public Works hereby requests $710,000 of free cash to advance the design of the Ell Pond Park Improvements Project. The funds will be deposited into a dedicated account set up by the Auditor’s Office and will be managed by the Department of Public Works, in conjunction with the Parks Department. Thank you for your consideration of this important community project. City Auditor CITY OF MELROSE AUDITOR’SCity Hall, OFFICE 562 Main Street Melrose, Massachusetts 02176 Telephone - (781) 979-4110 Fax - (781) 662-2182 Free Cash Orders for Fiscal Year 2026 “Free cash” is a term used to describe any remaining, unrestricted funds from the previous fiscal years. After it is “certified” by the state, free cash use requires a recommendation from the Mayor and an appropriation from the City Council. More information on free cash is available on the state’s website (https://www.mass.gov/info-details/free-cash). Council Order Item APPRO Balance of Free ID Amount Cash Dep/Fund Description Status Certified $5,558,450.00 2026-612 $20,020.00 5,538,430.00 Dept - 162 Poll Pads and a label Printer Approved Fund - 2026-614 $50,000.00 5,488,430.00 2543 Melrose Cultural Council Approved Chamber and City Event 2026-615 $25,000.00 5,463,430.00 Dept - 121 Support Approved 2026-1147 $170,000.00 5,293,430.00 Dept - 423 Sidewalk Plow A&O 2026-1148 $880,000.00 4,413,430.00 Dept- 931 DPW Vehicles A&O 2026-1149 $865,000.00 3,548,430.00 Dept-931 DPW Snow and Ice Deficit A&O Fund - 2026-1150 $244,944.00 3,303,486.00 1620 School Department A&O 2026-1151 $10,000.00 3,293,486.00 Dept- 422 Bike Racks A&O 2026-1145 $9,000.00 Dept - 141 Tax Impact Notices Mailing Submitted 3,284,486.00 2026-1164 $75,000.00 Dept - 175 Housing Production Plan Submitted 3,209,486.00 2026-1165 $70,000.00 Dept - 175 Downtown Parking Study Submitted 3,139,486.00 2026-1169 $30,000.00 Dept - 543 Welcome Home Veterans Sign Submitted 3,109,486.00 Fund – 2026-1170 $150,000.00 Affordable Housing Trust Submitted 2,959,486.00 8270 Boiler replacement and HVAC 2026-1171 $50,000.00 Dept – 693 Submitted 2,909,486.00 controls 2026-1172 $12,193.20 Dept- 300 Vape Detectors MVMMS Submitted 2,897,292.80 2026-1173 $72,180.00 Dept - 300 MHS Band Uniforms Submitted 2,825,112.80 Basketball & Lacrosse 2026-1174 $44,296.32 Dept-300 Submitted 2,780,816.48 Uniforms, Scorer table 2026-1175 $710,000.00 Dept- 401 Ell Pond Park Design Submitted 2,070,816.48 2026-1176 $400,000.00 Dept - 422 Lebanon TIP Project Submitted 1,670,816.48 2026-1177 $20,000.00 Dept - 401 School Signage Submitted 1,650,816.48 2026-1178 $3,000.00 Dept - 162 Census Mailer Submitted 1,647,816.48 *The first three appropriation requests listed were approved at the 4/6/26 City Council meeting. As requests are submitted by the administration and approved by the City Council, the table above will be updated accordingly and shared with subsequent orders. DEPARTMENT OF PUBLIC WORKS Administration–Engineering–Water–Sewer–Facilities Parks–Forestry–Highway–Sanitation–Cemetery–Fleet CITY OF MELROSE City Yard, 72 Tremont Street Elena Proakis Ellis, P.E., BCEE Director of Public Works Melrose, Massachusetts 02176 Telephone – (781) 665-0142 MEMORANDUM E-mail: eproakis@cityofmelrose.org To: Mayor Jennifer Grigoraitis Melrose City Council From: Elena Proakis Ellis, P.E., Director of Public Works cc: Kerriann Golden, CFO/Auditor Lauren Grymek, Chief of Staff James Troup, Deputy DPW Director – Administration & Finance Jay Coy, Acting City Engineer Date: April 28, 2026 Re: Lebanon Street Transportation Improvement Project Design – Free Cash Request The Department of Public Works requests $400,000 toward the further advancement of the design of the Lebanon Street Transportation Improvement Project (TIP). This project involves the reconstruction of Lebanon Street from Grove Street to the Malden City limit, extending the prior TIP project on Lebanon Street, which covered the corridor from approximately Main Street to Grove Street. The TIP program is federally funded and funnels to municipalities in eastern Massachusetts through the Boston Region Metropolitan Planning Organization (MPO), in coordination with the Massachusetts Department of Transportation (MassDOT). The final construction project, slated to begin in FY29, is estimated to cost over $10M and will be funded by the federal TIP program. The DPW has been working on the planning and design of this project with consultants from Stantec since 2022. Since that time, we have expended approximately $540,000 to complete preliminary planning, conduct meetings with MassDOT to ensure the project meets their eligibility criteria, perform survey, and complete design up through the 25% design stage. The remainder of design and construction services which the City is required to fund will cost approximately $1.07M, of which $200,000 has already been allocated through a past road bond. At this time, we propose to fund an additional $400,000 using available free cash, to bring the project through the 75% design stage. The remainder of funds will be derived from a combination of future Chapter 90 allocations from the state and future road bonds, to bring the project to bid-ready design, permitting, and construction administration. Ultimately, with this investment, the City will take advantage of over $10M in construction funds provided by the federal government. The Department of Public Works hereby requests $400,000 of free cash to further advance the design of the Lebanon Street TIP project. The funds will be deposited into a dedicated account set up by the Auditor’s Office and managed by the DPW. Thank you for your consideration of this important project. City Auditor CITY OF MELROSE AUDITOR’SCity Hall, OFFICE 562 Main Street Melrose, Massachusetts 02176 Telephone - (781) 979-4110 Fax - (781) 662-2182 Free Cash Orders for Fiscal Year 2026 “Free cash” is a term used to describe any remaining, unrestricted funds from the previous fiscal years. After it is “certified” by the state, free cash use requires a recommendation from the Mayor and an appropriation from the City Council. More information on free cash is available on the state’s website (https://www.mass.gov/info-details/free-cash). Council Order Item APPRO Balance of Free ID Amount Cash Dep/Fund Description Status Certified $5,558,450.00 2026-612 $20,020.00 5,538,430.00 Dept - 162 Poll Pads and a label Printer Approved Fund - 2026-614 $50,000.00 5,488,430.00 2543 Melrose Cultural Council Approved Chamber and City Event 2026-615 $25,000.00 5,463,430.00 Dept - 121 Support Approved 2026-1147 $170,000.00 5,293,430.00 Dept - 423 Sidewalk Plow A&O 2026-1148 $880,000.00 4,413,430.00 Dept- 931 DPW Vehicles A&O 2026-1149 $865,000.00 3,548,430.00 Dept-931 DPW Snow and Ice Deficit A&O Fund - 2026-1150 $244,944.00 3,303,486.00 1620 School Department A&O 2026-1151 $10,000.00 3,293,486.00 Dept- 422 Bike Racks A&O 2026-1145 $9,000.00 Dept - 141 Tax Impact Notices Mailing Submitted 3,284,486.00 2026-1164 $75,000.00 Dept - 175 Housing Production Plan Submitted 3,209,486.00 2026-1165 $70,000.00 Dept - 175 Downtown Parking Study Submitted 3,139,486.00 2026-1169 $30,000.00 Dept - 543 Welcome Home Veterans Sign Submitted 3,109,486.00 Fund – 2026-1170 $150,000.00 Affordable Housing Trust Submitted 2,959,486.00 8270 Boiler replacement and HVAC 2026-1171 $50,000.00 Dept – 693 Submitted 2,909,486.00 controls 2026-1172 $12,193.20 Dept- 300 Vape Detectors MVMMS Submitted 2,897,292.80 2026-1173 $72,180.00 Dept - 300 MHS Band Uniforms Submitted 2,825,112.80 Basketball & Lacrosse 2026-1174 $44,296.32 Dept-300 Submitted 2,780,816.48 Uniforms, Scorer table 2026-1175 $710,000.00 Dept- 401 Ell Pond Park Design Submitted 2,070,816.48 2026-1176 $400,000.00 Dept - 422 Lebanon TIP Project Submitted 1,670,816.48 2026-1177 $20,000.00 Dept - 401 School Signage Submitted 1,650,816.48 2026-1178 $3,000.00 Dept - 162 Census Mailer Submitted 1,647,816.48 *The first three appropriation requests listed were approved at the 4/6/26 City Council meeting. As requests are submitted by the administration and approved by the City Council, the table above will be