City Council — 2026-08-17

City Council Meeting 8/17/26

This meeting starts at 5:47 in a recording that covers several meetings.

Attendance

Jason Chen present · At-Large; Cal Finocchiaro absent · Ward 6; Bradley Freeman present · President; Maya Jamaleddine present · At-Large; Manjula Karamcheti absent · Ward 1; Elizabeth Kowal present · At-Large; John Obremski present · Ward 2; Christopher Park absent · Ward 3; Devin Romanul present · Ward 7; Kimberly Vandiver present · Ward 5; Ryan Williams present · At-Large

Agenda

Minutes

City Council Regular Meeting Monday, August 17, 2026, 7:45 PM City Council Chamber, 1st Floor 562 Main Street, Melrose, MA 02176 MINUTES I. CALL TO ORDER Jason Chen Cal Finocchiaro Maya Jamaleddine Manjula Karamcheti Elizabeth Kowal John Obremski Christopher Park Devin Romanul Kimberly Vandiver Ryan Williams Brad Freeman, President Pledge of Allegiance Meeting was called to order by President Freeman at 7:45 pm Attendee Name Title Status Arrived Jason Chen At-Large Present Cal Finocchiaro Ward 6 Absent Maya Jamaleddine At-Large Present Manjula Karamcheti Ward 1 Absent Elizabeth Kowal At-Large Present John Obremski Ward 2 Present Christopher Park Ward 3 Absent Devin Romanul Ward 7 Present Kimberly Vandiver Ward 5 Present Ryan Williams At-Large Present William Bradley Feeman President Present 1 II. MINUTES APPROVAL A. City Council Regular Meeting July 20, 2026 7:45 PM Motion to Approve the minutes by unanimous consent without reading made by President Freeman All were in favor and minutes were approved RESULT: ACCEPTED [UNANIMOUS] AYES: Jason Chen, Bradley Freeman, Maya Jamaleddine, Elizabeth Kowal, John Obremski, Devin Romanul, Kim Vandiver, Ryan Williams NAYS: None ABSENT: Cal Finocchiaro, Manjula Karamcheti, Christopher Park III. PUBLIC COMMENT When: Aug 17, 2026 07:45 PM Eastern Time (US and Canada) Topic: City Council Regular Meeting Join from PC, Mac, iPad, or Android: https://cityofmelrose- org.zoom.us/j/99009691652?pwd=NsypvUDSBLvp2YhRrLHdzz4aGDSTYZ.1 Passcode:347313 Webinar ID: 990 0969 1652 Motion to Open public comment made by President Freeman at 7:46 PM Comments on the floor: Dennis McCarthy of 104 Heywood Avenue, a long-time resident, raised concerns about the city's use of automated license plate readers without prior public discussion or vote, and requested a review of the contract with FLOCK, including potential suspension and public input. There were no comments via Zoom. Motion to Close public comment made by President Freeman at 7:51 PM IV. COMMUNICATIONS FROM THE HONORABLE MAYOR & OTHER CITY OFFICIALS V. NEW BUSINESS A. Filings by the Honorable Mayor i. Appointments/Reappointments

1. (ID # 2026-1629): Appointment of Daniel Gelormini, 20 Pilgrim Road, as a Full Member of the Zoning Board of Appeals (ZBA) for a five-year term set to expire on the last day of February 2028. Mr. Gelormini’s appointment replaces the membership of Benjamin Rosenberg who recently 2 resigned from the ZBA. Motion to Refer to Boards & Commissions Committee made by President Freeman All were in favor and motion passed RESULT: ACCEPTED [UNANIMOUS] TO: Boards & Commissions Committee

2. (ID # 2026-1633): Appointment of Megan Britt, 79 Burrell Street, to the Liquor Licensing Commission for a six-year term, said term to expire the first Monday of June 2032. Motion to Refer to Boards & Commissions Committee made by President Freeman All were in favor and motion passed RESULT: ACCEPTED [UNANIMOUS] TO: Boards & Commissions Committee ii. Grants

1. (ID # 2026-1618): Acceptance of 2026 Green Communities Grant in the amount of $122,081. Motion to Refer to Appropriations & Oversight Committee made by President Freeman All were in favor and motion passed RESULT: ACCEPTED [UNANIMOUS] TO: Appropriations & Oversight Committee

2. (ID # 2026-1619): Acceptance of a Massachusetts Gaming Commission Community Mitigation Fund Grant in the amount of $51,300. Motion to Refer to Appropriations & Oversight Committee made by President Freeman All were in favor and motion passed RESULT: ACCEPTED [UNANIMOUS] TO: Appropriations & Oversight Committee iii. Orders

1. (ID # 2026-1620): Acceptance of Donated Parcel for Conservation Purposes 3 Motion to Refer to Appropriations & Oversight Committee made by President Freeman All were in favor and motion passed RESULT: ACCEPTED [UNANIMOUS] TO: Appropriations & Oversight Committee

2. (ID # 2026-1630): Renewal of the Intermunicipal Agreement for Shared Health Department services among the City of Melrose, the Town of Wakefield and the Town Of Stoneham for three years. Motion to Refer to Legal & Legislative Committee made by President Freeman All were in favor and motion passed RESULT: ACCEPTED [UNANIMOUS] TO: Legal & Legislative Committee B. Filings by members of the Honorable City Council C. Informational Order

i. (ID # 2026-1631): Informational Order - Natural Hazard Mitigation Plan Public Review Draft Motion to Refer to Public Works Committee made by President Freeman All were in favor and motion passed RESULT: ACCEPTED [UNANIMOUS] TO: Public Works Committee D. Licenses

i. (ID # 2026-1632): New Common Victualler License for Slurp Noodle Restaurant Motion to Refer to Protection & License Committee made by President Freeman All were in favor and motion passed RESULT: ACCEPTED [UNANIMOUS] TO: Protection & License Committee E. Petitions

i. (ID # 2026-1560): 18 Tremont Street - Install 1 JO Pole on Tremont Street with a riser to provide electric service for a new customer at 18 Tremont Street in Melrose. 4 Motion for Immediate Consideration for the purpose of scheduling a public hearing on Tuesday, September 8th at 8pm made by Councilor Vandiver Seconded by Councilor Jamaleddine All were in favor and motion passed RESULTS: ACCEPTED [UNANIMOUS] AYES: Jason Chen, Bradley Freeman, Maya Jamaleddine, Elizabeth Kowal, John Obremski, Devin Romanul, Kim Vandiver, Ryan Williams NAYS: None ABSENT: Cal Finocchiaro, Manjula Karamcheti, Christopher Park Motion to set a public hearing on Tuesday, September 8th at 8 p.m made by Councilor Vandiver Seconded by Councilor Romanul All were in favor and motion passed RESULTS: ACCEPTED [UNANIMOUS] TO: Public Hearing AYES: Jason Chen, Bradley Freeman, Maya Jamaleddine, Elizabeth Kowal, John Obremski, Devin Romanul, Kim Vandiver, Ryan Williams NAYS: None ABSENT: Cal Finocchiaro, Manjula Karamcheti, Christopher Park

ii. (ID # 2026-1656): Lake Ave - WR 31359974 National Grid to Install underground utilities on Lake Ave. Motion for Immediate Consideration for the purpose of scheduling a public hearing on Tuesday, September 8th at 8pm made by Councilor Vandiver Seconded by Councilor Jamaleddine All were in favor and motion passed RESULTS: ACCEPTED [UNANIMOUS] AYES: Jason Chen, Bradley Freeman, Maya Jamaleddine, Elizabeth Kowal, John Obremski, Devin Romanul, Kim Vandiver, Ryan Williams NAYS: None ABSENT: Cal Finocchiaro, Manjula Karamcheti, Christopher Park Motion to set a public hearing on Tuesday, September 8th at 8 p.m made by Councilor Vandiver Seconded by Councilor Williams All were in favor and motion passed RESULTS: ACCEPTED [UNANIMOUS] 5 TO: Public Hearing AYES: Jason Chen, Bradley Freeman, Maya Jamaleddine, Elizabeth Kowal, John Obremski, Devin Romanul, Kim Vandiver, Ryan Williams NAYS: None ABSENT: Cal Finocchiaro, Manjula Karamcheti, Christopher Park VI. UNFINISHED BUSINESS A. Appointments/Reappointments

i. (ID # 2026-1415): Appointment of Dionysios Kaskarelis, 116 Walton Park, to the Human Rights Commission for a three-year term, said term to expire on the last day of February 2029. Motion to Approve made by Councilor Vandiver Seconded by Councilor Williams All were in favor and motion passed RESULTS: ACCEPTED [UNANIMOUS] AYES: Jason Chen, Bradley Freeman, Maya Jamaleddine, Elizabeth Kowal, John Obremski, Devin Romanul, Kim Vandiver, Ryan Williams NAYS: None ABSENT: Cal Finocchiaro, Manjula Karamcheti, Christopher Park B. Grants

i. (ID # 2026-1529): Acceptance of the FY2025 Emergency Management Performance Grant in the amount of $5,850.00 Motion for Passage made by Councilor Romanul Seconded by Councilor Williams All were in favor and motion passed RESULTS: ACCEPTED [UNANIMOUS] AYES: Jason Chen, Bradley Freeman, Maya Jamaleddine, Elizabeth Kowal, John Obremski, Devin Romanul, Kim Vandiver, Ryan Williams NAYS: None ABSENT: Cal Finocchiaro, Manjula Karamcheti, Christopher Park Councilor Williams stated that in the Appropriations meeting, which was 15 minutes ago, I voted 6 present on this because I had a lot of concerns around the language in the contract, which as might be expected from this administration is extremely long, very confusing, redundant in several parts. Since that time, we had an interlude between meetings. I was able to listen to some of the feedback that was given by the city solicitor, and also take a reread of the contract, and while I believe that there is still some risk attached with doing business with the Trump administration, I also believe that the members of this council will do everything in their power to prevent federal overreach from harming our citizens. So, I'm going to vote yes on this. C. Orders

i. (ID # 2026-1520): Informational Order - Warrant for 2026 State Primary to be held at Melrose Middle School Gymnasium on Tuesday, September 1, 2026 from 7:00am to 8:00pm for Ward 1, Precinct 1 and 2; Ward 2,Precinct 1 and 2; Ward 3 Precinct 1 and 2; Ward 4, Precinct 1 and 2; Ward 5, Precinct 1 and 2; Ward 6, Precinct 1 and 2; and Ward 7, Precinct 1 and 2 to notify the inhabitants of the City of Melrose that can cast a vote in the State Primaries. Motion to Place on File made by Councilor Romanul Seconded by Councilor Jamaleddine All were in favor and motion passed RESULTS: ACCEPTED [UNANIMOUS] AYES: Jason Chen, Bradley Freeman, Maya Jamaleddine, Elizabeth Kowal, John Obremski, Devin Romanul, Kim Vandiver, Ryan Williams NAYS: None ABSENT: Cal Finocchiaro, Manjula Karamcheti, Christopher Park

ii. (ID # 2026-1521): Informational Order - The Board of Registrars has agreed to the following dates, times and location for the State Primary In Person Early Voting: Saturday, 8/22 9am-5pm; Monday, 8/24 through Thursday 8/27 8:30am-4pm and Friday, 8/28 8:30am -12:30pm in the City Council Chamber located on the first floor of Melrose City Hall 562 Main Street Melrose MA. Motion to Place on File made by Councilor Romanul Seconded by Councilor Jamaleddine All were in favor and motion passed RESULTS: ACCEPTED [UNANIMOUS] AYES: Jason Chen, Bradley Freeman, Maya Jamaleddine, Elizabeth Kowal, John Obremski, Devin Romanul, Kim Vandiver, Ryan Williams NAYS: None ABSENT: Cal Finocchiaro, Manjula Karamcheti, Christopher Park 7

iii. (ID # 2026-1530): Amending Article II, Section 93 of the Melose Code of Ordinances to allow for a licensing and inspection process for kennel licensing in Melrose. Councillor Vandiver stated that she'd like to make one further amendment to more clearly state what she was intending when she made an amendment in the previous meeting. Motion to strike Councilor Vandiver's prior amendment from the Legal and Legislative Committee and replace it with new language to read in section B2 iv "other kennels, including veterinary kennels and breeding kennels, are not permitted" made by Councilor Vandiver Seconded by Councilor Jamaleddine All were in favor and motion passed RESULTS: ACCEPTED [UNANIMOUS] AYES: Jason Chen, Bradley Freeman, Maya Jamaleddine, Elizabeth Kowal, John Obremski, Devin Romanul, Kim Vandiver, Ryan Williams NAYS: None ABSENT: Cal Finocchiaro, Manjula Karamcheti, Christopher Park Motion for Passage as Amended made by Councilor Kowal Seconded by Councilor Jamaleddine All were in favor and motion passed RESULT: ACCEPTED [UNANIMOUS] AYES: Jason Chen, Bradley Freeman, Maya Jamaleddine, Elizabeth Kowal, John Obremski, Devin Romanul, Kim Vandiver, Ryan Williams NAYS: None ABSENT: Cal Finocchiaro, Manjula Karamcheti, Christopher Park

iv. (ID # 2026-1531): Acceptance of Revised Easement at 105 Walton Park in Melrose Motion for Passage made by Councilor Romanul Seconded by Councilor Kowal All were in favor and motion passed RESULTS: ACCEPTED [UNANIMOUS] AYES: Jason Chen, Bradley Freeman, Maya Jamaleddine, Elizabeth Kowal, John Obremski, Devin Romanul, Kim Vandiver, Ryan Williams NAYS: None ABSENT: Cal Finocchiaro, Manjula Karamcheti, Christopher Park 8

