← Appropriations & Oversight Committee · 2024-09-09 · Appropriations and Oversight Committee Meeting
GRANT-2025-2 : Acceptance of Natural Hazard Mitigation Plan Update grant from MEMA/FEMA
Agenda original PDF
Minutes original PDF
GRANT-2025-2 Grant Acceptance of Natural Hazard Mitigation Plan Update grant from MEMA/FEMA Ought to Pass City Council
Transcript
▶ 6:27 Maya Jamaleddine: 10. Yes. Excuse me. 10. Um, 10. Yes. Um, next on our agenda is Grant 2025 dash two. Acceptance of Natural Hazard Mitigation Plan, update Grant from, uh, MEMA and fema, um, to we, yeah. Director, uh, pro Castels with us tonight. Hi. Thank
▶ 6:49 Speaker 5: You. Um, so this is a fairly straightforward one. The, um, natural Hazard Mitigation plan is a big and important document for us, uh, that requires an update every five years in order
▶ 7:01 Speaker 6: to continue to qualify for FEMA grant funding. And we've just reached the five year mark. Um, FEMA has said that doesn't put into jeopardy any of our grants that we are, that we've recently gotten from them. Um, but we had applied for this funding quite some time ago, and we just finally heard that we achieved, um, that we got the funding. So, um, it's a $30,000 project,
▶ 7:25 Speaker 5: 22,500 is the grant,
▶ 7:26 Speaker 6: and then there's a $7,500, um, match that we can cover through operating for opera, excuse me,
▶ 7:35 Speaker 7: through our operating budget from, um, DPW Admin
▶ 7:38 Speaker 6: and Engineering Professional Services is where we would cover it. We did put it out for an RFQ. Um, we have a qualified consultant who submitted and we're ready to award that contract as soon as we get the grant money.
▶ 7:53 Maya Jamaleddine: Thank you. Um, I have Vice Williams and next, uh, councilor gpe.
▶ 7:59 Ryan Williams: Thanks. Can you tell me a little bit about the public outreach that's associated with this? Like, what's the character of the outreach? What are the questions being asked?
▶ 8:09 Speaker 6: So, last time around five years ago when we did this, we did, we did it in conjunction with the, um, MVP, the Municipal Vulnerability Preparedness Program. And so we did extensive outreach.
▶ 8:19 Speaker 7: Um, we are finding that the plan,
▶ 8:22 Speaker 6: as we put it together five years ago, most of it is still applicable. The major project that we completed is the generator for city hall and the generators for the sewer pump stations.
▶ 8:33 Speaker 7: Um, but in, you know, a handful
▶ 8:35 Speaker 6: of small projects here and there. But short of that, like the drainage issues we identified, it's generally all the same areas that we continue to have issues with. Um, so there will be, there will be a committee, there'll be some open meetings for it, and it will also be presented, has to be approved by the council. So there will also be a final meeting presenting to the council. That will be another public meeting. Um, so there will be opportunities
▶ 9:04 Speaker 6: for the public to comment. Um, I believe we're also required to post a draft on the website. I think we did that last time too, in solicit comments for a period of time. Um, so that would all be planned for this time around too, but I don't expect it to be quite as robust as it was five years ago, because like I said, I think the information is vastly the same.
▶ 9:24 Speaker 1: Okay. Cool. Thank you. Okay.
▶ 9:27 Maya Jamaleddine: Thank you. Um, councilor gpe.
▶ 9:29 Mark Garipay: Thank you. Um, Madam Chair, uh, two quick questions. Uh, Eng, um, engineering division, um, picked the consultant. Um, can you tell us the process on that?
▶ 9:39 Speaker 5: Yes. So we process, Or
▶ 9:41 Speaker 6: We did a full, um, RFP process. So we put a request for proposals in the central Register combines newspaper, website, um,
▶ 9:53 Speaker 6: and we advertised opened bids, unfortunately,
▶ 9:57 Speaker 6: um, Actually, I'm gonna take a step back. In this instance, I don't believe we went to that, to that same usual length. Um, we solicited from specific contractors, and the reason was that we anticipated that the consultant who wrote the report last time, who we were very pleased with, we expected to submit again, and they did not. So we had solicited from a handful of consultants and we ended up only getting one proposal, um, from Weston Sampson. They are qualified to do the work. It's a team that we felt comfortable with. So apologies for my, uh,
▶ 10:29 Speaker 5: starting out with the incorrect information.
▶ 10:32 Speaker 6: That's how we do all of our RFPs normally. But this one, we weren't required to do that. So we, um, sort of honed in on a handful of consultants that we felt were qualified for the work.
▶ 10:40 Mark Garipay: And are you confident that the project will be $30,000 and if you go over, will you become, will you absorb that within your budget?
▶ 10:48 Speaker 6: Yes and yes. Okay. Thank you. That's it.
▶ 10:51 Maya Jamaleddine: Okay. Any other question from my colleagues?
▶ 10:57 Maya Jamaleddine: What is the will of the committee
▶ 11:00 Speaker 4: Motion to recommend? Second,
▶ 11:02 Maya Jamaleddine: We have a motion to recommend made by Councillor Che, seconded by Vice Chair Williams on discussion. Seeing none. Madam Turk.
▶ 11:12 Speaker 3: Councilor Ro? Yes. Councilor Ope. Yes. Councilor Hamilton? Yes. Council Kara Shady? Yes. Councilor Romanul? Yes. Councilor Stewart? Yes. Council Vandiver? Yes. Councilor Williams? Yes. President Elli? Yes. Dear Jamal. Yes, It's 10. Yes.
▶ 11:27 Maya Jamaleddine: Thank you. This, um, uh, order passes. Thank you for being with us tonight. Next is appropriation 2025 dash one and appropriation from contract stabilization, uh, number 84 0 42 in the amount of 363,000 uh, dollars to Department of Public Works. Uh, number 0 1 4 0 2 3 for the replacements of Mars High School skylights.