updated accordingly and shared with subsequent orders. DEPARTMENT OF PUBLIC WORKS Administration–Engineering–Water–Sewer–Facilities Parks–Forestry–Highway–Sanitation–Cemetery–Fleet CITY OF MELROSE City Yard, 72 Tremont Street Elena Proakis Ellis, P.E., BCEE Director of Public Works Melrose, Massachusetts 02176 Telephone – (781) 665-0142 E-mail: eproakis@cityofmelrose.org MEMORANDUM To: Mayor Jennifer Grigoraitis Melrose City Council From: Elena Proakis Ellis, P.E., Director of Public Works cc: Kerriann Golden, CFO/Auditor Lauren Grymek, Chief of Staff James Troup, Deputy DPW Director – Administration & Finance Scott Enos, Facilities Manager Date: April 28, 2026 Re: School Signage – Free Cash Request The Department of Public Works requests $20,000 to purchase and install signage at the Melrose Public School buildings. Several years ago, the DPW Facilities Division conducted a survey of prinicipals to identify signage needs on their campuses. A handful of items were addressed at that time where a funding source was available, but the majority of signage improvements were unable to be implemented due to budgetary constraints. The DPW plans to initiate an updated survey of principals and will visit each school site to confirm current needs. The proposed budget will fund the highest priority needs at each school. The Department of Public Works hereby requests $20,000 of free cash for school signage. The funds will be deposited into a dedicated account set up by the Auditor’s Office, and spending will be managed by the DPW. Thank you for your consideration of this project. City Auditor CITY OF MELROSE AUDITOR’SCity Hall, OFFICE 562 Main Street Melrose, Massachusetts 02176 Telephone - (781) 979-4110 Fax - (781) 662-2182 Free Cash Orders for Fiscal Year 2026 “Free cash” is a term used to describe any remaining, unrestricted funds from the previous fiscal years. After it is “certified” by the state, free cash use requires a recommendation from the Mayor and an appropriation from the City Council. More information on free cash is available on the state’s website (https://www.mass.gov/info-details/free-cash). Council Order Item APPRO Balance of Free ID Amount Cash Dep/Fund Description Status Certified $5,558,450.00 2026-612 $20,020.00 5,538,430.00 Dept - 162 Poll Pads and a label Printer Approved Fund - 2026-614 $50,000.00 5,488,430.00 2543 Melrose Cultural Council Approved Chamber and City Event 2026-615 $25,000.00 5,463,430.00 Dept - 121 Support Approved 2026-1147 $170,000.00 5,293,430.00 Dept - 423 Sidewalk Plow A&O 2026-1148 $880,000.00 4,413,430.00 Dept- 931 DPW Vehicles A&O 2026-1149 $865,000.00 3,548,430.00 Dept-931 DPW Snow and Ice Deficit A&O Fund - 2026-1150 $244,944.00 3,303,486.00 1620 School Department A&O 2026-1151 $10,000.00 3,293,486.00 Dept- 422 Bike Racks A&O 2026-1145 $9,000.00 Dept - 141 Tax Impact Notices Mailing Submitted 3,284,486.00 2026-1164 $75,000.00 Dept - 175 Housing Production Plan Submitted 3,209,486.00 2026-1165 $70,000.00 Dept - 175 Downtown Parking Study Submitted 3,139,486.00 2026-1169 $30,000.00 Dept - 543 Welcome Home Veterans Sign Submitted 3,109,486.00 Fund – 2026-1170 $150,000.00 Affordable Housing Trust Submitted 2,959,486.00 8270 Boiler replacement and HVAC 2026-1171 $50,000.00 Dept – 693 Submitted 2,909,486.00 controls 2026-1172 $12,193.20 Dept- 300 Vape Detectors MVMMS Submitted 2,897,292.80 2026-1173 $72,180.00 Dept - 300 MHS Band Uniforms Submitted 2,825,112.80 Basketball & Lacrosse 2026-1174 $44,296.32 Dept-300 Submitted 2,780,816.48 Uniforms, Scorer table 2026-1175 $710,000.00 Dept- 401 Ell Pond Park Design Submitted 2,070,816.48 2026-1176 $400,000.00 Dept - 422 Lebanon TIP Project Submitted 1,670,816.48 2026-1177 $20,000.00 Dept - 401 School Signage Submitted 1,650,816.48 2026-1178 $3,000.00 Dept - 162 Census Mailer Submitted 1,647,816.48 *The first three appropriation requests listed were approved at the 4/6/26 City Council meeting. As requests are submitted by the administration and approved by the City Council, the table above will be updated accordingly and shared with subsequent orders. City of Melrose 2026 A RESOLUTION SUPPORTING TRANSPARENCY IN STATE GOVERNMENT AND THE AUTHORITY OF THE MASSACHUSETTS STATE AUDITOR TO AUDIT THE LEGISLATURE Offered by Councilor-at-Large Kowal, Councilor-at-Large Chen, Councilor Finocchiaro and Councilor Karamcheti WHEREAS, the Massachusetts State Auditor’s Office, led by Diana DiZoglio, is entrusted with promoting accountability, transparency, and the responsible stewardship of public funds across the Commonwealth; and WHEREAS, expanding independent oversight to include the internal operations and spending of the Massachusetts Legislature would strengthen transparency and accountability; and WHEREAS, Massachusetts is widely recognized as the only state in which the Legislature, Governor’s Office, and Judiciary broadly claim exemption from public records laws, underscoring the need to enhance transparency and oversight; and WHEREAS, in November 2024, 72% of the Commonwealth approved 2024 Massachusetts Question 1, authorizing the State Auditor to conduct audits of the Massachusetts Legislature; and WHEREAS, approximately sixty-seven percent (67%) of voters in the City of Melrose supported the 2024 statewide ballot question; and WHEREAS, residents of the City of Melrose have a vested interest in ensuring that funds used to support the operations of the Massachusetts Legislature—including payroll, procurement, and internal functions—are subject to appropriate oversight and accountability; and WHEREAS, independent audits help ensure that public funds are used effectively, efficiently, and equitably, including in ways that support underserved and diverse populations; and WHEREAS, the City Council of Melrose supports initiatives that promote openness, accountability, and integrity at all levels of government; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Melrose hereby expresses its support for the efforts of the Massachusetts State Auditor to carry out the will of the voters by pursuing audits of the Massachusetts Legislature; and BE IT FURTHER RESOLVED, that the City Council encourages all parties within state government to work collaboratively and in good faith to implement the results of 2024 Massachusetts Question 1 in a manner consistent with constitutional principles and with the principles of transparency and accountability; and BE IT FURTHER RESOLVED, that a copy of this resolution be transmitted to the Office of the State Auditor, the members of the Massachusetts General Court, and the City’s state legislative delegation. Adopted by the Melrose City Council on this 4th day of May, 2026. Attest: Members of the City Council DEPARTMENT OF PUBLIC WORKS Administration–Engineering–Water–Sewer–Facilities Parks–Forestry–Highway–Sanitation–Cemetery–Fleet CITY OF MELROSE Elena Proakis Ellis, P.E., BCEE City Yard, 72 Tremont Street Director of Public Works Melrose, Massachusetts 02176 Telephone – (781) 665-0142 E-mail: eproakis@cityofmelrose.org MEMORANDUM To: Mayor Jennifer Grigoraitis Melrose City Council From: Elena Proakis Ellis, P.E., Director of Public Works cc: Kerriann Golden, CFO/Auditor Lauren Grymek, Chief of Staff James Troup, Deputy DPW Director – Administration & Finance Matt Spinale, DPW Operations Manager Date: April 17, 2026 Re: DPW Sidewalk Plow Purchase – Free Cash Request The Department of Public Works requests $170,000 to purchase an additional sidewalk plow. During this winter (FY26), the City’s sidewalk plows had consistent problems during storms, resulting in only three of four plows operational during any given storm event when sidewalk plowing was required. This caused DPW crews to get behind in sidewalk and corner clearing, with more drivers available than equipment, and with four established sidewalk plowing routes that each require equipment. The proposed vehicle is estimated to cost $170,000 and can eventually also be used for summer operations with the purchase of additional attachments in future years. The Department of Public Works hereby requests $170,000 of