v. (ID # 2026-1533): Grant of Easement for 204 Tremont Street Motion for Passage made by Councilor Romanul Seconded by Councilor Kowal All were in favor and motion passed RESULTS: ACCEPTED [UNANIMOUS] AYES: Jason Chen, Bradley Freeman, Maya Jamaleddine, Elizabeth Kowal, John Obremski, Devin Romanul, Kim Vandiver, Ryan Williams NAYS: None ABSENT: Cal Finocchiaro, Manjula Karamcheti, Christopher Park VII. REPORTS FROM COMMITTEES VIII. EXPIRIES IX. RULE 36 REPORTS X. ADJOURNMENT Motion to Adjourn made by Councilor Romanul at 8:04 PM Seconded by Councilor Kowal All were in favor and meeting was adjourned 9 Good evening, Councilors. My name is Dennis McCarthy, and I have been a Melrose resident for more than 40 years. My wife also served this community for many years as a school nurse at St. Mary’s and later at the Lincoln School. We moved here from Boston in large part because of Melrose’s character. One thing I have always valued about this city is that, even when people disagree, important issues are usually discussed in public, through hearings, Council deliberation, and, when appropriate, votes. That is why I am here tonight to raise a concern about the city’s use of ALPRs, or Automated License Plate Readers. After reading about this technology, I wondered whether it was being used in Melrose. I later learned that the city had two readers listed publicly, and I subsequently understood there may be three. I was surprised and concerned to learn this. My concern is straightforward: how did this happen without an apparent public discussion or vote by the City Council? I contacted the Mayor’s office and received a copy of the policy. I followed up with additional questions but did not receive a response. I also reached out to Councilor Jason Chen, who has been very helpful in discussing my concerns about the process and the potential impact on residents’ privacy. I am not here tonight as a lawyer or an expert on this technology. I am here as a longtime resident asking for a transparent public conversation. Specifically, I would respectfully ask the Council to review the city’s relationship with Flock and consider suspending the contract long enough to allow for a broader public review, including an opportunity for residents to share their thoughts. I would also ask whether the city would consider clearly labeling the locations where readers are installed and covering the cameras until the community has had a chance to discuss and decide how this type of surveillance should be used in Melrose. This is not about opposing public safety. It is about making sure that tools with privacy implications are reviewed openly, with the Mayor’s office, the Police Department, the City Council, and the public all part of the discussion. Thank you for your time, and thank you for your service to the city. August 10th, 2026 Lori Massa, AICP Director Office of Planning & Community Development City of Melrose 562 Main Street Melrose, MA 02176 781-979-4193 Dear Lori, I am pleased to submit my statement of interest for appointment as a Full Member of the Melrose Zoning Board. As a resident with a strong commitment to the City's future and a professional background in architecture, and planning, I am eager to contribute my experience and perspective to this important public service role. Throughout my career, I have worked extensively with zoning regulations, land use planning, permitting processes, and development review on a wide range of residential, commercial, mixed- use, and institutional projects. My work requires balancing the needs of property owners, developers, neighborhoods, and municipalities while ensuring compliance with local regulations and advancing thoughtful community development. This experience has given me a strong understanding of how zoning decisions influence the character, economic vitality, and long-term sustainability of a community. I am particularly interested in serving on the Zoning Board because of its critical role in shaping Melrose's growth while preserving the qualities that make the City a desirable place to live and work. If appointed, I would dedicate the time and effort necessary to prepare for meetings, review applications thoroughly, and contribute constructively to the Board's work. I would be honored to serve the City of Melrose in this capacity and help ensure that zoning decisions continue to support a vibrant, resilient, and well-planned community. Thank you for your consideration. Sincerely, Daniel Gelormini AIA LEED AP BD+C DANIEL GELORMINI AIA | LEED AP BD+C 20 PILGRIM ROAD, MELROSE MA D Experience CBT Architects, Boston, MA 2010 - Current Associate Principal | COO • Lead all aspects of Architectural project delivery from Pre -Design through Construction Administration • Act as main point of contact for key project stakeholders including, Owners, Directors, Investors, OPMs, etc. • Work with Sr. Principals to develop /execute strategic business plans related to Architectural business operations • Prepare and present various projects to applicable City/Town Boards and Commissions • Generate project schedules, budgets and proposals for architectural services • Solicit , vet, and manage consultant design teams • Coordinate sustainability criteria for certifiable projects • Manage RFQ & RFP responses for Architectural pursuits • Lead project interviews, helping secure work through effective presentation and communication • Operational Responsibilities o Responsible for officewide project staffing strategy o Manage officewide utilization and projections o Monitor and assess active project health o Oversee officewide Project Planning and Fees o Lead officewide continuing education and professional development initiatives o Collaborate with HR on t alent acquisition and employee evaluations o Manage QA/QC process and Tech Review assignments Notable Projects Avalon Bay – Brighton MA Cornell Maplewood Phase II Grad Housing – Ithaca NY (in Process) Norton Museum of Art Expansion – West Palm Beach FL Museum of Fine Art Boston – Art of the Americas Wing - Boston MA Harvard Public Library – Harvard MA Fessenden School Renovations – West Newton MA Babson College – Knight Hall Historic Preservation – Wellesley MA Babson College – Malloy Hall Classroom Renovation – Wellesley MA Trust Early Learners – Brookline MA Zoning Board of Appeals, Melrose, MA 2023 – Current Space International, Los Angeles, CA 200 7 – 200 9 McMahon Architects, Boston, MA 2005 – 2007 Landry Architects, Salem, NH 200 2 – 2004 Education Southern California Institute of Architecture • Masters of Architecture, X -Program 2009 • Honors Exhibition • SCI -arc X -Program Grant Wentworth Institute of Technology • Bachelor of Science in Architectural Engineering Technology 2007 • Merit Scholarship Teaching Experience Adjunct Professor, Wentworth Institute of Technology, Boston, MA 2010 - 2015 • Professional Practice I – Autodesk Revit • Digital Studies – Autodesk Rhino Teachers Assistant, Southern California Institute of Architecture, Los Angeles, CA 2008 - 2009 • Graduate Professional Practices • Graduate Visual Studies/Strategies of Representation 4/Autod esk Maya/Advanced Digital Tool August 11, 2026 Mayor Jennifer Grigoraitis Melrose City Hall 562 Main Street Melrose, MA 02176 Via email: mayorsoffice@cityofmelrose.org Dear Mayor Grigoraitis, I am writing to express my interest in serving on the Liquor Commission for the City of Melrose. As a resident of Melrose for nearly ten years, I have watched our city grow and change, and I want to contribute my time, judgment, and professional experience to help guide that growth in a way that helps to keep Melrose safe, vibrant, and welcoming for residents and businesses alike. Public service has been a consistent thread throughout my life and career. I have an extensive background in non-profit organizations and public agencies and currently serve as Chief of Strategy for the Springfield Empowerment Zone Partnership, a collaborative initiative between a school district, teachers' union, and the state. I lead the organization’s strategic planning, institutional partnerships, and policy implementation. That work has sharpened my ability to navigate multi-stakeholder governance, build consensus among parties with different interests, and manage complex regulatory and compliance matters — skills I believe translate to the responsibilities of serving on the Liquor Commission. I understand that the Commission plays an important role in balancing the interests of local businesses, public safety, and the character of our neighborhoods. I am committed to approaching that responsibility thoughtfully and fairly, with an eye toward supporting responsible business growth while protecting the health, safety, and vitality of our community. Thank you for considering my application and I look forward to the possibility of contributing to Melrose in this capacity. Sincerely, Megan Britt MEGAN BRITT | SKILLS + COMPETENCIES Executive advising and policy analysis: Valued for my sound judgement and discretion, hands-on approach, ability to build trusting relationships, and assessing impact on and generating support of key stakeholders to reach a desired outcome. Have advised state education officials on leveraging federal funding flexibilities, organizational leaders on strategic planning and growth, and elected legislators on programmatic best practices. Organizational leadership and growth: Over twenty years’ experience working in fast-paced environments for scaling social-impact organizations. Have contributed to operational health by leading major fundraising efforts and managing Boards of Directors; building and refining systems; designing and leading strategic planning processes; hiring, onboarding, and developing talent including the implementation of performance management systems; and fostering a collaborative and high-functioning staff culture. Piloting and scaling new initiatives: Have led the development of new initiatives spanning multiple states from the early design and test phase, to building support and buy-in to expand. Strong project manager, with experience navigating complex systems, balancing the needs of myriad stakeholders and interests, and managing diverse, results-driven teams. Internal and external communications: A strong writer, speaker, and presentation developer, equally comfortable working behind the scenes setting others up for success as leading from the front of the room. Experience developing and implementing comprehensive communication strategies that translate complicated information into digestible communications that deepen engagement and motivates action. RELEVANT WORK EXPERIENCE SPRINGFIELD EMPOWERMENT ZONE PARTNERSHIP (SEZP) | Springfield, MA November 2022 – Present A collaboration between Springfield Public Schools (SPS), the Springfield Education Association (SEA), and the Massachusetts Department of Elementary and Secondary Education (DESE) in one of the state's highest-need communities, resulting in the strongest, most consistent school improvement record among state interventions. Chief of Strategy Serve as senior strategic advisor and thought partner to the Co-Executive Directors on organizational strategy, institutional partnerships, and long-term direction – including navigating the implications of SEZP's unique MOU with the city, teachers' union, and the state – maintaining organizational stability and strength amidst political transitions and shifting statewide policies. • Advised the development of the first Innovation Zone in the state, resulting in 8 schools reintegrating into SPS after successfully exiting underperforming status. • Lead the design and implementation of SEZP's comprehensive educator development strategy resulting in an annual reduction in the number of unlicensed educators including: a Zone-wide mentor and induction program, serving 75-125 educators annually; a new pathway for working educators to earn a master's degree and moderate disabilities license in partnership with Elms College, enrolling and supporting a first cohort of 16 educators; a district policy and process for tracking educators' licensure status, improving compliance and visibility across 16 schools and over 5,000 educators. • Drive SEZP's external relations and communications strategy, including positioning SEZP as a leader in educational innovations both regionally and nationally, resulting in site visits from educational leaders from across the country, features in several major news publications, and annual invitations for SEZP staff to present at national conferences. • Secure funding necessary to sustain and scale its initiatives, including nearly $1.5 in funding for afterschool initiatives. • Develop internal performance management structure to support the continued development of a high-performing team with a 90% retention rate over 4 years. UNCOMMON SCHOOLS | Boston, MA/New York, NY August 2015 – November 2022 One of the highest performing networks of charter schools in the country, closing achievement and opportunity gaps for more than 21,000 students in 57 schools in MA, NJ, and NY. Director of Advancement Lead the strategy and execution of a $6 million capital campaign for the construction of a new high school in Boston, including cultivating new and revitalizing lapsed donor relationships, recruiting new members and managing the Board of Trustees, and developing compelling campaign presentations and collateral. Also responsible for the external communications and engagement strategy to support an annual organizational fundraise of over $14 million. Director of Strategic Initiatives Strategic advisor and thought partner to Uncommon Schools Chief Operating Officer. Led complex projects involving multiple stakeholder groups related to regional growth, external relations, and school operations including: designing and implementing a comprehensive internal and external communication strategy; leading community organizing and legislator advocacy efforts; building relationships with critical external leaders and organizations; co-leading the vision-setting and creation of unifying staff culture-building initiatives; establishing a parent advocacy network and school-based family councils; and designing and aligning staff compensation policies across regions. NATIONAL CENTER ON TIME & LEARNING (NCTL) | Boston, MA August 2009 – August 2015 An “action tank” championing the expansion of learning time in K–12 schools — particularly for high-need students — through research, policy advocacy, and direct partnerships with districts across the country. Deputy Director, TIME Collaborative Co-leader of a five-state, public-private partnership with the U.S. Department of Education and the Ford Foundation to support the development of highly effective and financially sustainable expanded learning time schools. Directed all programmatic operations including: developing a scope and sequence of technical assistance for over 40 schools in 16 districts; creating systems to hire, onboard, and support a 17-member team across multiple states; managing funder relationships; and overseeing a $2.1 million annual budget. Director of Policy, State & District Engagement Supported the organization’s national expansion by advising state education leaders on leveraging federal funding flexibilities and policy initiatives to increase learning opportunities for underserved students. This included: securing and managing NCTL’s first district-funded consulting engagements in Chicago and Denver; successfully lobbying for the state-funded $14.6 million Massachusetts Expanded Learning Time Initiative; and developing and writing NCTL’s winning U.S. Department of Education Investing in Innovation (i3) grant for $2.8 million in partnership with several national and local organizations. EDUCATION HARVARD KENNEDY SCHOOL OF GOVERNMENT | Master in Public Policy | Cambridge, MA Master’s thesis examining education funding policy in Massachusetts was awarded the Fischer Memorial Prize and has been published by the Rappaport Institute of Greater Boston DUKE UNIVERSITY | Bachelor of Arts | Durham, NC Member of the Varsity Women’s Lacrosse Team COMMUNITY INVOLVEMENT DEMOCRATS FOR EDUCATION REFORM | Boston, MA Member, Board of Advisors (2018 – 2022) METROLACROSSE | Boston, MA Member, Board of Directors (2011 – 2016); Volunteer Coach, Mentor, and Tutor (2003 – 2010) DEPARTMENT OF PUBLIC WORKS & OFFICE OF PLANNING AND CITY OF MELROSE COMMUNITY DEVELOPMENT City Hall, 562 Main Street Melrose, Massachusetts 02176 Telephone - (781) 979-4190 M E M O R A N D U M TO: Mayor Jennifer Grigoraitis Melrose City Council FROM: Lori Massa, Director OPCD Elena Proakis Ellis, Director DPW cc: Kerriann Golden, CFO/Auditor Lauren Grymek, Chief of Staff DATE: August 4, 2026 RE: 2026 Green Communities Grant Acceptance The City of Melrose has been awarded a $122,081.00 Green Communities Competitive Grant from the Department of Energy Resources (DOER). The funds will go towards energy conservation measures at the Middle School for the Phase 2 Building Management System Upgrades ($112,581) and city-wide community outreach for energy related programs and initiatives ($9,500). The first half of the Middle School building control upgrades are underway in a Phase 1 project funded by the City along with National Grid incentives. The grant funding will allow for the second half of the controls, making up Phase 2, to move forward. The controls will provide better demand control and scheduling of boilers for heating and cooling. The current equipment from 2007 is inadequate to coordinate demand controls efficiently. The expected annual savings of having a more efficient system for each phase is just over $14,000. The total Phase 2 project cost is $300,000. The City will contribute approximately $90,000 from the DPW Facilities Division operating budget, and approximately $98,000 will be funded by National Grid utility incentives. The community outreach portion of the grant will be used to promote existing residential and/or commercial energy efficiency programs, such as MassSave, and/or to promote other clean energy initiatives. It will involve a social media/email campaign to engage with multi-family and other residential property owners to raise awareness, educate, and support the implementation of heat pumps in homes. This extends the work of the City’s Energy Advocate, Melrose Heat Pump Coaches and the Melrose Energy and Climate Committee. The funds will be used to hire MassEnergize, an organization devoted to working with communities on outreach related to environmental sustainability, for administrative support, campaign management and consultation, and for advertisement costs. We hereby request that the City Council accept the grant from DOER in the amount of $122,081.00. The grant agreement document is attached for your reference. The funds will be expended from a project account set up by the CFO/Auditor and reimbursed by DOER as funds are expended. Thank you for your consideration of this request. COMMONWEALTH OF MASSACHUSETTS EXECUTIVE OFFICE OF ENERGY AND ENVIRONMENTAL AFFAIRS DEPARTMENT OF ENERGY RESOURCES th 100 CAMBRIDGE ST., 9 FLOOR BOSTON, MA 02114 Telephone: 617-626-7300 Maura T. Healey Rebecca L. Tepper Governor Secretary Kimberley Driscoll Elizabeth Mahony Lt. Governor Commissioner July 29, 2026 Jennifer Grigoraitis, Mayor City of Melrose 562 Main Street Melrose, MA 02176 Dear Mayor Jennifer Grigoraitis, I am pleased to inform you that the Department of Energy Resources (DOER) Green Communities Division has approved an award of $122,081.00 for the following projects proposed in the City of Melrose Green Communities Competitive Grant application. List of projects funded: • $112,581, Middle School — Building Management System, phase 2 • $9,500, City — Community outreach The Division reviewed Melrose’s grant application and has determined these are viable projects that meet the eligibility requirements of our Competitive Grant program. Please note that, due to the competitive nature of this grant program, the use of these funds is restricted to the specifically approved projects listed above. A member of the Green Communities Division will follow up with the contacts listed in your competitive grant application to discuss the next steps, including coordination of the grant contract process. We congratulate you on your grant award and applaud your efforts to create a cleaner energy future for your community and the Commonwealth as a whole. We request that you hold off on publicizing your award until DOER formally announces the grant awards. Please do not hesitate to contact me at 617-823-4029 or by email at Joanne.Bissetta@mass.gov with any questions you may have regarding your grant award. Sincerely, Joanne Bissetta, Director Green Communities Division Cc: Jennifer Grigoraitis, Mayor Elena Proakis-Ellis, Director of Public Works Kathryn Atmata, Treasurer/Collector Denise Gaffey, Project Manager Dillan Patel, Northeast Regional Coordinator COMMONWEALTH OF MASSACHUSETTS | STANDARD CONTRACT FORM This form is jointly issued and published by the Office of the Comptroller, the Executive Office for Administration and Finance, and the Operational Services Division as the default contract for all Commonwealth Departments when another form is not prescribed by regulation or policy. The Commonwealth deems void any changes made on or by attachment (in the form of addendum, engagement letters, contract forms or invoice terms) to the terms in this published form or to the Standard Contract Form Instructions and Contractor Certifications, the Commonwealth Terms and Conditions, the Commonwealth Terms and Conditions for Human and Social Services, or the Commonwealth IT Terms and Conditions which are incorporated by reference herein. Additional non-conflicting terms may be added by Attachment. Contractors are required to access forms at macomptroller.org/forms or mass.gov/lists/osd-forms. CONTRACTOR INFORMATION COMMONWEALTH INFORMATION Contractor Legal Name Department Mosaic Department Code City of Melrose ENE100 d/b/a Contract Manager Name Caitlin Hart Legal Address Business Mailing Address As entered on Form W-9 or Form W-4 100 Cambridge Street, 9th Floor, Boston, MA 02114 562 Main Street, Melrose, MA 02176 Contract Manager Name Billing Address If Different Jennifer Grigoraitis Phone Fax Phone Fax 781-979-4290 781-979-4500 617-626-7319 Email Email mayorsoffice@cityofmelrose.org GC-Grants@mass.gov Vendor Code VC 6000192115 Mosaic Transaction ID(s) Vendor Code Address ID RFR/Procurement or Other ID Number e.g. “AD001”. AD001 DOER PON-ENE-2026-001 Note: The Address ID must be set up for Electronic Funds Transfer (EFT) payments. NEW CONTRACT CONTRACT AMENDMENT Procurement or Exception Type (Check one option only) Current Contract End Date Amendment Amount PRIOR to Amendment Or Enter “No Change” Statewide Contract (OSD or an OSD-designated department.) Amendment Type Collective Purchase Check one option only. Attach details of amendment changes. (Attach OSD approval, scope, and budget.) Amendment to Date, Scope, or Budget Department Procurement - Includes all Grants 815 CMR 2.00. (Attach updated scope and budget.) ✓ (Attach Solicitation Notice or RFR, and Response or other procurement supporting documentation.) Interim Contract with Current Contractor (Attach justification for Interim Contract and updated scope/budget.) Emergency Contract (Attach justification for emergency, scope, and budget.) Contract Employee (Attach any updates to scope or budget.) Contract Employee (Attach Employee Status Form, scope, and budget.) Other Procurement Exception (Attach authorizing language/justification and updated scope/budget.) Interim Contract with new Contractor (Attach justification for Interim Contract and updated scope/budget.) Other Procurement Exception (Attach authorizing language, legislation with specific exemption or earmark, and exception justification, scope, and budget.) TERMS AND CONDITIONS The Standard Contract Form Instructions and Contractor Certifications and the following document are incorporated by reference into this Contract and are legally binding. Check ONE option: Commonwealth Terms and Conditions Commonwealth Terms and Conditions for Human and Social Services Commonwealth IT Terms and Conditions COMPENSATION Check ONE option. The Department certifies that payments for authorized performance accepted in accordance with the terms of this Contract will be supported in the state accounting system by sufficient appropriations or other non-appropriated funds, subject to intercept for Commonwealth owed debts under 815 CMR 9.00. Rate Contract (No Maximum Obligation). (Attach details of all rates, units, calculations, conditions or terms and any changes if rates or terms are being amended.) Maximum Obligation Contract. Total maximum obligation for total duration of this contract (or new total if contract is being amended): $122,081.00 Page 1 of 2 Updated 2/23/2026 Mosaic Transaction ID(s) PROMPT PAYMENT DISCOUNTS (PPD) Commonwealth payments are issued through Electronic Funds Transfer (EFT) 45 days from invoice receipt. See Prompt Pay Discounts Policy. Contractors requesting accelerated payments must identify a PPD as follows: Payment issued within: 10 days % PPD. 15 days % PPD. 20 days % PPD. 30 days % PPD. If PPD percentages are left blank, identify reason: Statutory/legal Ready Payments (M.G.L. c. 29, § 23A) ✓ Agree to standard 45-day cycle Only initial payment BRIEF DESCRIPTION OF CONTRACT PERFORMANCE or REASON FOR AMENDMENT Enter the Contract title, purpose, fiscal year(s) and a detailed description of the scope of performance or what is being amended for a Contract Amendment. Attach all supporting documentation and justifications. This is a contract to award a grant to the City of Melrose for fiscal years FY2027-2029 under the Green Communities Competitive Grant Program in the amount of One Hundred Twenty Two Thousand Eighty One Dollars and No Cents ($122,081). The grant is intended to fund energy conservation measures, Building Management System, phase 2 and community outreach, in municipal facilities including Middle School to be provided for the benefit of, and subject to the direction and oversight of, the Grantee as detailed in Attachment C. SUPPLIER DIVERSITY PROGRAM (SDP) PLAN Does the Supplier Diversity Program apply? YES If YES, the Contractor’s annual SDP commitment for this Contract is NO If NO, and the department is an Executive Department, enter the appropriate exemption: ANTICIPATED START DATE (Complete ONE option only.) The Department and Contractor certify for this Contract, or Contract Amendment, that Contract obligations: 1. may be incurred as of the Effective Date (latest signature date below) and no obligations have been incurred prior to the Effective Date. 2. may be incurred as of , 20 , a date LATER than the Effective Date below and no obligations have been incurred prior to the Effective Date. 3. were incurred as of , 20 , a date PRIOR to the Effective Date below, and the parties agree that payments for any obligations incurred prior to the Effective Date are authorized to be made either as settlement payments or as authorized reimbursement payments, and that the details and circumstances of all obligations under this Contract are attached and incorporated into this Contract. Acceptance of payments forever releases the Commonwealth from further claims related to these obligations. CONTRACT END DATE Contract performance shall terminate as of September 30, 2028, with no new obligations being incurred after this date unless the Contract is properly amended, provided that the terms of this Contract and performance expectations and obligations shall survive its termination for the purpose of resolving any claim or dispute, for completing any negotiated terms and warranties, to allow any close out or transition performance, reporting, invoicing or final payments, or during any lapse between amendments. CERTIFICATIONS Notwithstanding verbal or other representations by the parties, the “Effective Date” of this Contract or Amendment shall be the latest date that this Contract or Amendment has been executed by an authorized signatory of the Contractor, the Department, or a later Contract or Amendment Start Date specified above, subject to any required approvals. The Contractor certifies that they have accessed and reviewed all documents incorporated by reference as electronically published and the Contractor makes all certifications required under the Standard Contract Form Instructions and Contractor Certifications under the pains and penalties of perjury, and further agrees to provide any required documentation upon request to support compliance, and agrees that all terms governing performance of this Contract and doing business in Massachusetts are attached or incorporated by reference herein according to the following hierarchy of document precedence, the applicable Commonwealth Terms and Conditions, this Standard Contract Form, the Standard Contract Form Instructions and Contractor Certifications, the Request for Response (RFR) or other solicitation, the Contractor’s Response (excluding any language stricken by a Department as unacceptable, and additional negotiated terms, provided that additional negotiated terms will take precedence over the relevant terms in the RFR and the Contractor’s Response only if made using the process outlined in 801 CMR 21.07, incorporated herein, provided that any amended RFR or Response terms result in best value, lower costs, or a more cost effective Contract. AUTHORIZING SIGNATURE FOR THE CONTRACTOR AUTHORIZING SIGNATURE FOR THE DEPARTMENT Signature and date must be captured at time of signature. Signature and date must be captured at time of signature. Signature Date Signature Date Print Name Print Title Print Name Print Title Jennifer Grigoraitis Mayor Page 2 of 2 Updated 2/23/2026 Section II – Background BACKGROUND 1. The DOER has selected the Grantee to receive Green Communities grant funds for projects described in the Grantee’s response to the PON. 2. The DOER approves the expenditure of funds as described in Attachment D (Budget) for the work planned and described in Attachment C (Scope of Grant Award). 3. The Grantee agrees to complete the projects described in the Scope of Grant Award (collectively referred to as “the Project”). This agreement (Agreement) incorporates and makes part hereof certain attachments and forms which have been provided and accepted by the parties as part to this Agreement. Copies of such agreed upon attachments and forms are attached hereto set forth in their entirety and made part of this Agreement by reference: THE COMMONWEALTH STANDARD CONTRACT FORM BACKGROUND ATTACHMENT A: GREEN COMMUNITIES COMPETITIVE GRANT APPLICATION MATERIALS ATTACHMENT B: GRANTEE RESPONSE ATTACHMENT C: SCOPE OF GRANT AWARD ATTACHMENT D: BUDGET THE COMMONWEALTH OF MASSACHUSETTS STANDARD CONTRACT ATTACHMENTS 1. COMMONWEALTH TERMS AND CONDITIONS 2. GRANTEE AUTHORIZED SIGNATORY LISTING 3. W-9 FORM 4. EFT PON-ENE-2026-001 – Green Communities Competitive Grant Program Page | 1 Attachments A & B – Grantee Response ATTACHMENT A – Green Communities Competitive Grant Application Materials The Program Opportunity Notice (PON) was provided to the municipality via Commbuys, the Commonwealth’s procurement website. DOER PON-ENE-2026-001 Green Communities Competitive Grant Program Opportunity Notice Bid # BD-26-1041-ENE01-ENE01-120677 ATTACHMENT B – Grantee Response (All documents listed below are available to DOER fiscal staff at: https://massdoer.imeetcentral.com/greencommunities/dbapp=7ary4jojv3xnh83ficwf09s252274943&ac=v&view=12 66925 1. spring 2026 (grant table).xlsx 2. certificate of application.pdf 3. spring round competitive grant final (worksheet).docx 4. community outreach ariha resume 2026 ass energize.pdf 5. community outreach first realty letter of support.pdf 6. community outreach proposed budget.pdf 7. community outreach resume 0426 lori timmermann.pdf 8. community outreach sample mass energize melrose mou signed 02082022.pdf 9. middle school bms audit and training manual.pdf 10. ms bms phase 2 electric offer letter 16123812.pdf 11. ms bms phase 2 gas offer letter 16131734.pdf 12. heat pump outreach results jan 2024 - april 2026.docx PON-ENE-2026-001 – Green Communities Competitive Grant Program Page | 2 Attachment C – Scope of Grant Award ATTACHMENT C – SCOPE OF GRANT AWARD COMMONWEALTH OF MASSACHUSETTS SCOPE OF GRANT AWARD AGREEMENT By and Between Department of Energy Resources and City of Melrose SCOPE OF GRANT AWARD 1. Overview The purpose of this contract is to award a grant to the City of Melrose (Grantee) for a maximum obligation amount not to exceed One Hundred Twenty Two Thousand Eighty One Dollars and No Cents ($122,081.00) to fund energy conservation measures, Building Management System, phase 2 and community outreach, in municipal facilities including Middle School, as more particularly described in Attachment B (Project). In connection with the above referenced grant, the Grantee requested One Hundred Twenty Two Thousand Eighty One Dollars and No Cents ($122,081.00) in public funding out of Three Hundred Nine Thousand Five Hundred Dollars and No Cents ($309,500.00) in total project costs for energy conservation measures listed in attachment B. The energy conservation measures funded are Building Management System, phase 2 and community outreach. The Grantee is responsible for informing the Department of Energy Resources (DOER) of all eligible expenses and Project deliverables as compared to the original proposal as set forth in Attachment B. Note that no changes in Project scope can occur or proceed without the prior written authorization from the DOER. 2. Contingencies The Grantee shall provide to the DOER’s satisfaction, the required information as stated below as applicable to the Project(s), as soon as the information becomes available. 1. Documentation that the municipality has met, teleconferenced, or had an email exchange with its gas and/or electric public utility representatives regarding the availability of utility incentives for any eligible energy conservation or efficiency measures. 2. Documentation of having applied for all gas and electric rebates provided for eligible energy conservation or efficiency measures. The Grantee is required to have documentation from utilities regarding rebates before selection and installation of products. 3. Procurement All procurement contracts and subcontracts entered into by public agencies and governmental bodies shall be governed by and in accordance with Massachusetts General Laws. Where applicable, such procurements, contracts and subcontracts shall be governed by the all provisions of either M.G.L. c.25A, § 11C or §11I, M.G.L. c.30B, or M.G.L c.149. All designer selection for building projects shall be governed by M.G.L. c.7, §§38A1/2 - O. 4. Program Schedule The following are milestones to ensure timely completion of the Project(s). If the Grantee is unable to meet these milestones Grantee shall promptly contact the DOER. PON-ENE-2026-001 – Green Communities Competitive Grant Program Page | 3 Attachment C – Scope of Grant Award (1) Complete construction of the Project(s) – August 1, 2028 (2) End of grant period – September 30, 2028 5. Disbursement of Funds Initial Disbursement: Twenty-five percent (25%) of the award in the amount of Thirty Thousand Five Hundred Twenty Dollars and Twenty Five Cents ($30,520.25) will be disbursed by the DOER subsequent to the execution of this grant agreement and upon the DOER’s agreement that contingency number one as stated under Section Two Contingencies of this Scope of Grant Award has been fully satisfied. Second Disbursement: Fifty percent (50%) of the award in the amount of Sixty One Thousand Forty Dollars and Fifty Cents ($61,040.50), shall be disbursed upon verification by the DOER that twenty-five percent (25%) of the grant funds have been expended and that contingency number two as stated in Section Two Contingencies of this Scope of Grant Award has been fully satisfied and that all reporting requirements have been met. Reporting requirements will include submittal by the Grantee to the DOER of detailed dated invoices of Grantee’s costs incurred to date. Final Disbursement: Twenty-five percent (25%) of the award in the amount of Thirty Thousand Five Hundred Twenty Dollars and Twenty Five Cents ($30,520.25) shall be disbursed after a site visit by the DOER, a review of the detailed invoices of the Project(s) and any other requested documentation and verification by the DOER that the Project(s) are complete, that one hundred percent (100%) of grant funds have been expended, evidence of approved utility incentives have been provided, and that all reporting requirements and requests by the DOER have been met, including submittal and approval of the Final Report. Funds shall not be used for the reimbursement of any work related to this Project(s) performed before the contract Effective Date. 6. Grantee Warrants to Keep Facility Open For Project(s) involving services or construction at facility(s) owned by or under the control of the Grantee, the Grantee hereby warrants and certifies that the facility (s) for which grant funds are designated will remain open and in service for at least five (5) years following completion of proposed project(s). 7. Separate Accounts The Grantee shall at all times conduct its business and affairs in such a manner that any and all ledger accounts and records pertaining to the receipt and expenditure of the DOER funds under this Agreement shall be kept separate and distinct from all ledger accounts and records of the Grantee relative to any other enterprise which the Grantee has engaged in, developed, or administered. 