free cash to add one new, more reliable sidewalk plow to our fleet. The funds will be deposited into a dedicated account set up by the Auditor’s Office (019313-551002). Thank you for your consideration of this critical equipment. City Auditor CITY OF MELROSE AUDITOR’SCity Hall, OFFICE 562 Main Street Melrose, Massachusetts 02176 Telephone - (781) 979-4110 Fax - (781) 662-2182 Free Cash Orders for Fiscal Year 2026 “Free cash” is a term used to describe any remaining, unrestricted funds from the previous fiscal years. After it is “certified” by the state, free cash use requires a recommendation from the Mayor and an appropriation from the City Council. More information on free cash is available on the state’s website (https://www.mass.gov/info-details/free-cash). Council Order Item APPRO Balance of Free ID Amount Cash Dep/Fund Description Status Certified 5,558,450.00 2026-612 20,020.00 5,538,430.00 Dept - 162 Poll Pads and a label Printer Approved 2026-614 50,000.00 5,488,430.00 Fund - 2543 Melrose Cultural Council Approved 2026-615 25,000.00 5,463,430.00 Dept - 121 Chamber and City Event Support Approved 2026-1147 170,000.00 5,293,430.00 Dept - 423 Sidewalk Plow 2026-1148 880,000.00 4,413,430.00 Dept- 931 DPW Vehicles 2026-1149 865,000.00 3,548,430.00 Dept-931 DPW Snow and Ice Deficit 2026-1150 244,944.00 3,303,486.00 Fund - 1620 School Department 2026-1151 10,000.00 3,293,486.00 Dept- 422 Bike Racks *The first three appropriation requests listed were approved at the 4/6/26 City Council meeting. As requests are submitted by the administration and approved by the City Council, the table above will be updated accordingly and shared with subsequent orders. DEPARTMENT OF PUBLIC WORKS Administration–Engineering–Water–Sewer–Facilities Parks–Forestry–Highway–Sanitation–Cemetery–Fleet CITY OF MELROSE Elena Proakis Ellis, P.E., BCEE City Yard, 72 Tremont Street Director of Public Works Melrose, Massachusetts 02176 Telephone – (781) 665-0142 E-mail: eproakis@cityofmelrose.org MEMORANDUM To: Mayor Jennifer Grigoraitis Melrose City Council From: Elena Proakis Ellis, P.E., Director of Public Works cc: Kerriann Golden, CFO/Auditor Lauren Grymek, Chief of Staff James Troup, Deputy DPW Director – Administration & Finance Matt Spinale, DPW Operations Manager Date: April 17, 2026 Re: DPW Vehicle Replacement – Free Cash Request The Department of Public Works requests $880,000 to replace vehicles that are beyond their useful life and are required to provide essential services to the City. Vehicles proposed for replacement are outlined in the attached report and include the Year 1 vehicles listed. The proposed vehicles include: • One heavy duty hook-lift style dump truck that can be used with a liquid brine tank in winter and a dump body in summer. We propose in Year 2 (FY28) to request funds to purchase a clam shell catch basin cleaning assembly to futher build the utility of this vehicle for year-round use, as compared to the existing truck which is used only in winter operations. There are presently no reliable electric or hybrid options for this truck. The estimated FY27 cost is $300,000. • Four one-ton dump trucks and two pickup trucks, in place of five one-ton dump trucks. These trucks will be for the Parks, Forestry, Cemetery, and Highway Divisions. Electric or hybrid vehicles will be considered for the smaller pickup trucks, depending on whether they will be used for snow operations. The estimated cost for these vehicles is $110,000 each for the four one-ton trucks and $70,000 each for the two pickup trucks, for a total of $580,000. The Department of Public Works therefore requests $880,000 of free cash to replace these critical vehicles. The funds will be deposited into a dedicated account set up by the Auditor’s Office (019313-551002). Thank you for your consideration of this critical equipment. DEPARTMENT OF PUBLIC WORKS Administration–Engineering–Water–Sewer–Facilities Parks–Forestry–Highway–Sanitation–Cemetery–Fleet CITY OF MELROSE City Yard, 72 Tremont Street Elena Proakis Ellis, P.E., BCEE DirectorMay 6, 2022of Public Works Melrose, Massachusetts 02176 Telephone – (781) 665-0142 E-mail: eproakis@cityofmelrose.org To: Jennifer Grigoraitis, Mayor Kerri Golden, CFO/Auditor Date: February 6, 2026 From: Elena Proakis Ellis, Director of Public Works CC: Jim Troup, Deputy Director Administration and Finance Matt Spinale, Operations Manager Derek Lanphere, Operations General Foreman RE: Vehicle Condition and Replacement Request The Department of Public Works has updated our vehicle replacement program to reflect vehicles that have been replaced in the last several years and our current needs. We are at a critical point with trucks that are failing and are in dire need of replacement. By the end of our recent large snowstorm, eighteen vehicles used for snow and ice response were out of service. One week later, we still have eleven of those vehicles down. The following trucks are recommended for replacement as soon as possible and have been programmed into a three-year replacement plan. Trash Packer Truck 26 - 2004 International Packer - 120,000 Miles - Sanitation Division (yard waste/municipal waste) 1 Condition: Rotted body, hydraulic lines in need of replacement, rotted hopper, currently out of service Replacement Cost: $340,000 Additional Notes: This vehicle is critical to the department’s day-to-day operations. It is used for curbside yard waste pickup and occasionally for municipal barrel collection. Replacement of this vehicle has been determined to be more cost-effective over its life cycle than outsourcing yard waste pickup or continuing to repair this unreliable and old vehicle. The DPW has identified a suitable replacement vehicle that is immediately available from a state-contract vendor. A winch will be included on the new vehicle to provide redundancy for municipal and school building dumpster collection. Heavy Duty Trucks Truck 21 - 1999 International Dump – 78,000 Miles - Highway Division (out of service) Condition: Cracked frame, rotted floor, failed inspection. Replacement Cost: $350,000 - Ford F650 or F700 (non CDL) Additional Information: This truck is proposed to be replaced with a hook lift truck with a brine tank instead, to expand the City’s capacity to use liquid brine. Other attachments could include a dump body and a salter. We would also like to purchase a catch basin cleaning clamshell for this truck, which would cost approximately an additional $100,000 and could be added in a later year. This proposed replacement will allow the City more versatility and year-round usage of this truck. The existing truck has traditionally been used predominantly for winter operations, with minimal utility in other seasons. Truck 29 - 1997 International – 35,000 Miles - Highway Division (snow operations) Condition: Rotted floor, failing frame, difficulty passing annual inspection Replacement Cost: $230,000 2 Light Dump Trucks Truck 33 - 2012 Chevy 3500 Dump w/Liftgate – 70,000 Miles - Parks & Forestry Division (also used for snow operations) Condition: Rotted holes in floor, difficulty passing inspection Replacement Cost: $110,000 Additional Information: This is the primary vehicle used for pulling the landscape trailer and for parks maintenance. Truck 35 - 2011 Chevy 3500 Dump – 53,000 Miles - Parks & Forestry Division (also used for snow operations) Condition: Rotted floor, difficulty passing inspection Replacement Cost: $110,000 Truck 38 - 2012 Chevy 3500 Dump – 70,000 Miles - Parks & Forestry Division (also snow operations) Condition: Rotted floor, difficulty passing inspection. Replacement Cost: $110,000 3 Truck 47 - 2011 Chevy 3500 - 52,000 Miles – Cemetery Division (also snow operations) Condition: Rotted bed. Replacement Cost: $110,000 Truck 48 - 2009 Chevy 3500 - 58,000 Miles – Cemetery Division (also snow operations) Condition: Rotted body and bed, difficulty passing inspections. Replacement Cost: $110,000 Truck 56 – 2006 Ford F350 SD – 75,000 Miles – Facilities Division Utility Body (snow operations) Condition: Normal wear – 20 years old, rusted components