8. Unused Funds Any funds undisbursed or uncommitted by the Grantee after September 30, 2028, shall be promptly returned to the DOER within sixty (60) days. 9. Administrative Costs Grantee’s administrative costs shall not exceed ten percent (10%) of the maximum obligation contract amount of One Hundred Twenty Two Thousand Eighty One Dollars and No Cents ($122,081.00). 10. Publicity The municipality will coordinate with the DOER on all publicity regarding this Project(s). PON-ENE-2026-001 – Green Communities Competitive Grant Program Page | 4 Attachment C – Scope of Grant Award 11. Reporting and Other Required Documentation A. Should Grantee engage a third party to manage administrative functions of the program and rely on the internal controls of that third party, the third party shall provide the results of an internal controls audit annually according to the provisions Statements of Auditing Standards No. 70 to the DOER and Grantee. B. Grantee shall have a program to combat fraud, waste and abuse of funds and shall incorporate into its program guidance provided by the Office of the State Comptroller. C. Quarterly reports: The Grantee shall be required to file progress and financial reports once every quarter, unless specifically exempted in writing by the DOER. Quarterly reports are due by 5PM four (4) days after the completion of each of the following quarters: a. July 1 – Sept 30 b. Oct 1 – Dec 30 c. Jan 1 – Mar 30 d. Apr 1 – June 30 Quarterly reports shall include: a. The progress and status of activities performed in relation to the Scope of Grant Award including an explanation of any delays or obstacles encountered in meeting the performance schedule as well as a description of efforts taken to resolve delays; and b. The actual costs incurred to date by the Project, breaking down all costs in such manner as the DOER may prescribe. D. Final report: The final report shall be submitted within two (2) months after completion of the final project receiving funding, and shall include a summary of the projects completed, including project locations and capacity. All quarterly and final reports above shall be submitted to: Green Communities Grants Email GC-Grants@mass.gov NOTE: If the services funded by this Agreement are solicited pursuant to M.G.L. Ch. 25A § 11C or § 11I, then the Grantee shall also comply with the monitoring and reporting requirements set forth in the DOER’s regulations at 225 C.M.R. 10.00, 19.00 or other applicable regulations. For solar PV systems, registration with and reporting to the Massachusetts Clean Energy Center Production Tracking System (PTS) is required. E. Ownership of Reports and Other Required Documentation: The deliverables shall be owned by the Commonwealth of Massachusetts and treated as public documents. Following the completion of the contract both the Commonwealth of Massachusetts and the Grantee retain the right to make further use of the deliverables. PON-ENE-2026-001 – Green Communities Competitive Grant Program Page | 5 Attachment D – Budget VI. ATTACHMENT D - BUDGET Check one: X Initial Budget Budget/Account Amendment. Maximum Obligation before this Amendment: PRIOR MOSAIC DOCUMENT ID: (for reference - if applicable) CURRENT DOC ID: . [See Instructions for Additional Guidance on completion. Insert as many additional lines as necessary.] A B C D E F G H I Budget Account Object Activity / Initial Indicate Amendment Enter “YES” if New Amount Fiscal Class Function Amount / or Add or Amount Amount is a After Year Codes Amount Prior Reduce prior FY Amendment to +/- budget Amendment reduction or a current FY “Carry-in” authorization for Federal Funds FY27 2000-0113 P01 GNCO-COMP $122,079.00 FY28 2000-0113 P01 GNCO-COMP $ 1.00 FY29 2000-0113 P01 GNCO-COMP $ 1.00 FY30 2000-0113 P01 GNCO-COMP FY31 2000-0113 P01 GNCO-COMP FISCAL YEAR SUBTOTALS AND TOTAL MAXIMUM OBLIGATION FOR DURATION OF CONTRACT FISCAL YEAR: 2027 SUBTOTAL (or New Subtotal if Fiscal Year Subtotal being amended) $122,079.00 FISCAL YEAR: 2028 SUBTOTAL (or New Subtotal if Fiscal Year Subtotal being amended) $ 1.00 FISCAL YEAR: 2029 SUBTOTAL (or New Subtotal if Fiscal Year Subtotal being amended) $ 1.00 FISCAL YEAR: 2030 SUBTOTAL (or New Subtotal if Fiscal Year Subtotal being amended) FISCAL YEAR: 2031 SUBTOTAL (or New Subtotal if Fiscal Year Subtotal being amended) TOTAL MAXIMUM OBLIGATION FOR DURATION OF CONTRACT $122,081.00 PON-ENE-2026-001 – Green Communities Competitive Grant Program Page | 6 Attachment D – Budget VII. COMMONWEALTH OF MASSACHUSETTS STANDARD CONTRACT ATTACHMENTS (ENCLOSED) 1. COMMONWEALTH TERMS AND CONDITIONS 2. GRANTEE AUTHORIZED SIGNATORY LISTING 3. W-9 FORM 4. EFT PON-ENE-2026-001 – Green Communities Competitive Grant Program Page | 7 CITY OF MELROSE HEALTH DEPARTMENT Board of Health Health Director City Hall, 562 Main Street Frank Brincheiro, MD Anthony Chui, MPH Melrose, Massachusetts 02176 Lillian Kelly R.N. Telephone - (781)979-4130 Carol Ann Licitra, L.M.H.C. health@cityofmelrose.org To: Melrose City Council From: Anthony Chui, Director of Health and Human Services Date: August 5, 2026 Subject: Approval of MA Gaming Commission Municipal Block Grant Award Dear Honorable City Council, We are pleased to have been awarded $51,300 from Massachusetts Gaming Commission's FY2027 Community Mitigation Fund program. This will be used to mitigate community impacts associated with the operation of Encore Boston Harbor while strengthening economic opportunity, public safety, public health, and quality of life for Melrose residents. The Mayor’s Office will be able to bring back its popular downtown Pop-Up Holiday Market in the Melrose Family YMCA courtyard. Building on the success of the City's Project Pop-Up initiative, the seasonal market will provide affordable retail space and business support for emerging entrepreneurs, artists, and makers, with a focus on local, BIPOC, and women-owned businesses. By lowering barriers to entry and increasing exposure during the busy holiday shopping season, the program will continue to expand economic opportunities for small businesses and strengthen downtown vitality. The Police Department will be able to provide Incident Command System (ICS) training for patrol supervisors and command staff. As a regional partner that may be called upon to assist during a critical incident involving Encore Boston Harbor, ensuring officers are trained in standardized emergency response protocols will enhance coordination with law enforcement, fire, EMS, and other public safety agencies during large-scale emergencies. Health and Human Services and Recreation will be able to expand its gambling harm prevention efforts through enhanced youth screening, messaging campaigns for youth and parents, and regional public health collaboration. Working with Melrose Public Schools and community partners, the project will strengthen early intervention, increase awareness of gambling-related risks, and improve access to behavioral health and financial support resources for vulnerable populations. The Council on Aging/Milano Center will be expanding its arts, cultural, and entertainment programming for older adults. While casino trips remain a popular activity for many seniors, this funding will provide additional non-gambling recreational opportunities through performances by local musicians, artists, and entertainers. The initiative will support local arts while offering engaging and affordable alternatives that promote social connection and healthy aging. Together, these projects will help the City address the local impacts of expanded gaming by supporting small businesses, improving emergency preparedness, preventing gambling-related harm, and enhancing recreational opportunities for older adults. Sincerely, Anthony Chui Regional Health and Human Services Director achui@cityofmelrose.org (781) 979-4130 July 21, 2026 Via E-Mail Anthony Chui City of Melrose 562 Main Street, Melrose, MA 02176 RE: FY 2027 Community Mitigation Grant Award- Melrose Dear Anthony Chui: Congratulations! I am pleased to inform you that the Mass Gaming Commission voted on June 18, 2026, to award Melrose’s proposal to receive Community Mitigation Funds for this fiscal year. The purpose of this grant is to support communities and governmental entities by offsetting the impact costs related to the construction and operation of gaming facilities. After reviewing your application, we are confident that your grant-funded work will help make a difference. Please see below for immediate info about your grant: APPLICANT: Melrose GRANT YEAR: FY 2027 MOSAIC ID: 2027MelroseBlockGrnt TOTAL AWARD: $51,300 EXPIRATION DATE: June 30, 2028 Enclosed with this letter are the MGC Grant and the State Contract. Additionally, Addendum A - Scope of Work and Terms and Conditions provides details regarding allowed expenditures. Please review all documents closely for more details on your grant such as special conditions and reporting requirements. You may find all necessary forms (ex. quarterly reports, close out, and more) on our website at https://massgaming.com/about/community-mitigation-fund/forms/. Should you have any questions, please reach out to the CMF team at mgccommunitymitigationfund@massgaming.gov for further clarification. Melrose’s Grant and Contract must be signed by a person authorized to sign on behalf of the community and returned to this office as soon as possible. No expenditure can be made until they are fully received by MGC. We look forward to working closely with you to ensure the successful completion of your grant- funded work and wish you the very best wishes for your continued success. Sincerely, Derek Lennon, Chief Financial and Accounting Officer COMMONWEALTH OF MASSACHUSETTS | STANDARD CONTRACT FORM This form is jointly issued and published by the Office of the Comptroller, the Executive Office for Administration and Finance, and the Operational Services Division as the default contract for all Commonwealth Departments when another form is not prescribed by regulation or policy. The Commonwealth deems void any changes made on or by attachment (in the form of addendum, engagement letters, contract forms or invoice terms) to the terms in this published form or to the Standard Contract Form Instructions and Contractor Certifications, the Commonwealth Terms and Conditions, the Commonwealth Terms and Conditions for Human and Social Services, or the Commonwealth IT Terms and Conditions which are incorporated by reference herein. Additional non-conflicting terms may be added by Attachment. Contractors are required to access forms at macomptroller.org/forms or mass.gov/lists/osd-forms. CONTRACTOR INFORMATION COMMONWEALTH INFORMATION Contractor Legal Name Department Mosaic Department Code CITY OF MELROSE MASSACHUSETTS GAMING COMMISSION MGC d/b/a Contract Manager Name MELROSE MARY THURLOW Legal Address Business Mailing Address As entered on Form W-9 or Form W-4 562 MAIN ST, MELROSE, MA 02176 101 FEDERAL ST, BOSTON, MA 02110 Contract Manager Name Billing Address If Different ANTHONY CHUI Phone Fax Phone Fax (781) 979 - 4133 (617) 979 - 8420 Email Email ACHUI@CITYOFMELROSE.ORG MARY.THURLOW@MASSGAMING.GOV Vendor Code Mosaic Transaction ID(s) 6000192115 VC 2027MELROSEBLOCKGRNT Vendor Code Address ID RFR/Procurement or Other ID Number e.g. “AD001”. AD 001 BD-26-1068-1068C-1068L-121911 Note: The Address ID must be set up for Electronic Funds Transfer (EFT) payments. NEW CONTRACT CONTRACT AMENDMENT Procurement or Exception Type (Check one option only) Current Contract End Date Amendment Amount PRIOR to Amendment Or Enter “No Change” Statewide Contract (OSD or an OSD-designated department.) Amendment Type Collective Purchase Check one option only. Attach details of amendment changes. (Attach OSD approval, scope, and budget.) Amendment to Date, Scope, or Budget Department Procurement - Includes all Grants 815 CMR 2.00. (Attach updated scope and budget.) ✔ (Attach Solicitation Notice or RFR, and Response or other procurement supporting Interim Contract with Current Contractor documentation.) (Attach justification for Interim Contract and updated scope/budget.) Emergency Contract Contract Employee (Attach justification for emergency, scope, and budget.) (Attach any updates to scope or budget.) Contract Employee Other Procurement Exception (Attach Employee Status Form, scope, and budget.) (Attach authorizing language/justification and updated scope/budget.) Interim Contract with new Contractor (Attach justification for Interim Contract and updated scope/budget.) Other Procurement Exception (Attach authorizing language, legislation with specific exemption or earmark, and exception justification, scope, and budget.) TERMS AND CONDITIONS The Standard Contract Form Instructions and Contractor Certifications and the following document are incorporated by reference into this Contract and are legally binding. Check ONE option: Commonwealth Terms and Conditions Commonwealth Terms and Conditions for Human and Social Services Commonwealth IT Terms and Conditions COMPENSATION Check ONE option. The Department certifies that payments for authorized performance accepted in accordance with the terms of this Contract will be supported in the state accounting system by sufficient appropriations or other non-appropriated funds, subject to intercept for Commonwealth owed debts under 815 CMR 9.00. Rate Contract (No Maximum Obligation). (Attach details of all rates, units, calculations, conditions or terms and any changes if rates or terms are being amended.) Maximum Obligation Contract. Total maximum obligation for total duration of this contract (or new total if contract is being amended): $51,300 Mosaic Transaction ID(s) 2027MELROSEBLOCKGRNT PROMPT PAYMENT DISCOUNTS (PPD) Page 1 of 2 Updated 02/23/2026 Commonwealth payments are issued through Electronic Funds Transfer (EFT) 45 days from invoice receipt. See Prompt Pay Discounts Policy. Contractors requesting accelerated payments must identify a PPD as follows: Payment issued within: 10 days % PPD. 15 days % PPD. 20 days % PPD. 30 days % PPD. If PPD percentages are left blank, identify reason: Statutory/legal Ready Payments (M.G.L. c. 29, § 23A) ✔ Agree to standard 45-day cycle Only initial payment BRIEF DESCRIPTION OF CONTRACT PERFORMANCE or REASON FOR AMENDMENT Enter the Contract title, purpose, fiscal year(s) and a detailed description of the scope of performance or what is being amended for a Contract Amendment. Attach all supporting documentation and justifications. COMMUNITY MITIGATION FUND GRANT FY27 - THIS CONTRACT IS INTENDED TO FUND THE PROJECTS OUTLINED BELOW AS APPROVED BY THE MASSACHUSETTS GAMING COMMISSION ON 6/18/2026. A COMPLETE SCOPE OF WORK FOR THESE PROJECTS CAN BE FOUND ATTACHED. SUPPLIER DIVERSITY PROGRAM (SDP) PLAN Does the Supplier Diversity Program apply? YES If YES, the Contractor’s annual SDP commitment for this Contract is NO If NO, and the department is an Executive Department, enter the appropriate exemption: ANTICIPATED START DATE (Complete ONE option only.) The Department and Contractor certify for this Contract, or Contract Amendment, that Contract obligations: 1. may be incurred as of the Effective Date (latest signature date below) and no obligations have been incurred prior to the Effective Date. 2. may be incurred as of , 20 , a date LATER than the Effective Date below and no obligations have been incurred prior to the Effective Date. 3. were incurred as of , 20 , a date PRIOR to the Effective Date below, and the parties agree that payments for any obligations incurred prior to the Effective Date are authorized to be made either as settlement payments or as authorized reimbursement payments, and that the details and circumstances of all obligations under this Contract are attached and incorporated into this Contract. Acceptance of payments forever releases the Commonwealth from further claims related to these obligations. CONTRACT END DATE Contract performance shall terminate as of JUNE 30 , 20 28 , with no new obligations being incurred after this date unless the Contract is properly amended, provided that the terms of this Contract and performance expectations and obligations shall survive its termination for the purpose of resolving any claim or dispute, for completing any negotiated terms and warranties, to allow any close out or transition performance, reporting, invoicing or final payments, or during any lapse between amendments. CERTIFICATIONS Notwithstanding verbal or other representations by the parties, the “Effective Date” of this Contract or Amendment shall be the latest date that this Contract or Amendment has been executed by an authorized signatory of the Contractor, the Department, or a later Contract or Amendment Start Date specified above, subject to any required approvals. The Contractor certifies that they have accessed and reviewed all documents incorporated by reference as electronically published and the Contractor makes all certifications required under the Standard Contract Form Instructions and Contractor Certifications under the pains and penalties of perjury, and further agrees to provide any required documentation upon request to support compliance, and agrees that all terms governing performance of this Contract and doing business in Massachusetts are attached or incorporated by reference herein according to the following hierarchy of document precedence, the applicable Commonwealth Terms and Conditions, this Standard Contract Form, the Standard Contract Form Instructions and Contractor Certifications, the Request for Response (RFR) or other solicitation, the Contractor’s Response (excluding any language stricken by a Department as unacceptable, and additional negotiated terms, provided that additional negotiated terms will take precedence over the relevant terms in the RFR and the Contractor’s Response only if made using the process outlined in 801 CMR 21.07, incorporated herein, provided that any amended RFR or Response terms result in best value, lower costs, or a more cost effective Contract. AUTHORIZING SIGNATURE FOR THE CONTRACTOR AUTHORIZING SIGNATURE FOR THE DEPARTMENT Signature and date must be captured at time of signature. Signature and date must be captured at time of signature. Signature Date Signature Date Print Name Print Title Print Name Print Title DEREK LENNON CFAO Page 2 of 2 Updated 02/23/2026 ADDENDUM A- SCOPE OF WORK Grantee: Melrose DOC ID: 2027MelroseBlockGrnt Grant Year: 2027 Award Amount: $51,300 Approved by Commission on: 06/18/2026 Special Conditions: Project Name Project Description Timeline QTY Amount Consulting/Management Pop Up Melrose Fee/Project: Pop-Up October ‘26 – 1 $12,500 Continuity Planning December ‘26 Mobile unit rental, Pop Up Melrose buildout, design + delivery October ‘26 – 1 $5,500 fee December ‘26 The Retail Playground 1- Pop Up Melrose Year Membership for up to October 2026 1 $1,500 10 brands October ‘26 – Pop Up Melrose Signage/Decor December ‘26 1 $3,000 Marketing, Event + October ‘26 – Pop Up Melrose Influencer Support December ‘26 1 $2,500 Screening tool integration Gambling Harm Reduction & staff training & FY27 1 $6,300 consultant to organize Youth Action Team Gambling Harm Reduction stipends & co-design FY27 1 $5,000 activities Gambling Harm Reduction Peer-led outreach events FY27 1 $1,500 Regional health Gambling Harm Reduction department lunch and FY27 1 $500 learn ICS (Incident Command Emergency response System) Training coordination training N/A 9 $10,900.00 Senior alternative Council on Aging Community entertainment Every month 6 $2,100.00 Outreach programming in FY27 Updated 12/04/2024 DOC ID: 2027MelroseBlockGrnt BD-26-1068-1068C-1068L-121911 By and between the Massachusetts Gaming Commission and The City of Melrose, Massachusetts This Fiscal Year (FY) 2027 Grant (the “Grant”) is entered into by and between the Massachusetts Gaming Commission (“Commission”), and the City of Melrose, Massachusetts (“Grantee”) (hereinafter “the Parties”) for an award in the amount of $51,300 in accordance with M.G.L. c. 23K, §61 and the FY 2027 Community Mitigation Fund Guidelines. This Grant Agreement expires on June 30, 2028. RECITALS The following recitals are an integral part of this Grant Agreement: 1. The Grantee has qualified to apply for funding under M.G.L. c. 23K, §61 and the Grantee has submitted an Application to the Commission in accordance with M.G.L. c. 23K, §61 requesting disbursements to Grantee from the Community Mitigation Fund; and 2. The Commission has determined that the Grantee is eligible for the receipt of a Grant under the Community Mitigation Fund. The Grantee has agreed to accept the funds subject to all terms and conditions of this Grant. 3. The purpose of this Grant is to establish the specific scope, budget, and conditions for Grantee to provide to the Commission as part of this Grant; and 4. In consideration of the promises and the mutual covenants contained in this Grant, the receipt and legal sufficiency of which are hereby acknowledged, the Commission and the Grantee, intending to be legally bound, hereby agree as follows: DEFINITIONS Application: Shall mean the documents submitted in response to the Request for Response BID Number: BD-26-1068-1068C-1068L-121911 by the Grantee and, if applicable, the Response to the Request for Supplemental Information (RRSI) as approved by the Commission on 06/18/2026. Effective Date: The Effective Date of this Grant or any amendment hereto is the date on which this Grant or an amendment is fully executed by all parties. SECTION 1 THE GRANT As of the Effective Date and subject to the satisfaction of or compliance with, as reasonably determined by the Commission: (a) all of the terms and conditions of this Grant, (b) the applicable provisions of M.G.L. c. 23K, Chapter 194 of the Acts of 2011, and 205 CMR, and (c) any other rule, regulation, policy, guideline, approval, or directive of the Commission, the Commission hereby approves the following Grant: an amount that shall under no circumstances exceed fifty-one thousand three hundred dollars ($51,300).The Parties hereby acknowledge and agree that the amount set forth in this section, as determined by the Commission in its sole discretion, is the maximum amount of funding that the Grantee may receive from the Commission under this specific Grant. This Grant is also subject to all the terms and conditions in the Commonwealth of Massachusetts – Standard Contract Form and Commonwealth Terms and 1 DOC ID: 2027MelroseBlockGrnt Conditions as issued by the Massachusetts Executive Office for Administration and Finance or the Interdepartmental Service Agreement, as applicable. SECTION 2 COVENANTS, REPRESENTATIONS, AND WARRANTIES The Grantee covenants and agrees that in exchange for this Grant, the Grantee shall and shall cause its employees, officials, agents, and representatives to perform and comply with the following covenants, and otherwise represents and warrants as follows: 2.1 The Grantee was awarded this Grant based on representations in its Grant Application and its RRSI regarding the Grant’s intended purpose or use. 2.2 The Grantee hereby acknowledges and agrees that neither the Grantee nor any of its employees, officials, agents, or representatives has submitted nor shall submit any false or intentionally misleading information or documentation to the Commission in connection with this Grant, including the Application and RRSI, as applicable, and further acknowledges and agrees that the submission of any such information or documentation shall be a material breach of this Grant and may be cause for the Commission to revoke any and all payments otherwise due to the Grantee, to recoup any previous payments made to the Grantee, and/or to make the Grantee ineligible for any further funding from the Commission. The Grantee hereby further agrees that it shall have a continuing obligation to update and notify the Commission in writing when it knows or has any reason to know that any information or documentation submitted to the Commission contains false, misleading or incorrect information. 2.3 The Grantee certifies that the funds from this Grant will be used solely for the purposes outlined in SECTION 3 SCOPE OF GRANT. 2.4 The Grantee hereby agrees that it shall use its best efforts and resources to diligently satisfy and complete each of the terms and conditions of this Grant and the purposes for which the funding is being provided, as set forth in SECTION 3 SCOPE OF GRANT. 2.5 The Grantee hereby acknowledges and agrees that all expenditures of Grant funds shall be subject to review and audit by the Commission. 2.6 The Grantee hereby acknowledges and agrees that the scope of any activities prepared pursuant to this Grant shall be approved by the Commission's staff prior to the commencement of such actions. 2.7 The Grantee shall provide the Commission with all studies, reports or other documents prepared as part of this Grant. Copies of any studies, reports, or other documents prepared by the Grantee by its agents, associates, consultants, employees, partners, or servants insofar as they relate to this Grant shall be forwarded to the Commission. 2.8 The Grantee certifies that all goods and services procured in furtherance of this Grant, as described in SECTION 3 SCOPE OF GRANT, will be procured in accordance with all applicable federal, state and municipal laws, with written contracts, subject to the approval of the Commission’s staff. 2.9 The funding is solely intended for use towards the execution of the items delineated in SECTION 3 SCOPE OF GRANT as approved by the Commission. The exact dollar figure of the Grant may be determined after projects bids have been received and final costs are allocated. 2 DOC ID: 2027MelroseBlockGrnt 2.10 During the term of the Grant and for six years from the date of transmission of the final expenditure report, the Grantee agrees to maintain, intact and readily accessible, all communications, data, documents, reports, records, receipts, contracts, and supporting materials relating to the Project. 2.11 The Grantee shall furnish to the Commission such further affidavits, certificates, opinions of counsel, surveys and other documents and instruments as may be required by the Commission to ensure that the terms of this Grant are being observed and performed in all respects. 2.12 The Grantee shall and shall cause its employees to comply with all provisions of this Grant, and all provisions of law that are applicable to the Grant; the Grantee shall take all action necessary to fulfill its obligations under this Grant and under all other agreements related to the Grant that have been referenced herein or otherwise approved by the Commission. 2.13 With respect to all actions taken in relation to the Grant, the Grantee and all of its officers, agents and employees shall observe and obey, and shall include language in all of its contracts with the contractors and vendors requiring them to observe and obey, all federal, state and local laws, regulations, ordinances, codes, statutes, orders and directives and any other applicable provisions of law. 2.14 The Grantee hereby acknowledges and agrees that the terms set forth in the Grant are intended solely to govern the disbursement of funds in accordance with M.G.L. c. 23K, §61. Nothing herein shall be construed as advice to, nor create a duty to provide advice to, the Grantee regarding legal or contractual requirements or best practices. Further, nothing in this Grant shall be construed as creating a duty or obligation on the part of the Commission to oversee or monitor the performance of any contractor, vendor, or other project participants. 2.15 The Grantee has read and fully understands the provisions of the Massachusetts Conflict of Interest law, M.G.L. c. 268A, and has implemented policies and procedures to ensure that all employees, agents, consultants, and representatives working on or for any project for which Grant funds will be used are in compliance with M.G.L. c. 268A to the extent that it is applicable. 2.16 The Grantee has implemented policies and procedures to prevent and eliminate fraud, waste, and abuse of public funds in connection with the expenditure of the funds from this Grant. 2.17 The Grantee represents that the acceptance of funding in accordance with the terms of this Grant does not and will not conflict with or result in the violation of any charter, by-law, ordinance, order, rule, regulation, statute or any other applicable provision of law or any order, rule, regulation or judgment of any court or other agency of government. 2.18 The Grantee represents that it has duly obtained all necessary votes, resolutions, appropriations, and local approvals for the actions set forth in SECTION 3 SCOPE OF GRANT and has taken all actions necessary or required by law to enable it to execute this Grant and to perform its obligations hereunder. 2.19 The Grantee represents that all meetings of all public bodies related to this Grant which relate in any way to the expenditure of funds from this Grant have been conducted, and shall be conducted, in compliance with the provisions of M.G.L. c. 30A, §§18–25, 940 CMR 29.00 et seq., and all other applicable law. 3 DOC ID: 2027MelroseBlockGrnt 2.20 (if applicable) For Construction Projects: The Grantee shall provide Commission representatives with access to the Project site whenever Project work is in preparation or progress and shall provide such representatives with proper facilities for site access and inspection. The Grantee shall also provide the Commission with all executed contract documents related to the Project and plans and specifications prepared in relation to this Grant. The Grant will only fund a portion of construction costs. Grant funds will provide 100% of project costs up to $250,000 and will fund up to 30% of the costs in excess of $250,000 up to a maximum grant of $1.5 million. If a municipality has more than one transportation construction project, the total cost of the combined projects will be used to determine the project subsidy (i.e., only the first $250,000 of the combined projects receives the 100% subsidy). Any grant requests that exceed these funding limits require a waiver from the Commission. Applicants must demonstrate that the project will begin construction no later than June 30, 2026. Applicants may apply for Transportation Construction funds in future years for a project included in an FY 2026 application. However, any FY 2026 transportation construction project may not rely upon contributions from the Community Mitigation Fund in future rounds. SECTION 3 SCOPE OF GRANT Having received and reviewed the Application dated 01/28/2026 and supporting documentation submitted by the Grantee, the Commission hereby finds that the following are necessary and reasonable costs to offset costs related to the construction and operation of a gaming establishment. The Grantee hereby acknowledges and agrees that the scope of the Grant shall be governed by the following requirements: 3.1 The Grantee hereby certifies that the Community Mitigation Grant funds are for the sole and exclusive use by the City of Melrose as approved by the Commission on 06/18/2026. 3.2 The Grantee shall provide the Commission staff with a detailed scope, budget and timeline which shall be approved by the Commission’s staff prior to the execution of the Grant. 3.3 If applicable to this Grant, in the event Grantee encounters or anticipates difficulty in meeting the project schedule, the Grantee must immediately notify the Commission’s Program Manager in writing, and shall provide pertinent details, including the reason(s) for the delay in performance and the date by which Grantee expects to complete performance or delivery. This notification shall be informational in character only and receipt of it shall not be construed as a waiver by the Commission of a project delivery schedule or date, or any rights or remedies provided by this Grant. 3.4 Any substantive deviation from Grantee’s approved Scope of Work or budget, as outlined in the Application and this Grant, during project implementation may require re-evaluation and approval by the Commission. 3.5 If applicable to this Grant Agreement, the Grantee shall identify any other local, state or federal funds, including in-kind services being provided as matching funds for this grant. 4 DOC ID: 2027MelroseBlockGrnt 3.6 Overview of Approved Scope: See Addendum A -SCOPE OF WORK. 3.7 Special Conditions: See Addendum A - SCOPE OF WORK. SECTION 4 DISBURSEMENT OF THE GRANT Subject to the terms and conditions set forth in this Grant, the Commission shall disburse Grant funds in accordance with the following: 4.1 Having completed review of the Application submitted by the Grantee, the Commission has determined that the Grantee is eligible for funding in the amount of $51,300. 4.2 The funding is solely intended for use towards the execution of the items delineated in SECTION 3 SCOPE OF GRANT as approved by the Commission. The exact dollar figure of the Grant may be determined after projects bids have been received and final costs are allocated. 4.3 Eligible Costs. The Grantee agrees that Project costs eligible for grant funding must comply with the following requirements. To be eligible for reimbursement, Project costs must be: a. Consistent with the Project Scope of Work, the Project Budget, and other provisions of the Grant. b. Reasonable for the goods or services purchased. c. Satisfactorily documented with supporting documentation, which is to be submitted with each invoice. d. Treated consistently in accordance with generally accepted accounting principles and procedures for the Grantee. e. Eligible for grant funding as part of the grant program through which the funds were awarded. 4.4 In the event that the Commission detects any irregularity in the expenditure of any Grant funds, it may request reimbursement of those misspent funds or pursue any other remedy available by law. 4.5 The Grantee may submit invoices to the Commission on a quarterly basis with the Quarterly Report Form pursuant to SECTION 5 of this Grant. The Commission shall make payments for eligible amounts to the Grantee as promptly as fiscal procedures permit upon receipt of Grantee’s itemized invoice(s) via the Quarterly Report Form. 4.6 Following approval by the Commission staff as specified in SECTION 3 SCOPE OF GRANT and upon the Commission Staff’s receipt and approval of an accounting of expenditures, and the receipt of either estimates of proposed expenditures of grant monies, a copy of an invoice, or proof of payment, the Commission shall either issue a check or transfer monies to the Grantee. 4.7 The payment schedule may be modified if the current payment procedure conflicts with the Grantee’s accounting practices. Such a request must be made by the Grantee and approved by Commission Staff on a timely basis. 4.8 The Commission shall retain ten percent (10%) of the amounts invoiced until satisfactory completion of work as determined by Commission Staff. Upon a determination by Commission Staff of satisfactory completion of work along with receipt of final invoice and all required documentation from Grantee, the Commission shall pay the ten percent retainage to Grantee. 5 DOC ID: 2027MelroseBlockGrnt 4.9 Acceptance and processing of the Final Payment by the Grantee shall indicate receipt of the Grant funds in full satisfaction of the approved scope. The Grantee shall provide the Commission with a final accounting after the expenditure of the Final Payment. SECTION 5 QUARTERLY REPORTING REQUIREMENTS The Grantee shall submit to the Commission a quarterly update on the expenditure of the Grant funds detailing accomplishments in the quarter, anticipated progress next quarter, pending issues and actions toward resolution, and status of budget and schedule. Said quarterly reports shall be due: November 15th for the period ending September 30th February 15th for the period ending December 31st May 15th for the period ending March 31st. August 15th for the period ending June 30th SECTION 6 AMENDMENTS This Grant may be amended only through a written amendment signed by duly authorized representatives of the Commission and the Grantee. Grantees looking to amend their Grant must submit a written request to amend the Grant to the Commission’s Program Manager. An amendment to the Grant may be made at the Commission’s discretion if the request to amend is consistent with the provisions of this Grant. Grant funds may only be moved between projects within the Grant. Funds may not be moved between previously awarded Grants and this Grant. SECTION 7 FINAL REVIEW, AUDIT AND CLOSE-OUT 7.1 Upon expenditure of all funds distributed under this Grant, the Grantee shall submit a Grant Review Form and a Close-Out Report Form, which shall include an overview of the goals and objectives stated in the grant application; all documents as further described in Section 2.7 of the Grant; and a description of the changes, if any, that were made to the project that differ from the Application. The Close-Out Report Form shall include a summary of key program accomplishments and shall include: a. The Grantee shall submit the Grant Review Form and Close-Out Report Form to the Commission prior to submitting the Request for the Final Payment. b. The Grantee must provide the Commission with a final accounting including the remaining balance of the Final Payment. c. The Grantee must return any funds due to the Commission because of refunds, corrections, or audits. d. The Commission may request any supplemental information it deems necessary to ensure that the funds were expended in accordance with SECTION 3 – SCOPE OF THE GRANT. The Commission may conduct, or cause to be conducted, an audit of the transactions and expenditures made by the Grantee in connection with this Grant. 