Replacement Cost: $80,000 to $110,000 4 Truck 58 – 2008 Ford F350 SD – 33,000 Miles – Facilities Division (also snow operations) Conditions: Rusting floor, normal wear of 18 year old vehicle Replacement Cost: $80,000 to $110,000 Pickup Trucks Truck 59 – 2007 Chevy Colorado – 48,000 miles – Facilities Building Systems Supervisor Conditions: Rusted body, normal wear of 19 year old vehicle Replacement Cost: $65,000 Additional Information: Could be considered for replacement with an electric vehicle, though it is normally stored at Melrose High School where charging capability presently does not exist Specialty Equipment Truck 50 - 1997 Case Backhoe – Cemetery Division (also snow operations) Condition: Rotted floors, primary vehicle for all cemetery operations. Replacement Cost: $210,000 5 Truck 77 - 1997 Volvo L90 C Loader - Highway Division (snow operations) Conditions: Rotted body and in need of tires. Engine overhaul needed. Replacement Cost: $250,000 Truck 64 – 1997 Ford F350 Utility-Boom Bucket Truck – 46,000 miles – Highway Division Conditions: Rusted frame, normal wear for 29 year old truck Replacement Cost: $150,000 Vehicle 1 – 2008 Chevrolet Trailblazer SUV – 102,800 miles – Engineering Division Condition: Rotted body and needed engine overhaul that was cost-prohibitive. Retired vehicle and disposed of as surplus. No photos are available. Replacement Cost: $50,000 Additional Information: Can be replaced with an electric vehicle, since charging is available at City Hall and this vehicle does not perform snow or other 24/7 operations. The Engineering Division is presently operating with no City vehicles. Vehicle 40 – 2004 Chevrolet 1500 Cargo Van – 150,000 miles – Facilities Van Condition: Vehicle was inoperable so was taken out of service and disposed of as surplus. No photos are available. Replacement Cost: $70,000 Additional Information: Could be replaced with a Transit-type van or similar. 6 HB-2 – 2012 Falcon Asphalt Hotbox – Highway Division Conditions: Inoperable Replacement Cost: $40,000 Vehicle 62 – 2008 Prinoth (Bombardier) SW 4S Sidewalk Plow – Snow Operations Conditions: Intermittently out-of-service during last several storms Replacement Cost: $190,000 Additional Information: Proposed to be replaced with a trackless machine with various attachments that will make it a useable vehicle year-round, rather than dedicated only to snow and ice response. Vehicle 23 – 2016 Freightliner 114SD Vactor – 19,000 miles – Sewer Division Conditions: Several components of suction and tank mechanisms have experienced failure in the last few years, sometimes costing upwards of $25,000 to $30,000 for individual repairs. Replacement Cost: $650,000 Additional Information: The DPW uses the Vactor for both clearing sewer blockages and for vacuum excavation. Excavation can be harder on the equipment but minimizes the risk of damage to surrounding 7 utilities when digging in tight locations. The DPW is proposing to consider replacing this truck with a model that has a slightly smaller chassis but an equivalent tank size. Summary As shown above, the conditions of the vehicles compromise the safety of our staff and jeopardize the levels of services that our residents have come to expect from the DPW. We have exceeded the expected life of these vehicles on both miles and age. Some vehicles present safety concerns with large holes in the floors, potentially allowing exhaust to enter the cabs of those vehicles. Our personnel have welded floors back in and made temporary repairs, but continuing to repair these severely deteriorated vehicles is not practical or cost effective. Snow operations have become increasingly challenging due to a lack of functioning vehicles; in the recent large storm, we had four employees who were unable to perform their jobs by the end of the storm event due to a lack of operational vehicles for them to drive. As noted above, of 18 vehicles that were rendered inoperable during the storm event, eleven continue to be out- of-service, awaiting repairs by our mechanics. Recommended replacement intervals for fleet vehicles were taken from the report by Matrix Consulting Group specifically evaluating Melrose’s fleet, as well as Fleet Counselor Services, a nationally recognized consulting firm. Vehicle Type Recommended Useful Life Age of City Vehicles* Estimated (Fleet Counselor Services Data) Replacement Cost Packer – Yard Waste 12 years or 9,000 hours #26 – 21 years $340,000 Heavy Dump Trucks 12 years or 120,000 miles #21 – 27 years/OOS $300,000 #29 – 29 years** $290,000 Light Dump Trucks 12 years or 120,000 miles #33 – 14 years $110,000 #35 – 15 years** #38 – 17 years** #47 – 15 years #48 – 17 years #56 – 20 years** #58 – 18 years** Pickup Trucks 10 years or 120,000 miles #59 – 19 years $65,000 Backhoe - Cemetery 15 years or 9,000 hours #50 – 29 years** $210,000 Loader 15 years or 10,000 hours #77 – 29 years** $250,000 Bucket Truck – Highway 12 years or 120,000 miles #64 – 29 years $150,000 DPW Engineering 10 years #1 – 18 years/OOS $50,000 DPW Facilities Van 10 years #40 – 22 years/OOS $70,000 Hotbox 15 years HB-2 – 14 years/OOS $40,000 Sidewalk Bombardier 15 years #62 – 18 years** $190,000 Vactor 12 years #23 – 10 years $650,000 TOTAL 3-year cost $3,315,000 Average annual cost $1,105,000/year Average annual cost (excluding sewer vehicle) $888,333/year *OOS = Out of Service **Experienced failure during January 25, 2026 storm 8 The Melrose DPW fleet vehicles shown above represent approximately $3.315M in short-term needs. Please note that this list does not include non-DPW fleet needs, such as the Fire Department, Police Department, Council on Aging, Inspectional Services, etc., who also operate vehicles within the City’s fleet. The proposed expenditure of $1,105,000 per year shown in the table above is very closely in line with Matrix Consulting Group’s estimated replacement need of $1,134,222 annually for Melrose’s fleet. When eliminating the cost of the Vactor truck, which would be paid using the Sewer Enterprise Fund, the total annual need is approximately $888,000. The three-year needs have been broken down into the following proposed plan: IMMEDIATE: The following request is being made concurrent with this memorandum: • A replacement for yard waste/refuse truck #26 has been submitted, for which Capital Stabilization funds are being requested in February 2026. The estimated cost of replacement is $340,000. YEAR 1: For this year’s free cash request, DPW recommends replacing the following Public Works vehicles: • Heavy Dump Truck (#21, already out of service) – proposed to be replaced with a hook lift truck with a brine tank, dump body, and catch basin cleaning clamshell assembly. The estimated cost, including the various style body attachments, is $300,000. • Light Dump Trucks (#33, #35, #38, #47 and #48) – we propose replacing these with four one-ton pickup trucks and two smaller pickup trucks. Electric or hybrid vehicles will be considered for the two pickup trucks, depending on whether they will be used for snow operations. The estimated cost for these vehicles is $110,000 each for the four one-ton trucks and $70,000 for the two pickup trucks, for a total of $580,000. This results in a total free cash request of $880,000 from the general fund. Sustainable options will be explored for one pickup truck if it is determined it will not be used for snow plowing, consistent with the City’s EV-first policy. In addition, the DPW is pursuing replacement of the Sewer Division’s Vactor truck. This specialized equipment has an estimated cost of $650,000. A budgetary line item has been carried in the Sewer Enterprise Fund of $80,000 per year, intended to be used toward a lease-to-own Vactor truck. There is enough free cash in the Sewer Enterprise Fund to pay for a $200,000 downpayment, with annual payments of roughly $89,000/year over five years. Free cash for the downpayment will be requested in spring 2026 from the Sewer Enterprise Fund’s retained earnings balance. 9 YEAR 2: We recommend replacement of the following vehicles in Year 2: • Heavy Dump Truck #29, with an estimated replacement cost of $230,000 • The Wyoming Cemetery backhoe (#50), estimated to cost $210,000 • The 2008 Bombadier sidewalk plow. We recommend replacement with a trackless machine that can also be used with attachments for summer operations, with an estimated cost of $190,000. • Engineering Division vehicle – this can be replaced with an electric vehicle, given the availability of a charging station at the City Hall parking lot. This replacement is estimated at $50,000. • Catch basin clamshell attachment for the new Truck #21 (hook lift) - $100,000 This amounts to a total of $780,000 for Year 2 replacement vehicles. YEAR 3: We recommend replacement of the following vehicles in Year 3: • Highway Division bucket truck - $150,000 • Light trucks (utility bodies for facilities with one salter) - #56 and #58 ($80,000 to $110,000 each, depending on what is specified) • DPW Facilities van #40 - $70,000 • Pickup truck #59 - $65,000 • Loader #77 - $250,000 • Hotbox HB-2 - $40,000 The resulting request for Year 3 is $795,000. The DPW is anxious to get our fleet up to a serviceable level, to allow us to provide both efficiency and cost-effectiveness in the services we provide. We appreciate your consideration of this capital plan for our vehicles over the next three years. 10 City Auditor CITY OF MELROSE AUDITOR’SCity Hall, OFFICE 562 Main Street Melrose, Massachusetts 02176 Telephone - (781) 979-4110 Fax - (781) 662-2182 Free Cash Orders for Fiscal Year 2026 “Free cash” is a term used to describe any remaining, unrestricted funds from the previous fiscal years. After it is “certified” by the state, free cash use requires a recommendation from the Mayor and an appropriation from the City Council. More information on free cash is available on the state’s website (https://www.mass.gov/info-details/free-cash). Council Order Item APPRO Balance of Free ID Amount Cash Dep/Fund Description Status Certified 5,558,450.00 2026-612 20,020.00 5,538,430.00 Dept - 162 Poll Pads and a label Printer Approved 2026-614 50,000.00 5,488,430.00 Fund - 2543 Melrose Cultural Council Approved 2026-615 25,000.00 5,463,430.00 Dept - 121 Chamber and City Event Support Approved 2026-1147 170,000.00 5,293,430.00 Dept - 423 Sidewalk Plow 2026-1148 880,000.00 4,413,430.00 Dept- 931 DPW Vehicles 2026-1149 865,000.00 3,548,430.00 Dept-931 DPW Snow and Ice Deficit 2026-1150 244,944.00 3,303,486.00 Fund - 1620 School Department 2026-1151 10,000.00 3,293,486.00 Dept- 422 Bike Racks *The first three appropriation requests listed were approved at the 4/6/26 City Council meeting. As requests are submitted by the administration and approved by the City Council, the table above will be updated accordingly and shared with subsequent orders. DEPARTMENT OF PUBLIC WORKS Administration–Engineering–Water–Sewer–Facilities Parks–Forestry–Highway–Sanitation–Cemetery–Fleet CITY OF MELROSE James Troup City Yard, 72 Tremont Street Assistant Director – Administration & Finance Melrose, Massachusetts 02176 Telephone – (781) 665-0142 E-mail: jtroup@cityofmelrose.org MEMORANDUM To: Mayor Jennifer Grigoraitis Melrose City Council From: James Troup, DPW Deputy Director – Administration and Finance cc: Kerriann Golden, CFO/Auditor Kathryn Armata, Treasurer Collector Elena Proakis Ellis, DPW Director Date: April 9, 2026 Re: FY26 Snow and Ice Commitment In consideration of the commitments of the Snow and Ice Budget for Fiscal Year 2026, the Department of Public Works is requesting a Free Cash transfer in the amount of $865,000 to make each category whole and to avoid financing the deficit. This winter dealt us challenges that have not been seen in nearly 10 years. Total snowfall exceeded 60 inches, highlighted by two storms at the end of February and early March that dumped over 45 inches of snow and each lasted more than 36 hours. The DPW Team responded to nearly two dozen events. Contracted vendors were used for 6 storms. Snow removal operations were in effect on four separate occasions. Adding to our difficulties was a stretch of nearly two months when temperatures did not exceed 30 degrees. The strain of the winter weather operations coupled with the aging fleet requires additional costs to maintain our equipment. Please note that our 5-year average spent on Snow and Ice operations is $1,024,066. Unlike FY23, FY24, and FY25, this year was a far from mild winter. Fiscal controls including purchasing from State Contracts and competitive bidding for supplies and materials continue to positively impact the spending in this category. We continue to leverage these controls to minimize the effect from the Snow and Ice deficit on our operating budget. The Free Cash allocation will be distributed to offset deficits in Overtime, Contracted Services, and Supplies/Materials line items that include fuel, road salt, and repair parts. Thank you for your consideration and continued support. City Auditor CITY OF MELROSE AUDITOR’SCity Hall, OFFICE 562 Main Street Melrose, Massachusetts 02176 Telephone - (781) 979-4110 Fax - (781) 662-2182 Free Cash Orders for Fiscal Year 2026 “Free cash” is a term used to describe any remaining, unrestricted funds from the previous fiscal years. After it is “certified” by the state, free cash use requires a recommendation from the Mayor and an appropriation from the City Council. More information on free cash is available on the state’s website (https://www.mass.gov/info-details/free-cash). Council Order Item APPRO Balance of Free ID Amount Cash Dep/Fund Description Status Certified 5,558,450.00 2026-612 20,020.00 5,538,430.00 Dept - 162 Poll Pads and a label Printer Approved 2026-614 50,000.00 5,488,430.00 Fund - 2543 Melrose Cultural Council Approved 2026-615 25,000.00 5,463,430.00 Dept - 121 Chamber and City Event Support Approved 2026-1147 170,000.00 5,293,430.00 Dept - 423 Sidewalk Plow 2026-1148 880,000.00 4,413,430.00 Dept- 931 DPW Vehicles 2026-1149 865,000.00 3,548,430.00 Dept-931 DPW Snow and Ice Deficit 2026-1150 244,944.00 3,303,486.00 Fund - 1620 School Department 2026-1151 10,000.00 3,293,486.00 Dept- 422 Bike Racks *The first three appropriation requests listed were approved at the 4/6/26 City Council meeting. As requests are submitted by the administration and approved by the City Council, the table above will be updated accordingly and shared with subsequent orders. City Auditor CITY OF MELROSE AUDITOR’SCity Hall, OFFICE 562 Main Street Melrose, Massachusetts 02176 Telephone - (781) 979-4110 Fax - (781) 662-2182 Free Cash Orders for Fiscal Year 2026 “Free cash” is a term used to describe any remaining, unrestricted funds from the previous fiscal years. After it is “certified” by the state, free cash use requires a recommendation from the Mayor and an appropriation from the City Council. More information on free cash is available on the state’s website (https://www.mass.gov/info-details/free-cash). Council Order Item APPRO Balance of Free ID Amount Cash Dep/Fund Description Status Certified 5,558,450.00 2026-612 20,020.00 5,538,430.00 Dept - 162 Poll Pads and a label Printer Approved 2026-614 50,000.00 5,488,430.00 Fund - 2543 Melrose Cultural Council Approved 2026-615 25,000.00 5,463,430.00 Dept - 121 Chamber and City Event Support Approved 2026-1147 170,000.00 5,293,430.00 Dept - 423 Sidewalk Plow 2026-1148 880,000.00 4,413,430.00 Dept- 931 DPW Vehicles 2026-1149 865,000.00 3,548,430.00 Dept-931 DPW Snow and Ice Deficit 2026-1150 244,944.00 3,303,486.00 Fund - 1620 School Department 2026-1151 10,000.00 3,293,486.00 Dept- 422 Bike Racks *The first three appropriation requests listed were approved at the 4/6/26 City Council meeting. As requests are submitted by the administration and approved by the City Council, the table above will be updated accordingly and shared with subsequent orders. MELROSE PUBLIC SCHOOLS ADMINISTRATIVE OFFICES 360 LYNN FELLS PARKWAY, MELROSE, MA 02176 TELEPHONE: (781) 662-2000 FAX: (781) 979-2149 WWW.MELROSESCHOOLS.COM CARI BERMAN, SUPERINTENDENT OF SCHOOLS KEN KELLEY, DEPUTY SUPERINTENDENT - FINANCE DATE: April 17, 2025 TO: Honorable Mayor Grigoraitis Cc: Melrose School Committee, Kerri Golden, City CFO FROM: Ken Kelley, Deputy Supt. - Finance RE: MPS FY26 appropriation funding request consideration The District is respectfully requesting that the Mayor consider the following funding appropriation request for the Melrose Public Schools (MPS): The District is respectfully requesting the Medicaid reimbursement transfer for FY26. The Medicaid funds are used as part of the District’s year end budget offset funds. Transfer In Account: 16204 49000 Medicaid reimbursement: $244,944 Thank you for your consideration. 