7.2 In the event that the Commission detects any irregularity in the expenditure of any Grant funds, it may request reimbursement of those misspent funds or pursue any other remedy available by law. 6 DOC ID: 2027MelroseBlockGrnt 7.3 Unused funds must be promptly returned to the Commission upon the completion of the items identified in SECTION 3 SCOPE OF GRANT or the expiration of the grant. In the event of disagreement, the Commission may require the Grantee to return any funds which remain unexpended 60 days after the completion of the grant scope. SECTION 8 INDEMNIFICATION 8.1 To the fullest extent permitted by law, the Grantee shall indemnify, defend, and hold harmless the Commission, commissioners, agents and employees from and against any and all claims, actions, damages, awards, judgments, liabilities, injuries, costs, fees, expenses, or losses, including, without limitation, reasonable attorney’s fees and costs of investigation and litigation whatsoever which may be incurred by or for which liability may be asserted against the Commission, its commissioners, agents or employees arising out of any activities undertaken by, for, or on behalf of the Grantee relative to the expenditure, disbursement, or use of the funds associated with this Grant or any activities, acts or omissions in relation to the Grant including, but not limited to, the performance of any contract or obligation directly or indirectly related to the Grant. This Section shall not be construed to negate or abridge any other obligation of indemnification running to the Commission which would otherwise exist. 8.2 No member or employee of the Commission shall be held personally or contractually liable by or to the Grantee under any provision of this Grant, because of any breach of this Grant, or because of its execution or attempted execution. SECTION 9 CERTIFICATIONS FILINGS AND SUBMISSIONS All certifications, filings, and submissions to the Commission in furtherance of this Grant shall be made by a duly authorized representative of the Grantee. Such representative shall acknowledge that such certification, filing, or submission is true, complete and accurate, to the best of the Grantee’s knowledge. SECTION 10 GOVERNING LAW, VENUE, AMENDMENT AND SEVERABILITY 10.1 This Grant shall be governed by and interpreted in accordance with the laws of the Commonwealth of Massachusetts. In case any provision(s) hereof shall be determined invalid or unenforceable under the applicable law, such provision(s) shall, insofar as possible, be construed or applied in such manner as will permit the enforcement of this Grant; otherwise, this Grant shall be construed as though such provision(s) had never been made a part hereof. 10.2 Any civil action brought against the Commission by the Grantee, or any person or entity claiming through or under it, which arises out of the provisions of this Grant, shall only be brought in the Superior Court for Suffolk County, Massachusetts. The Grantee, for itself and for any person or entity claiming by through or under it, hereby waives any defenses that it may have as to the venue to which it has agreed herein, including, but not limited to, any claim that this venue is improper or that the forum is inconvenient. The Grantee for itself and for any person or entity claiming by, through or under it, hereby waives all rights, if any, to a jury trial in any civil action against the Commission that may arise out of the provisions of this Grant. 10.3 This Grant and any amendments hereto shall be deemed null and void and of no further force or effect unless it is executed by a duly authorized representative of the Commission and a duly authorized representative of the Grantee. The undersigned, who are signing on behalf of the Grantee, hereby warrant and represent that they possess the full legal authority to execute this Grant on behalf of the 7 DOC ID: 2027MelroseBlockGrnt Grantee and to bind the Grantee to its terms and conditions. In the event that the Commission later determines that the undersigned are not duly authorized to execute this Grant and to bind the Grantee, the Commission may, in its sole discretion, take whatever action it deems necessary to terminate this Grant, to suspend or terminate payments to the Grantee and to recoup any funds disbursed to the Grantee. Any rights and remedies available to the Commission under the provisions of this Grant shall be in addition to any other rights and remedies provided by law. SECTION 11 WAIVER OF GRANT TERMS, CONDITIONS, AND OBLIGATIONS 11.1 The terms, conditions, covenants, duties, and obligations contained in this Grant may be waived only by written agreement executed by duly authorized representatives of the Commission and the Grantee. No waiver by either party of any term, condition, covenant, duty or obligation shall be construed as a waiver of any other term, condition, covenant, duty or obligation nor shall a waiver of any breach be deemed to constitute a waiver of any subsequent breach, whether of the same or a different section, subsection, paragraph, clause, phrase, or other provision of this Grant. Forbearance or indulgence in any form or manner by either Party to this Grant shall not be construed as a waiver, nor in any way limit the remedies available to that party. 11.2 The Commission’s payment(s) to the Grantee under this Grant or its review, approval, or acceptance of any actions by the Grantee under this Grant shall not operate as a waiver of any rights or remedies available to the Commission under this Grant or as otherwise provided by law. SECTION 12 TERMINATION 12.1 The Grantee hereby acknowledges and agrees that the Commission may terminate the Grant, in whole or in part, at any time with or without cause, or if it determines in its sole discretion that the Grantee failed to comply with any provision of the Grant. 12.2 The Grantee hereby further acknowledges and agrees that in the event of termination by the Commission, the Commission may revoke any and all remaining payments otherwise due to the Grantee and may recoup any previous payments made to the Grantee. 12.3 In the event of termination by the Commission, the Commission shall provide written notice of termination to the Grantee, which shall state the effective date of said termination as well as the reason(s) for termination. Such written notice shall include whether the Commission intends to recoup previous payments made to the Grantee pursuant to the Grant. SECTION 13 NOTICE 13.1 Any notices required or permitted to be given by either of the Parties hereunder shall be given in writing and shall be delivered to the addressee in one of the following manners: (a) in-hand; (b) by certified mail, postage prepaid, return receipt requested; (c) by a commercial overnight courier that guarantees next day delivery and provides a receipt, or (d) by email and such notices shall be addressed as follows: 8 DOC ID: 2027MelroseBlockGrnt If to the Commission: Massachusetts Gaming Commission 101 Federal Street, 12th Floor. Boston, MA 02110 Attention: Chief of Community Affairs Email: MGCCMF@massgaming.gov If to the Grantee: City of Melrose 562 Main Street Melrose, MA 02176 Attention: Anthony Chui Email: achui@cityofmelrose.org Any notice shall be effective only upon receipt. 13.2 The Grantee must provide the Commission with updated contact information in a timely manner if there are any changes to staff assigned to manage this Grant. [Remainder of page intentionally left blank; signature page to follow.] 9 DOC ID: 2027MelroseBlockGrnt IN WITNESS WHEREOF, the Massachusetts Gaming Commission and the Grantee have caused this Grant Agreement to be executed by their duly authorized representatives on the Effective Date. SIGNATORY AUTHORITY OF GRANTEE MASSACHUSETTS GAMING COMMISSION By: By: (Signature) (Signature) Derek Lennon (Print name) (Print name) CFAO Title: Title: Effective Date (To be filled out by MGC Staff): 10 DOC ID: 2027MelroseBlockGrnt ADDENDUM A- SCOPE OF WORK Grantee: Melrose MMARS ID: 2027MelroseBlockGrnt Grant Year: 2027 Award Amount: $51,300 Approved by Commission on: 06/18/2026 Special Conditions: Project Name Project Description Timeline QTY Amount Consulting/Management Fee/Project: Pop-Up October ‘26 – Pop Up Melrose Continuity Planning December ‘26 1 $12,500 Mobile unit rental, buildout, design + delivery October ‘26 – Pop Up Melrose fee December ‘26 1 $5,500 The Retail Playground 1- Year Membership for up to Pop Up Melrose 10 brands October 2026 1 $1,500 October ‘26 – Pop Up Melrose Signage/Decor December ‘26 1 $3,000 Marketing, Event + October ‘26 – Pop Up Melrose Influencer Support December ‘26 1 $2,500 Screening tool integration & staff training & Gambling Harm Reduction consultant to organize FY27 1 $6,300 Youth Action Team stipends & co-design Gambling Harm Reduction activities FY27 1 $5,000 Gambling Harm Reduction Peer-led outreach events FY27 1 $1,500 Regional health department lunch and Gambling Harm Reduction learn FY27 1 $500 ICS (Incident Command Emergency response System) Training coordination training N/A 9 $10,900.00 Senior alternative Council on Aging Community entertainment Every month Outreach programming in FY27 6 $2,100.00 11 OFFICE OF PLANNING AND CITY OF MELROSE COMMUNITY DEVELOPMENT City Hall, 562 Main Street Melrose, Massachusetts 02176 LORI MASSA, AICP Telephone - (781) 979-4190 Director & City Planner M E M O R A N D U M TO: Mayor Jennifer Grigoraitis Melrose City Council FROM: Lori Massa, Director Ingrid Winkler, Conservation Agent CC: Shannon Phillips, City Solicitor Lauren Grymek, Chief of Staff Sarah MacLellan, Assessor DATE: August 5, 2026 RE: Acceptance of Donated Parcel for Conservation Commission The Office of Planning and Community Development requests that the City Council accept a parcel of land that has been donated to the City for conservation purposes. The parcel is located in the southeastern portion of the City near Dexter Road and Regan’s Way. The parcel ID is H3 0 12-1. The donation was initiated through an application from Szecon Development Inc to the Planning Board for a Slope Protection Special Permit for 59 Dexter Road, lot H3 0 12, in order to construct a single-family dwelling on the lot that has slope protected area. The proposal included creating a 4.8-acre, land-locked lot behind the new single-family house that contains a pond and steep slopes. The Applicant proposed donating the land to the City for conservation purposes. The Conservation Agent at the time when this project was permitted was in support of this proposal and was involved with creating the conditions of approval. The land is contiguous with existing conservation land, which makes it even more of an asset than if it was in isolated parcel. In approving the Special Permit, the Planning Board conditioned that the parcel be donated to the City for preservation in perpetuity to ensure that the donation occurred. The attached deed has been reviewed and approved by the City Solicitor for the donation of land to the City of Melrose for conservation purposes in accordance with MGL Chapter 40, Section 8C, to be held in the care, custody and control of the Conservation Commission. If approved by City Council, the Mayor may sign the Deed and the current owner’s attorney will effect the transfer by recording at the registry. Thank you for your consideration. Attachments: Quitclaim Deed and Conditions for Parcel A on Plan 443 of 2024Melrose, MA 02176 Plan 443 of 2024Melrose, MA 02176 Trustee’s Certificate CITY OF MELROSE HEALTH DEPARTMENT Board of Health Health Director City Hall, 562 Main Street Frank Brincheiro, MD Anthony Chui, MPH Melrose, Massachusetts 02176 Lillian Kelly R.N. Telephone - (781)979-4130 Dawn Jacobs R.N., MPH health@cityofmelrose.org To: Melrose City Council From: Anthony Chui, Health Director Date: August 10, 2026 Subject: Renewal of the Intermunicipal Agreement for Shared Health Department Services I am writing to respectfully request that the City Council authorize renewal of the Intermunicipal Agreement (IMA) that establishes our shared Health Department with the Towns of Stoneham and Wakefield for an additional three-year term. Since its adoption in January 2023, this partnership has demonstrated success. By sharing staff capacity, expertise, and programmatic resources, Melrose, Wakefield, and Stoneham have met all minimum statutory public health requirements while strengthening our ability to respond to environmental health needs, community health trends, and emerging public health challenges. The regional model has also proven to be fiscally responsible, enabling all three communities to leverage grant funding and shared infrastructure more effectively. This includes expanded capacity for health inspections, community wellness initiatives, nursing services, prevention programming, and data analysis, all of which align with state public health goals. In addition to regulatory and fiscal benefits, the partnership has strengthened our response to shared challenges around community health issues such as chronic disease, substance use, mental health concerns, and social determinants of health. Renewing the IMA will allow us to maintain continuity, retain skilled staff, and continue building on the strong framework already in place. I respectfully request the Council’s support in renewing the agreement for another three-year term so that Melrose may continue benefiting from this regional model. Sincerely, Anthony Chui Regional Health and Human Services Director achui@cityofmelrose.org (781) 979-4130 Docusign Envelope ID: 2E9975BB-67C5-84F1-807D-BD6694CD0670Docusign Envelope ID: 2E9975BB-67C5-84F1-807D-BD6694CD0670Docusign Envelope ID: 2E9975BB-67C5-84F1-807D-BD6694CD0670Docusign Envelope ID: 2E9975BB-67C5-84F1-807D-BD6694CD0670Docusign Envelope ID: 2E9975BB-67C5-84F1-807D-BD6694CD0670Docusign Envelope ID: 2E9975BB-67C5-84F1-807D-BD6694CD0670 DEPARTMENT OF PUBLIC WORKS Administration–Engineering–Water–Sewer–Facilities Parks–Forestry–Highway–Sanitation–Cemetery–Fleet CITY OF MELROSE City Yard, 72 Tremont Street Elena Proakis Ellis, P.E., BCEE Director of Public Works Melrose, Massachusetts 02176 Telephone – (781) 665-0142 E-mail: eproakis@cityofmelrose.org MEMORANDUM To: Mayor Jennifer Grigoraitis Melrose City Council From: Elena Proakis Ellis, P.E., Director of Public Works cc: John White, Fire Chief/Emergency Management Director Lauren Grymek, Chief of Staff Jay Coy, Deputy City Engineer Lori Massa, Director of Planning and Community Development Date: August 11, 2026 Re: Natural Hazard Mitigation Plan – Informational Order The Melrose DPW, working with consultants from Weston and Sampson Engineers, has recently completed the public review draft of the City’s updated Natural Hazard Mitigation Plan (NHMP). This plan focuses on the City’s preparedness for a variety of natural disasters. Having a fully adopted plan allows the City to continue to qualify for certain federal grants. As outlined in the attached PowerPoint, which will be presented to the City Council as an informational order on August 17, 2026, the NHMP update is the culmination of a detailed process involving various stakeholders and opportunities for public input. The final step of this outreach effort is the release of this public review draft. The public review draft Natural Hazard Mitigation Plan can be found here, on the City’s website: https://www.cityofmelrose.org/876/Natural-Hazard-Mitigation-Plan Comments may be provided by all interested parties by filling out the comment form available on the website. All comments are due to the City by September 7, 2026. Following the public review period, the City will submit a final draft plan to the Massachusetts Emergency Management Agency (MEMA). Once MEMA’s comments have been addressed, the final plan will be submitted to FEMA for review. Upon approval from FEMA, the report will return to the City Council for adoption. Since no further changes are permitted to the document following FEMA’s review, the opportunity for comment is during this public review period. Based on typical MEMA and FEMA review timelines, we anticipate returning to the Council in late 2026 or early 2027 for adoption of the plan. If you have any questions about this report or prefer to submit comments in an email rather than using the online comment form, please send comments to Jenn Rosa in the DPW Engineering Division at jrosa@cityofmelrose.org. Thank you for your interest in the City’s emergency preparedness. Hazard Mitigation Plan Update 2026 Presentation to City Council August 17, 2026FLOODING Risk of extreme rain and storm events are likely to nearly double in the next 25 years. July 2012 flooding in Melrose. Photo from Patch.com 2HEAT The number of days above 90° is expected to reach 30 days by 2030 and 60 days by 2070. Photo of Melrose by Weston & Sampson 3SEVERE WINTER WEATHER In Winter 2015, the City experienced a record- breaking 108.6 inches of snow. February 2015 snow in Melrose. Photo by Martin Fowler. 4WHAT IS HAZARD VALUE OF HAZARD MITIGATION PLANNING MITIGATION? Reduce impacts from Health & natural hazards through safety plans, projects, and Grant EVERY $1 services. eligibility SPENT ON MITIGATION Equitable Preparedness outcomes planning Building consensus SAVES $6 ON DISASTER RECOVERY 5HMP Chapter 1 Chapter 2 Chapter 3 OVERVIEW Introduction Planning Process Natural Hazard Risks Chapter 5 Chapter 4 Vulnerability Community Assets Assessment Chapter 6 Chapter 7 Chapter 8 Natural Hazard Community Capabilities Plan Maintenance Mitigation Strategies Appendix Chapter 9 Additional Information Adoption 6CH 1: INTRODUCTION & GOALS MITIGATION GOALS Increase education and Align risk reduction with awareness around threats, other state, tribal, or hazards, and vulnerabilities community objectives Build partnerships for Identify risk reduction involving implementation government, approaches that focus organizations, resources on the businesses, and the greatest risks and public vulnerabilities Identify long-term, broadly Communicate priorities to supported strategies for risk potential sources of reduction funding 7CH 2: PLANNING PROCESS Hazard Mitigation City Representatives Public and Stakeholders Committee Steering Committee Hazard Mitigation Planning Team Public Engagement (HMPT) Led by Melrose DPW Engineering Division 12 stakeholders Everyone who guides the planning process and endorse including advocates, residents, business- Results from public meetings and other draft Goals owners, state and local agency feedback are integrated into the final report. representatives, and people from various other organizations. 