1 DEPARTMENT OF PUBLIC WORKS Administration–Engineering–Water–Sewer–Facilities Parks–Forestry–Highway–Sanitation–Cemetery–Fleet CITY OF MELROSE Elena Proakis Ellis, P.E., BCEE City Yard, 72 Tremont Street Director of Public Works Melrose, Massachusetts 02176 Telephone – (781) 665-0142 E-mail: eproakis@cityofmelrose.org MEMORANDUM To: Mayor Jennifer Grigoraitis Melrose City Council From: Elena Proakis Ellis, P.E., Director of Public Works cc: Kerriann Golden, CFO/Auditor Lauren Grymek, Chief of Staff James Troup, Deputy DPW Director – Administration & Finance Date: April 17, 2026 Re: Bike Racks – Free Cash Request The Department of Public Works requests $10,000 to purchase and install bike racks in various locations throughout the City. City staff had previously maintained a list of all current and desired bike rack locations. This list will be updated and desired locations will be documented to determine which are the highest priority. Locations that have been discussed include schools, parks, and business districts, many of which already have bike racks but could benefit from additional bike storage space due to existing demand. The proposed funding will be used for both the purchase and installation of these bike racks. This project is consistent with the City’s Complete Streets and Safe Routes to School programs, encouraging safe and convenient active transportation and reducing traffic congestion. The Department of Public Works hereby requests $10,000 of free cash for bike racks. The funds will be deposited into a dedicated account set up by the Auditor’s Office (014222-551075). Thank you for your consideration of this project. City Auditor CITY OF MELROSE AUDITOR’SCity Hall, OFFICE 562 Main Street Melrose, Massachusetts 02176 Telephone - (781) 979-4110 Fax - (781) 662-2182 Free Cash Orders for Fiscal Year 2026 “Free cash” is a term used to describe any remaining, unrestricted funds from the previous fiscal years. After it is “certified” by the state, free cash use requires a recommendation from the Mayor and an appropriation from the City Council. More information on free cash is available on the state’s website (https://www.mass.gov/info-details/free-cash). Council Order Item APPRO Balance of Free ID Amount Cash Dep/Fund Description Status Certified 5,558,450.00 2026-612 20,020.00 5,538,430.00 Dept - 162 Poll Pads and a label Printer Approved 2026-614 50,000.00 5,488,430.00 Fund - 2543 Melrose Cultural Council Approved 2026-615 25,000.00 5,463,430.00 Dept - 121 Chamber and City Event Support Approved 2026-1147 170,000.00 5,293,430.00 Dept - 423 Sidewalk Plow 2026-1148 880,000.00 4,413,430.00 Dept- 931 DPW Vehicles 2026-1149 865,000.00 3,548,430.00 Dept-931 DPW Snow and Ice Deficit 2026-1150 244,944.00 3,303,486.00 Fund - 1620 School Department 2026-1151 10,000.00 3,293,486.00 Dept- 422 Bike Racks *The first three appropriation requests listed were approved at the 4/6/26 City Council meeting. As requests are submitted by the administration and approved by the City Council, the table above will be updated accordingly and shared with subsequent orders. May 3, 2026 Re: Appropriations ID # 2026-1151 (Bike Racks) Dear Members of the Melrose City Council, We are writing to express support for the city’s requested appropriation of $10,000 from free cash in order to purchase bicycle parking racks for use throughout the city. Free cash requests should ideally not create unsustainable future capital burdens on the city, and bicycle racks ﬁt this mold: they are low-maintenance, long-lasting capital items which are critical for supporting the city’s short- and long-term transportation goals. Many of the city’s existing downtown racks date to 2012, and will still be operational for decades to come. If appropriate bike parking is not available at popular destinations, people will either switch to car trips (leading to more trafﬁc, more crashes, and more conﬂicts for vehicle parking), be discouraged from making local trips (hurting local businesses), or will choose to secure bikes inappropriately (potentially damaging other infrastructure). Ample bike parking is not only functional, it signals that the city takes seriously its Complete Streets and Net Zero goals. As development patterns in the city continue to evolve, we encourage the city to review locations where new mixed-use buildings may be planned or in progress, to ensure those neighborhoods have ample bike parking to support the city’s current and future businesses and residents. Back in 2024, we developed a set of Bicycle Parking Design Guidelines which could be shared with local developers, with the goal of ensuring bicycle parking in Melrose was designed with end users in mind. We were pleased to see that the city’s Planning Department was very receptive to our recommendations, which were ultimately adopted by the Planning Board. While those recommendations apply mostly to private developments, we urge DPW to review our recommendations to ensure that the racks which are purchased are functional, high-quality, and will withstand the test of time. Melrose Pedestrian & Bicyclist Advisory Committee 1 www.pedbikemelrose.org CITY OF MELROSE HEALTH DEPARTMENT DEDDDDDEPTDEPARTMENT DDEPARTMENT HERE Board of Health Health Director City Hall, 562 Main Street Frank Brincheiro, MD Anthony Chui, MPH Melrose, Massachusetts 02176 Lillian Kelly R.N. Telephone - (781)979-4130 Carol Ann Licitra, L.M.H.C. health@cityofmelrose.org To: Members of the Melrose City Council From: Melrose Health Department Subject: Proposal for a Regional Animal Control Officer Position Date: April 1, 2026 The Melrose Health Department requests the City Council’s support for establishing a regional Animal Control Officer position in partnership with the Towns of Wakefield and Stoneham. This proposal builds on the existing Intermunicipal Agreement, through which the three communities already share several public health positions. The success of that collaboration demonstrates the value of coordinated regional services and provides a framework for expanding our shared capacity. Animal control needs across the region have grown in both volume and complexity. Incidents involving domestic animals and community education require a consistent approach. Currently, each municipality manages these responsibilities independently, which can lead to gaps in coverage, uneven enforcement, and limited ability to provide proactive outreach to residents. A regional Animal Control Officer would allow the three communities to respond more effectively to these challenges. This shared position would strengthen public health and safety by ensuring timely responses to domestic animal-related incidents. It would also promote consistent enforcement of regulations such as licensing, vaccination compliance, and leash laws, while expanding our capacity to educate residents on responsible pet ownership and the prevention of zoonotic diseases. By distributing the cost of the position across three municipalities, the regional model offers a cost-effective approach that enhances service quality without duplicating resources. Given the success of the current Intermunicipal Agreement, the addition of a regional Animal Control Officer can be implemented efficiently within the existing administrative structure. A regional Animal Control Officer represents a strategic investment in public health, community safety, and intermunicipal cooperation. Sincerely, Anthony Chui Regional Health and Human Services Director achui@cityofmelrose.org (781) 979-4130

Transcript

▶ 48:24 Bradley Freeman: I want to check it out, and Elena like, "Hmm, something's going to fall on my head." Good evening. The time is 7:47 PM on Monday, May 4th, 2026. I'm Council President Freeman. This meeting of the Melrose City Council is called to order. Thank you. In accordance with the Massachusetts Open Meeting Law, this meeting is being broadcast and recorded by the Melrose Cable Access TV, and will be available for viewing in its entirety on MMTV and throughout the city website link. Madam Clerk, will you please call the roll? Councilor Chen? Here. Councilor Finocchiaro? Here. Councilor Jamaleddine? Here. Councilor Khem Chetty? Here. Councilor Kowal? Here. Councilor Abrumsky? Here. Councilor Park? Here. Councilor Romanul?

▶ 49:10 Bradley Freeman: Here. Councilor Vandiver? Here. Councilor Williams? Here. President Freeman. Here. That serves as quorum for the record. At this time, please rise if you're able to join the pledge of allegiance. I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. Before we begin tonight, I want to acknowledge today's difficult situation at the Winthrop Elementary School. Our thoughts and prayers are with all those impacted. Now moving on, at this time, I will motion by unanimous consent to approve without reading the minutes from April 27th, 2026 meeting. Seeing no objection, those minutes are now approved.

▶ 49:59 Bradley Freeman: I will now motion by unanimous consent to open the floor for public comment. Seeing no objection, we are open for public comment. Per Rule 33A of Melrose City Council rules, this is the portion of the meeting where the public may speak on any item on tonight's agenda. Comments expressing any viewpoint on any other matters are also welcome. Is there anyone here who'd like to speak tonight? Seeing none, Madam Clerk, is anyone online? No one online. Thank you. If there's no objection, I'd like to close public comment. Seeing none, we are now closed for public comment. Seek unanimous consent to recess to allow Appropriations and Oversight to resume. Seeing no objection. All right. We are back with a resumption of the Appropriations Oversight Committee

▶ 1:09:36 Mayor, Appropriations. ID number 2026-1145, an appropriation from free cash, account 01-324001, to the assessing department, number 141, in the amount of $9,000 to cover the cost of mailing tax impact notices to all taxpayers in Melrose. This will go to Appropriations and Oversight. ID number 2026-1164, an appropriation from free cash, account 01-324001, to the planning department, number 175, in the amount of $75,000 to hire a consultant for technical assistance to update the city's housing production plan. This will go to Appropriations and Oversight. ID number 2026-1165, an appropriation from free cash, account 01-324001, to the planning department, number 175, in the amount of $70,000 to

▶ 1:10:38 hire a consultant for technical assistance to update the downtown parking study. This will go to Appropriations and Oversight. ID number 2026-1169, an appropriation from free cash, account 01-324001, to the Veterans Services Department, number 543, in the amount of $30,000 to design and fabricate a new Welcome Home veterans sign for the city. This will go to Appropriations and Oversight. ID number 2026-1170, an appropriation from free cash, account 01-324001, in the amount of $150,000 to the Affordable Housing Trust, number 8270. This will go to Appropriations and Oversight. ID number 2026-1171, an appropriation from free cash, account 01-324001, to Memorial Building, number 693, in the amount of $50,000 for

▶ 1:11:38 boiler replacement and HVAC controls. This will go to Appropriations and Oversight. ID number 2026-1172, an appropriation from free cash, account 01-324001, to the school department, number 300, in the amount of $12,193.20 to purchase vape detectors for the Melrose Veterans Memorial Middle School. This will go to Appropriations and Oversight. ID number 2026-1173, an appropriation from free cash, account 01-324001, to the school department, number 300, in the amount of $72,180 to purchase MHS band uniforms. This will go to Appropriations and Oversight. ID number 2026-1174, an appropriation from free cash, account 01-324001, to the school department, number 300, in the amount of $44,296.32 for the purchase of athletic equipment.

▶ 1:12:43 This will go to Appropriations and Oversight. ID number 2026-1175, an appropriation from free cashAccount 01-324001 to DPW Admin Engineering Department, number 401, in the amount of $710,000 for design and permitting of L. Pond Park. This is about appropriations and oversight. ID number 2026-1176, an appropriation from free cash, account 01-324001 to DPW Highway Department, number 422, in the amount of $400,000 for Lebanon Street TIP project design. This is about appropriations and oversight. ID number 2026-1177, an appropriation from free cash, account 01-324001 to DPW School Facilities Department, number 402, in the amount of $20,000 to update school signage. This is about appropriations and oversight.

▶ 1:13:44 ID number 2026-1178, an appropriation from free cash, account 01-324001 to the Election Department, number 162, in the amount of $3,000 for a mailing. And this is about appropriations and oversight. Moving on to filings by the honorable city council resolutions. ID number 2026-1183, a resolution supporting transparency in state government and the authority of the Massachusetts State Auditor to audit the legislature. Councilor Finocchiaro? Thank you. With reservations, I am motioning to postpone the resolution indefinitely following a recommendation to me and my co-sponsors. This resolution is important, and we plan to bring it back at a later date. With that, I will make a motion to postpone indefinitely.