4 Meetings 2 Workshops 2 Public Meetings 64 Survey Responses 8CH 3: NATURAL HAZARD PROFILES Hurricanes / Flooding from Average / Extreme Severe Winter Invasive Changes in Tropical Storms Precipitation Temperatures Storms Species Groundwater Drought Wildfire Earthquakes Tornadoes Landslides / Other Severe Mudflows Weather 9WHAT WE’VE SUMMARY OF PUBLIC SURVEY RESULTS Most concerning natural hazards 1. Extreme temperatures (heat/cold) HEARD 2. Winter Storms/ Nor’easters FROM 3. Flooding Most concerning impact of natural hazards YOU… 1. Power outages 2. Damage to the home 3. Contaminated drinking water 4. Limited access to food or supplies 10CH 3: NATURAL HAZARD PROFILES Chapter 3 Identifies the natural hazards that can affect the city: • Description: Explains and defines natural hazard • Location: Areas of Melrose that might be affected • Level of Intensity: Potential size of natural hazard event • Previous Events: How often events have happened in the past? • Future Probability: How likely they are to occur in the future? Information is consistent with the Massachusetts' 2023 State Hazard Mitigation and Climate Adaptation Plan (ResilientMass) 11CH 4: ASSET INVENTORY People Structures Examples of assets in FEMA categories • People Assets: 28 22 • Populations, shelters, housing, schools, and food distribution • Structures Assets: Natural Resources • Emergency buildings and facilities, grocery stores, medical facilities, transportation infrastructure, schools, and public works 44 • Systems Assets: Economic + • Power grid, cell towers, transit routes, MWRA facilities, hazardous materials Systems sites and water/sewer/stormwater systems Community Assets 34 • Natural Resources Assets: 11 • Parks, waterbodies, open spaces, conservation areas Cultural +Historic Resources • Cultural and Historic Resources Assets • Historic districts, landmarks, places of worship, and cultural facilities 22 • Economic Assets • Businesses or resources that support local or regional economy TOTAL ASSETS • Community Assets: 161 • Festivals, events, community-building activities that strengthen social capital and resilience 12CH 5: VULNERABILITY & IMPACT ASSESSMENT VULNERABILITY = ASSETS that could be impacted by HAZARDS IMPACT = potential consequences Societal Vulnerability • Senior/aging populations may have impaired mobility, diminished sensory awareness, and/or other social and economic limitations. Power outages could cause inadequate indoor heating or air conditioning, and loss of medical technologies and life support communication, and loss of communication with public safety personnel during emergency events presents immediate danger to the senior/aging population. Infrastructure Vulnerability • Transportation infrastructure, including public transit, provide evacuation, distribute relief resources and mobilize vulnerable populations to local shelters or hospitals post disaster. Blocked roadways and parking lots can block routes to hospitals, utility infrastructure, and emergency response facilities. Environmental Vulnerability • Drainage systems and flood management measures are designed to convey stormwater runoff to waterways or floodplains to minimize flooding. Blockage and backup of stormwater flows could cause significant structural damage or pose a risk to public safety 13WHAT WE’VE HEARD FROM YOU… “The City Center is “The recent drought did generally low lying and my “Far more extremely hot bring fires to the neighborhood has very days each summer/fall Breakheart reservation high groundwater at times season. Central AC is now causing concern for that could lead to a must.” property and health.” flooding.” 14CH 6: CAPABILITIES ASSESSMENT Codes, ordinances, Staff, policies, laws, skills, plans and and tools There areprograms 4 key types of mitigation capabilities: The City of Melrose has a unique set of capabilities, in PLANNING ADMINISTRATIVE the form of laws, policies, + REGULATORY + TECHNICAL programs, staff, funding and other resources, to carry out the HMP and increase resilience. EDUCATION FINANCIAL + OUTREACH Programs and methods that can Funding resources communicate to fund mitigation /encourage risk actions reduction 15WHAT WE’VE HEARD FROM YOU… Summary of Public Survey Results What does the city DO WELL What could the city IMPROVE ON to prepare for natural hazards? to prepare for natural hazards? 1. Winter road treatment - salting and sanding 1. Climate resilience planning 2. Snow removal/preparedness 2. Flood protection and response 3. Public notification of upcoming extreme 3. Renewable energy implementation events 4. Tree planting 4. Tree planting 5. Prioritize vulnerable populations 5. Green space 16 Mitigation Actions are what that the CH 7: MITIGATION ACTIONS whole plan has been building up to. Mitigation Actions…. …that are …fulfill the …protect vulnerable to …in ways goals in Chapter 1 assets in Chapter 4 natural Chapter 3 defined by Chapter 5 Chapter 1. Introduction Chapter 4… Community hazards in Natural Hazard Chapter 5. Vulnerability & Impacts Assets Chapter 3… Risks Assessment …have been confirmed The City has or will create or added to through the capacity to undertake engagement processes in Chapter 2 them as described in Chapter 7 Chapter 2. Planning Chapter 7. Capabilities Process Assessment A mitigation action is a measure, project, plan, or activity proposed to reduce current and future vulnerabilities. These actions will create resilience for the City of Melrose (ability to withstand and swiftly recover from an extreme event). These actions will support adaptation to climate change. 17CH 7: MITIGATION ACTIONS Example Actions Local Planning Update Emergency Management Plan, upgrade communication systems, and develop utility life & Regulation support contact list to communicate with senior/aging populations. Structure & Provide shelter locations when needed, identify/ confirm evacuation routes within Melrose and neighboring communities, create multi-lingual evacuation route signage, work with transportation Infrastructure sector to upgrade emergency communication, elevate pump station equipment Natural Systems Expand green infrastructure, upgrade drainage systems in flood prone areas, conduct drainage Protection capacity study, dredge stormwater outfalls in areas prone to flooding Education and Coordinate and cross train emergency management personnel, promote individual and family Awareness Programs emergency plans 18CH 8: PLAN MAINTENANCE MONITORING THE PLAN The City will monitor the mitigation actions to ensure that they are going to plan. EVALUATING THE PLAN The City will meet regularly, and after major natural hazard events, to evaluate how well the plan is working. UPDATING THE PLAN The City will continue to update the Plan every 5 years. INTEGRATING THE PLAN The City will integrate data, information, and actions from the HMP into other City plans and initiatives. PUBLIC PARTICIPATION THROUGHOUT PLAN MAINTENANCE The City is committed to conducting equitable and impactful public participation. Public engagement activities will align with the evaluation, monitoring, and plan update meetings. 19NEXT STEPS Comments: • Comments will be accepted through September 7, 2026 • Comments can be submitted by online survey: Melrose Hazard Mitigation Plan Survey – Fill out form Review with Massachusetts Emergency Management Agency (MEMA) • The city will review comments received and submit the plan to MEMA • MEMA reviews, and typically provides some comments • The city will address MEMA’s comments and provide an updated plan Review with Federal Emergency Management Agency (FEMA) • MEMA will submit to FEMA • FEMA reviews and assuming no comments, issues an Approval Pending Adoption Final Adoption • Melrose City Council will vote to adopt Hazard Mitigation Plan 20Hazard Mitigation Plan Update 2026 THANK YOU Elena Proakis Ellis, DPW Director eproakis@CityofMelrose.org Questions contact - Moses Okokuro Moses.Okokuro@nationalgrid.com PETITION FOR JOINT OR IDENTICAL POLE LOCATIONS To Melrose City Council, Massachusetts Massachusetts Electric Company d/b/a NATIONAL GRID and Verizon New England, Inc requests permission to locate poles, wires, and fixtures, including the necessary sustaining and protecting fixtures, along and across the following public way: 18 Tremont Street - National Grid to install 1 JO pole on Tremont Street beginning at a point approximately 40 feet Northwest of the centerline of the intersection of Tremont Street and Lake Ave and continuing approximately 39 feet in a North direction. National Grid is petitioning to install one JO pole (P# 437-50) with a riser (conduit extending from the new pole through the sidewalk). Purpose is to provide electric service for a new customer at 18 Tremont St, Melrose. New P#437-50 will be installed approximately 39ft North of existing P#438. Melrose, MA. Location approximately as shown on plan attached. Wherefore it prays that after due notice and hearing as provided by law, it be granted a location for and permission to erect and maintain poles and wires, together with such sustaining and protecting fixtures as it may find necessary, said poles to be erected substantially in accordance with the plan filed herewith marked – Tremont Street - Melrose, Massachusetts. No.# 31240951 Also, for permission to lay and maintain underground laterals, cables, and wires in the above or intersecting public ways for the purpose of making connections with such poles and buildings as each of said petitioners may desire for distributing purposes. Your petitioner agrees to reserve space for one cross-arm at a suitable point on each of said poles for the fire, police, telephone, and telegraph signal wires belonging to the municipality and used by it exclusively for municipal purposes. Massachusetts Electric Company d/b/a NATIONAL GRID Mackelly Norvil BY _____________________________________ Engineering Department VERIZON NEW ENGLAND, INC. BY ______________________________________ Manager / Right of Way July 21, 2026 Questions contact – Central Design, Moses Okokuro Moses.Okokuro@nationalgrid.com ORDER FOR JOINT OR IDENTICAL POLE LOCATIONS To Melrose City Council, Massachusetts Notice having been given and public hearing held, as provided by law, IT IS HEREBY ORDERED: that Massachusetts Electric Company d/b/a NATIONAL GRID and VERIZON NEW ENGLAND INC. (formerly known as NEW ENGLAND TELEPHONE AND TELEGRAPH COMPANY) be and they are hereby granted joint or identical locations for and permission to erect and maintain poles and wires to be placed thereon, together with such sustaining and protecting fixtures as said Companies may deem necessary, in the public way or ways hereinafter referred to, as requested in petition of said Companies dated the 12th day of June, 2026. All construction under this order shall be in accordance with the following conditions: Poles shall be of sound timber, and reasonable straight, and shall be set substantially at the points indicated upon the plan marked – Tremont Street - Melrose, Massachusetts. No.# 31240951 Filed with this order: There may be attached to said poles by Massachusetts Electric Company d/b/a NATIONAL GRID and Verizon New England Inc. such wires, cables, and fixtures as needed in their business and all of said wires and cables shall be placed at a height of not less than twenty (20) feet from the ground. The following are the public ways or part of ways along which the poles above referred to may be erected, and the number of poles which may be erected thereon under this order: 18 Tremont Street - National Grid to install 1 JO pole on Tremont Street beginning at a point approximately 40 feet Northwest of the centerline of the intersection of Tremont Street and Lake Ave and continuing approximately 39 feet in a North direction. National Grid is petitioning to install one JO pole (P# 437-50) with a riser (conduit extending from the new pole through the sidewalk). Purpose is to provide electric service for a new customer at 18 Tremont St, Melrose. New P#437-50 will be installed approximately 39ft North of existing P#438. Melrose, MA. Also, for permission to lay and maintain underground laterals, cables, and wires in the above or intersecting public ways for the purpose of making connections with such poles and buildings as each of said petitioners may desire for distributing purposes. I hereby certify that the foregoing order was adopted at a meeting of the Of the City/Town of , Massachusetts held on the day of 20 . City/Town Clerk. Massachusetts 20 . Received and entered in the records of location orders of the City/Town of Book Page Attest: City/Town Clerk I hereby certify that on 20 , at o’clock, M At a public hearing was held on the petition of Massachusetts Electric Company d/b/a NATIONAL GRID and VERIZON NEW ENGLAND, INC. for permission to erect the poles, wires, and fixtures described in the order herewith recorded, and that we mailed at least seven days before said hearing a written notice of the time and place of said hearing to each of the owners of real estate (as determined by the last preceding assessment for taxation) along the ways or parts of ways upon which the Company is permitted to erect Poles, wires, and fixtures under said order. And that thereupon said order was duly adopted. City/Town Clerk. ………………………………………………... ………………………………………………... ………………………………………………... ………………………………………………... Board or Council of Town or City, Massachusetts CERTIFICATE I hereby certify that the foregoing is a true copy of the location order and certificate of hearing with notice adopted by the of the City of Massachusetts, on the day of 20 and recorded with the records of location orders of the said City, Book , and Page . This certified copy is made under the provisions of Chapter 166 of General Laws and any additions thereto or amendments thereof. Attest: City/Town Clerk Questions contact – Moses Okokuro Moses.Okokuro@nationalgrid.com Petition of the Massachusetts Electric Company d/b/a NATIONAL GRID Of NORTH ANDOVER, MASSACHUSETTS For Electric Conduit Location: To the Melrose City Council, Massachusetts Respectfully represents the Massachusetts Electric Company d/b/a NATIONAL GRID of North Andover, Massachusetts, that it desires to construct a line of underground electric conduits, including the necessary sustaining and protecting fixtures, under and across the public way or ways hereinafter named. Wherefore it prays that after due notice and hearing as provided by law, it be granted permission to excavate the public highways and to run and maintain underground electric conduits, together with such sustaining and protecting fixtures as it may find necessary for the transmission of electricity, said underground conduits to be located substantially in accordance with the plan filed herewith marked – Lake Ave - Melrose, Massachusetts. The following are the streets and highways referred to: WR# 31359974 Lake Ave - National Grid to install underground facilities on Lake Ave. Beginning at a point approximately 300 feet Eastbound of the centerline of the intersection of Tremont Street and Lake Ave and continuing approximately 10 feet in a Southwest direction. National Grid is petitioning to install 1-3" conduit approximately 10ft SW off an existing pole (pole# 2335) through the sidewalk towards 74 Lake Ave. The purpose of this installation is to provide electric service to an additional dwelling unit (ADU) at this location. Melrose, MA. Location approximately as shown on plan attached. Massachusetts Electric Company d/b/a NATIONAL GRID Mackelly Norvil BY _____________________________________ Engineering Department Questions contact – Moses Okokuro Moses.Okokuro@nationalgrid.com Dated: August 12, 2026 ORDERED: Notice having been given and public hearing held, as provided by law, that the Massachusetts Electric Company d/b/a NATIONAL GRID be and it is hereby granted permission to excavate the public highways and to run and maintain underground electric conduits, together with such sustaining and protecting fixtures as said company may deem necessary, in the public way or ways hereinafter referred to, and to make the necessary house connections along said extensions, as requested in petition with said company dated the 14th day of July, 2026. Said underground electric conduits shall be located substantially in accordance with the plan filed herewith marked – Lake Ave - Melrose, Massachusetts. The following are the public ways or part of ways along which the underground electric conduits above referred to may be laid: WR# 31359974 Lake Ave - National Grid to install underground facilities on Lake Ave. Beginning at a point approximately 300 feet Eastbound of the centerline of the intersection of Tremont Street and Lake Ave and continuing approximately 10 feet in a Southwest direction. National Grid is petitioning to install 1-3" conduit approximately 10ft SW off an existing pole (pole# 2335) through the sidewalk towards 74 Lake Ave. The purpose of this installation is to provide electric service to an additional dwelling unit (ADU) at this location. Melrose, MA. I hereby certify that the foregoing order was adopted at a meeting of the ………………………… ……………………………………………………………………………………………………… ………………, held on the ……………………..