▶ 1:14:38 Devin Romanul: Second. There's a motion to postpone indefinitely made by Councilor Finocchiaro, seconded by Councilor Williams. On discussion. All in favor? Aye. Any opposed? The resolution is postponed. Moving on to unfinished business and appropriations. ID number 2026-1147, appropriation from free cash, account 01-324001 in the amount of $170,000 to capital outlay number 931 to purchase a sidewalk plow. Mr. President, this appropriation comes to us from the Appropriations and Oversight Committee with a recommendation for passage. And, with the indulgence of some of my colleagues, I'll just say, before I make a motion, there has been some discussion, both within the group and from public comment, about the sequencing of our appropriations during

▶ 1:15:31 Devin Romanul: this particularly frenetic season, and that the consideration of appropriations within A&O, in the 7:00 hour, and then the passage of those in the 8:00 hour, both for our going back and forth and grappling with questions in the meeting and maybe having some follow-up, as well as some public comment and some of that getting metabolized in this body and subsequently people, as we have two in our audience this evening, to come back and advocate for certain positions. I think that in reverting to what we have done in previous years, maybe not doing all of those considerations in one evening unless it's an emergency. And so I think with a nod to making this practice moving forward, and making sure that if we pass

▶ 1:16:17 Devin Romanul: something in Appropriations and Oversight, say, on this evening, we would take it up at the next meeting structurally and not have to keep doing these delays. So, if you'll indulge our patience here just for one more week, I'm going to motion through the postponements for what we considered this tonight until next week, and then subsequently, hopefully, institutionalize some of that because I really, really think that's fabulous feedback both for folks within this body, and in the public to make sure that we're fully working through all of the public feedback and information we're receiving. So, really appreciate all that. All that being said, I'd like to move to postpone this motion until our

▶ 1:16:58 Bradley Freeman: next regular meeting Monday, May 11th in one week's time. Second. Motion to postpone until May 11th made by Councilor Romanul, seconded by Councilor Williams. On discussion. Seeing none, all in favor? Aye. Any opposed? That motion passes to postpone. ID number 2026-1148, appropriation from free cash, account 01-324001 in the amount of $880,000 to capital outlay number 931 to purchase DPW vehicles. Mr. President, this comes to us from the Appropriations and Oversight Committee with a recommendation for passage, and at this time, I'll move to postpone this motion until our next regular meeting on Monday, May 11th. Second. Motion to postpone made by Councilor Romanul, seconded by Councilor Williams. On discussion.

▶ 1:17:49 All in favor? Aye. Any opposed? This item is postponed till May 11th. ID number 2026-1149, appropriation from free cash, account 01-324001 in the amount of $865,000 to DPW Snow, number 431, to close the snow and ice deficit for fiscal year '26. Mr. President, this comes to us from the Appropriations and Oversight Committee with a recommendation for passage, and at this time, I'll move to postpone this motion until our next regular meeting on Monday, May 11th. Second. Motion to postpone until Monday, May 11th made by Councilor Romanul, seconded by Councilor Williams. On discussion. Just I want to put forward for this one, given it's the deficit, it might make sense to consider doing this now,

▶ 1:18:38 because it's not generally one where I think folks would be asking questions or giving feedback. It's more of a housekeeping. Point of clarity. Councilor Kohl. I actually have questions about- Oh ... this. I'm sorry. I'd like to do a little more work on this one, given that it... I'll just leave it at that. Okay. There is a motion on the floor. Is there any further discussion? Seeing none, all in favor? Aye. Any opposed? Motion to postpone passes. That item will be considered on May 11th. ID number 2026-1150, appropriation from free cash, account 01-324001 in the amount of $244,944 to the school department, number 1620, for Medicaid reimbursement received in fiscal year '25. Mr. President, this motion comes to us from the Appropriations and Oversight

▶ 1:19:33 Bradley Freeman: Committee with a recommendation for passage, and at this time I'll move to postpone this motion until our next regular meeting on Monday, May 11th. Second. Motion to postpone until Monday, May 11th, made by Councilor Romanul, seconded by Councilor Williams. On discussion. I would say the same thing about this one- Mm-hmm ... but I'm open. Is there any further discussion? I would second that. So there's a motion on the floor. Sorry. So the motion would need to be withdrawn. Just a point of clarification. Mm-hmm. We did have conversations today with the mayor's office and the respective department heads to ensure that none of these matters needed to be paid out within the next week. So, in the spirit of the transparency we're trying to do,

▶ 1:20:11 Bradley Freeman: they were okay with these being postponed for one week. Chair, uh, Councilor Williams. There you go. As a point of discussion, if you want to vote no, you can vote no. Mm-hmm. And if four people vote no, the motion will fail, and then we will try to figure out what to do with it. That would be fun. Any further discussion? All in favor? Aye. Any opposed? Nay. That motion passes, and that item's postponed till Monday, May 11th. ID number 2026-1188, appropriation from free cash, account 01-324001 in the amount of $10,000 to DPW Highway, number 422, to purchase bike racks. Mr. President, this also comes to us from the Appropriations and Oversight Committee with a recommendation for passage, and at this time I'll move to postpone

▶ 1:21:00 Bradley Freeman: this motion until our next regular meeting on Monday, May 11th. There's a motion- Second. Motion made by Councilor Romanul to postpone until Monday, May 11th, seconded by Councilor Finocchiaro. On discussion. Seeing none, all in favor? Aye. Any opposed? Opposed. That motion passes, and that will be considered on Monday, May 11th. ID number 2026-831, renewal of livery service license for 2026. Thank you, Mr. President. This comes from Protection License Committee with a recommendation for, to place on file. And at this time, I make a recommendation to place on file. Second. Uh, motion to place on file made by Councilor Finocchiaro, seconded by Councilor Karamcheti. On discussion. Seeing none, all in favor?

▶ 1:21:49 Cal Finocchiaro: Aye. Any opposed? That item is placed on file. ID number 2026-861, renewal of junk dealer and secondhand dealer license for 2026. Mr. President, this also comes from Protection License Committee with a recommendation for, um, to place on file. And at this time, I make a recommendation to place on file. Second. Motion to place on file made by Councilor Finocchiaro, seconded by Councilor Karamcheti. On discussion. Seeing none, all in favor? Aye. Any opposed? That item is placed on file. ID number 2026-871, renewal of gasoline and storage licenses for 2026. Mr. President, this comes from Protection License Committee with a recommendation to place on file, and at this time, I make a recommendation to place on file.

▶ 1:22:37 Bradley Freeman: Second. Uh, recommendation to place on file made by C- Councilor Finocchiaro, seconded by Councilor Karamcheti. On discussion. All in favor? Aye. Any opposed? That item is placed on file. Moving on to orders. ID number 2026-774, that the city council authorize the mayor to enter into an intermunicipal agreement, IMA, for establishing a regional animal control officer position in partnership with the towns of Wakefield and Stoneham. Mr. President, this comes to us from the Appropriations and Oversight Committee with a recommendation for passage, and at this time I'll make a motion for passage. Second. Second. Motion for passage made by Councilor Romanul, seconded by Councilor Finocchiaro. On discussion.

▶ 1:23:22 Bradley Freeman: Seeing none, uh, this requires a roll call. Councilor Chen. Yes. Councilor Finocchiaro. Yes. Councilor Jamaleddine. Yes. Councilor Karamcheti. Yes. Councilor Coleman. Yes. Councilor Abrmski. Yes. Councilor Park. Yes. Councilor Romanul. Yes. Councilor Vandiver. Yes. Councilor Williams. Yes. President Freeman. Yes. Motion passes. That motion passes. Thank you, everyone. Moving on to reports from committees. Mm-hmm. Any reports tonight? Seeing none, there are no expiries. Are there any Rule 36 reports? Seeing none, before we adjourn, I just wanna note that, again, we will be having a joint meeting with the school committee next Mon- Monday at 7:15 PM to receive the mayor's budget, followed by a special meeting of the city council at

▶ 1:24:07 Bradley Freeman: 7:45 PM to assign that out to Appropriations and Oversight. At this time, I will now entertain a motion to adjourn. Motion to adjourn. Second. Motion to adjourn made by Councilor Karamcheti, seconded by count, uh, Councilor Finocchiaro. All in favor? Aye. Aye. Any opposed? The ayes have it. We're adjourned.

City Council — 2026-05-04

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