… day of …………………………., 20 ……….. ………………………………………………, …………………………., 20 ……….. Received and entered in the records of location orders of the City/Town of Book ………………………. Page ………………………….. Attest: ……………………………… ………….. hereby certify that on ………………………………20….., at ……….. o’clock, ….M at ………………………………………………., a public hearing was held on the petition of Massachusetts Electric Company d/b/a NATIONAL GRID for permission to construct the underground electric conduits described in the order herewith recorded, and that I mailed at least seven days before said hearing a written notice of the time and place of said hearing to each of the owners of real estate (as determined by the last preceding assessment for taxation) along the ways or parts of ways upon which the Company is permitted to construct the underground electric conduits under said order. And that thereupon said order was duly adopted. ………………………………………………... ………………………………………………... ………………………………………………... June 9, 2026 Dear Josh and Members of the Melrose Human Rights Commission, Thank you for considering my application to serve on the Melrose Human Rights Commission. I would be honored to contribute to the Commission's work. My interest in human rights and inclusion comes from my own experiences. I grew up in a Greek foreign service family, living in nine countries across Europe and the United States by the age of twenty-four. Some of my earliest memories are from Cyprus, where I witnessed a society divided by conflict. Later, I lived in Berlin while the Wall still stood. As a child, I saw how governments could either separate people or bring them together. I came to admire the role the United States played in creating a more united Europe. My perspective was also shaped by my Greek values: eleftheria (freedom), demokratia (democracy), filotimo (honor), and filoxenia (hospitality). Through our extended Ethiopian family, I learned about Ethiopian history and culture and came to appreciate the many similarities between our cultures. Meaningful connections begin when we approach each other with openness. My own immigration journey further strengthened these beliefs. After arriving in the United States as a student, it took over six years to become a citizen. While I was fortunate to have resources and support, the process was often stressful, uncertain, and at times embarrassing. It gave me a deeper appreciation for the challenges many of my peers face while supporting families, learning a new culture, and building a life in a language that is not their own. America's story is, in many ways, a story of immigration. Generations of newcomers crossed oceans, took extraordinary risks, and worked under difficult conditions to build better lives for themselves and their families. In doing so, they helped build the communities, businesses, institutions, and infrastructure that continue to strengthen our country today. Ultimately, we all play a role in shaping our country's future, whether directly or indirectly, and that is one of the reasons I feel a responsibility to contribute to the institutions that serve our community. My wife and I moved to Melrose in 2023 to raise our family. We were drawn by the schools and quality of life, but what convinced us to stay were the people. Neighbors welcomed us. Our children play together. Melrose became home because of its sense of community. If appointed, I hope to contribute my experiences to the Commission's work and help strengthen the sense of inclusion, belonging, and community that makes Melrose such a special place to live. Thank you for your consideration. Sincerely, Dionysios Kaskarelis DIONYSIOS KASKARELIS Melrose MA • • • LinkedIn Profile PROFILE Finance professional with over 20 years of experience across private, public, and international roles. Registered as an Investment Adviser Representative in Massachusetts under fiduciary obligations and regulatory oversight. Currently manages a real estate advisory, investment, and operating platform active in Greater Boston. Additional experience includes development finance and investment banking. PROFESSIONAL EXPERIENCE Access Properties — Melrose, MA Founder & Chief Executive Officer | 2022 – Present • Lead investment management activities including capital formation, analysis, financing, and asset management through a Massachusetts-registered investment advisory practice. • Oversee the operations of a private real estate investment vehicle. • Advise clients on acquisitions, dispositions, and leasing transactions and provide project management services for renovation, new construction, and development activities. • Develop and manage a technology-enabled investment platform designed to expand access to real estate opportunities through simple and transparent processes. European Investment Bank (EIB) — Luxembourg Senior Banking & Strategy Officer | 2018 – 2019 • Advised management regarding strategic planning and institutional lending initiatives. Head of Trust Funds & Donor Relations Unit | 2016 – 2018 • Managed grant-funded investment programs exceeding €1 billion supporting infrastructure, economic development, and technical assistance initiatives. • Directed fundraising activities resulting in over €100 million in donor commitments. • Led relationships with governments, international organizations, development institutions, and private-sector stakeholders across Europe, the Middle East, and North Africa. • Chaired investment committees responsible for project selection and resource allocation. Global Relationship Manager | 2008 – 2016 • Managed relationships with financial institutions participating in intermediated lending programs supporting small and medium-sized businesses in Greece and Cyprus. • Structured and negotiated financing agreements withgovernments, international organizations, and commercial banks, expanding access to finance from €250 million to more than €1 billion. • Supported financial-sector stabilization initiatives during the European sovereign debt crisis. • Conducted financial due diligence and risk assessment for investment operations. Funding Officer | 2005– 2008 • Led international capital market bond issuances across multiple currencies, supporting local market development in emerging European economies and annual borrowing programs measured in the tens of billions of euros. Investor Relations Office Assistant | 2004 – 2005 • Supported investor communications, reporting, and stakeholder engagement activities. Earlier Career • Held financial advisory positions with Atlantic Bank and Prudential Securities in New York. PUBLIC SERVICE • Public Diplomacy Volunteer, Consulate General of Greece — Boston, MA | 2020-2021 • Member, Joint Committee on Equal Opportunities, EIB — Luxembourg | 2011 – 2014 • Aircraftman, Hellenic Air Force – Tripoli, Greece | 2002 EDUCATION Fletcher School of Law and Diplomacy, Tufts University — Medford, MA • M.A. International Relations Bayes Business School, City University of London — London, UK • M.Sc. Finance, Shipping, and Trade Carroll School of Management, Boston College — Newton, MA • B.S. Finance LICENSES & LANGUAGES • Investment Adviser Representative (Series 65) • Massachusetts Real Estate Salesperson • Languages: o Fluent — English & Greek o Conversational — Italian & French COMMONWEALTH OF MASSACHUSETTS | STANDARD CONTRACT FORM This form is jointly issued and published by the Office of the Comptroller, the Executive Office for Administration and Finance, and the Operational Services Division as the default contract for all Commonwealth Departments when another form is not prescribed by regulation or policy. The Commonwealth deems void any changes made on or by attachment (in the form of addendum, engagement letters, contract forms or invoice terms) to the terms in this published form or to the Standard Contract Form Instructions and Contractor Certifications, the Commonwealth Terms and Conditions, the Commonwealth Terms and Conditions for Human and Social Services, or the Commonwealth IT Terms and Conditions which are incorporated by reference herein. Additional non-conflicting terms may be added by Attachment. Contractors are required to access forms at macomptroller.org/forms or mass.gov/lists/osd-forms. CONTRACTOR INFORMATION COMMONWEALTH INFORMATION Contractor Legal Name Department Mosaic Department Code d/b/a Contract Manager Name Legal Address Business Mailing Address As entered on Form W-9 or Form W-4 Contract Manager Name Billing Address If Different Phone Fax Phone Fax Email Email Vendor Code Mosaic Transaction ID(s) VC Vendor Code Address ID RFR/Procurement or Other ID Number e.g. “AD001”. AD Note: The Address ID must be set up for Electronic Funds Transfer (EFT) payments. NEW CONTRACT CONTRACT AMENDMENT Procurement or Exception Type (Check one option only) Current Contract End Date Amendment Amount PRIOR to Amendment Or Enter “No Change” Statewide Contract (OSD or an OSD-designated department.) Amendment Type Collective Purchase Check one option only. Attach details of amendment changes. (Attach OSD approval, scope, and budget.) Amendment to Date, Scope, or Budget Department Procurement - Includes all Grants 815 CMR 2.00. (Attach updated scope and budget.) (Attach Solicitation Notice or RFR, and Response or other procurement supporting documentation.) Interim Contract with Current Contractor (Attach justification for Interim Contract and updated scope/budget.) Emergency Contract (Attach justification for emergency, scope, and budget.) Contract Employee (Attach any updates to scope or budget.) Contract Employee (Attach Employee Status Form, scope, and budget.) Other Procurement Exception (Attach authorizing language/justification and updated scope/budget.) Interim Contract with new Contractor (Attach justification for Interim Contract and updated scope/budget.) Other Procurement Exception (Attach authorizing language, legislation with specific exemption or earmark, and exception justification, scope, and budget.) TERMS AND CONDITIONS The Standard Contract Form Instructions and Contractor Certifications and the following document are incorporated by reference into this Contract and are legally binding. Check ONE option: Commonwealth Terms and Conditions Commonwealth Terms and Conditions for Human and Social Services Commonwealth IT Terms and Conditions COMPENSATION Check ONE option. The Department certifies that payments for authorized performance accepted in accordance with the terms of this Contract will be supported in the state accounting system by sufficient appropriations or other non-appropriated funds, subject to intercept for Commonwealth owed debts under 815 CMR 9.00. Rate Contract (No Maximum Obligation). (Attach details of all rates, units, calculations, conditions or terms and any changes if rates or terms are being amended.) Maximum Obligation Contract. Total maximum obligation for total duration of this contract (or new total if contract is being amended): Page 1 of 2 Updated 2/23/2026 Mosaic Transaction ID(s) PROMPT PAYMENT DISCOUNTS (PPD) Commonwealth payments are issued through Electronic Funds Transfer (EFT) 45 days from invoice receipt. See Prompt Pay Discounts Policy. Contractors requesting accelerated payments must identify a PPD as follows: Payment issued within: 10 days % PPD. 15 days % PPD. 20 days % PPD. 30 days % PPD. If PPD percentages are left blank, identify reason: Statutory/legal Ready Payments (M.G.L. c. 29, § 23A) Agree to standard 45-day cycle Only initial payment BRIEF DESCRIPTION OF CONTRACT PERFORMANCE or REASON FOR AMENDMENT Enter the Contract title, purpose, fiscal year(s) and a detailed description of the scope of performance or what is being amended for a Contract Amendment. Attach all supporting documentation and justifications. SUPPLIER DIVERSITY PROGRAM (SDP) PLAN Does the Supplier Diversity Program apply? YES If YES, the Contractor’s annual SDP commitment for this Contract is NO If NO, and the department is an Executive Department, enter the appropriate exemption: ANTICIPATED START DATE (Complete ONE option only.) The Department and Contractor certify for this Contract, or Contract Amendment, that Contract obligations: 1. may be incurred as of the Effective Date (latest signature date below) and no obligations have been incurred prior to the Effective Date. 2. may be incurred as of , 20 , a date LATER than the Effective Date below and no obligations have been incurred prior to the Effective Date. 3. were incurred as of , 20 , a date PRIOR to the Effective Date below, and the parties agree that payments for any obligations incurred prior to the Effective Date are authorized to be made either as settlement payments or as authorized reimbursement payments, and that the details and circumstances of all obligations under this Contract are attached and incorporated into this Contract. Acceptance of payments forever releases the Commonwealth from further claims related to these obligations. CONTRACT END DATE Contract performance shall terminate as of , 20 , with no new obligations being incurred after this date unless the Contract is properly amended, provided that the terms of this Contract and performance expectations and obligations shall survive its termination for the purpose of resolving any claim or dispute, for completing any negotiated terms and warranties, to allow any close out or transition performance, reporting, invoicing or final payments, or during any lapse between amendments. CERTIFICATIONS Notwithstanding verbal or other representations by the parties, the “Effective Date” of this Contract or Amendment shall be the latest date that this Contract or Amendment has been executed by an authorized signatory of the Contractor, the Department, or a later Contract or Amendment Start Date specified above, subject to any required approvals. The Contractor certifies that they have accessed and reviewed all documents incorporated by reference as electronically published and the Contractor makes all certifications required under the Standard Contract Form Instructions and Contractor Certifications under the pains and penalties of perjury, and further agrees to provide any required documentation upon request to support compliance, and agrees that all terms governing performance of this Contract and doing business in Massachusetts are attached or incorporated by reference herein according to the following hierarchy of document precedence, the applicable Commonwealth Terms and Conditions, this Standard Contract Form, the Standard Contract Form Instructions and Contractor Certifications, the Request for Response (RFR) or other solicitation, the Contractor’s Response (excluding any language stricken by a Department as unacceptable, and additional negotiated terms, provided that additional negotiated terms will take precedence over the relevant terms in the RFR and the Contractor’s Response only if made using the process outlined in 801 CMR 21.07, incorporated herein, provided that any amended RFR or Response terms result in best value, lower costs, or a more cost effective Contract. AUTHORIZING SIGNATURE FOR THE CONTRACTOR AUTHORIZING SIGNATURE FOR THE DEPARTMENT Signature and date must be captured at time of signature. Signature and date must be captured at time of signature. Signature Date Signature Date Print Name Print Title Print Name Print Title Page 2 of 2 Updated 2/23/2026 Massachusetts Emergency Management Agency Emergency Management Grants Unit FFY 2025 EMPG Special Conditions and Reporting Requirements Parties The Contractor/Subrecipient is an eligible public or private not-for-profit entity that has applied for grant funding to the Massachusetts Emergency Management Agency (MEMA) and has received an approved award under the Federal Fiscal Year (FFY) Emergence Management Performance Grant (EMPG). The subrecipient must be represented by a duly authorized official(s) of the Contractor/Subrecipient whose signature(s), authorization(s), and/or certification(s) legally represent and bind the Contractor/Subrecipient. The Commonwealth of Massachusetts, acting through the Massachusetts Emergency Management Agency (MEMA), Emergency Management Grants Unit (EM Grants Unit) is responsible for administering this grant program. Agreement The Subrecipient and MEMA will execute a Commonwealth of Massachusetts Standard Contract Form through which the subrecipient agrees to perform all activities as described in the approved application within the budget, dates of service, and other conditions set forth below. MEMA agrees to reimburse the Subrecipient for all allowable costs incurred within period of performance as stated in the executed state contract and to provide technical assistance and support required to carry out the purposes of the grant. Special Conditions 1. Communication. Primary communication regarding this contract shall take place between the subrecipient’s primary point of contact and MEMA’s EM Grants Unit. 2. Press. Subrecipient agrees to proactively notify EM Grants Unit of any interactions or planned media outreach regarding activities funded under this grant program. 3. Release of Information. All records, papers and other documents of any kind related to the funded activity in any manner and kept by subrecipients of these funds shall be made promptly available upon request to any person authorized by MEMA for inspection and copying. 4. Pass Down Requirements. If a subrecipient proposes to engage in sub-sub-granting activities, it shall ensure its sub- contractors/sub-subrecipients adhere to all applicable contract conditions and pass down requirements. 5. Reporting. Subrecipients agree to submit timely and accurate reports as needed and directed. Failure to comply with this condition may result in the withholding of subrecipient funds until the delinquent report is received. See Reporting Requirements below for details. 6. Contractor/Consultant Rates. Compensation for individual consultant services is to be reasonable and consistent with the amount paid for similar services in the marketplace. Consideration can be given to compensation, including fringe benefits, for those individuals whose employers do not provide the same. Time and effort reports are required for consultants. 7. Project Point of Contact. Subrecipients are required to notify EM Grants Unit of any project point of contact changes within 30 days following the change. Notification must include the following: a. Name b. Title c. Email address d. Phone number 8. Internet Access. Subrecipients must have Internet access. 9. Email addresses. Subrecipient’s project point of contact for this subgrant must have individual email addresses. 10. Subrecipient Non-compliance. Subrecipient is subject to the federal and state regulations and related requirements set forth herein. 11. Non-compliance. Subrecipients that are found to be in non-compliance may result in an audit finding and subsequent repayment of funds. a. Approval of a project, project costs, contract, or payment by MEMA does not exempt the Subrecipient from requirements to repay funds. b. Should a state, federal, or local audit reveal that actions taken by the Subrecipient, or any of its contractors, regardless of previous approval by MEMA, do not comply with policies, laws, or regulations, the subrecipient agrees to repay the required amounts in the manner and timeframe determined by MEMA. c. Repayments not made as expected will be considered debts and addressed under the Commonwealth’s Debt Collection and Intercept Regulation (815 CMR 9.00). 12. Monitoring. Subrecipients agree to cooperate with MEMA’s EM Grants Unit monitoring and site visits. 13. Records Retention. The Contractor/Subrecipient shall retain all related records for a minimum of six years from the date of the Close-Out Report Submission. In cases of similar requirements at two or more levels, the more stringent of the requirements must be followed. 14. Award Acceptance. Prior to acceptance of Federal Articles of Agreement and MEMA Special Conditions and Reporting Requirements, subrecipient must evaluate its policies, procedures, and management systems for risk of non-compliance with any of the above terms and conditions, inclusive of all requirements of FEMA and 2 CFR 200. Any identified areas of risk must be brought to the attention of MEMA’s EM Grants Unit prior to the execution of the contract in order to determine and implement the appropriate remedy. 15. Project Revisions. Subrecipients are required to notify MEMA’s EM Grants Unit if they need to revise their approved projects. a. Project revision request should be emailed to EM Grants Unit at EM.Grants@mass.gov and include removal of old items, additional items and justification for the revision b. Failure to request and receive prior approval for revisions will result in disallowable expenses and possible closing of project with no activity. c. MEMA is not obligated to reimburse activities that were not part of subrecipient’s approved project. d. Only EM Grants Unit can approve project revisions, Reporting Requirements 1. Subrecipients are required to submit quarterly reports. Failure to submit required reports will result in MEMA terminating contract for cause and without reimbursement of activities. Reporting periods and due dates are listed below: a. April – June report is due July 15, 2026 b. July – September report is due October 15, 2026 c. January – March report is due April 16, 2027 d. April – June report is due July 15, 2027 2. Subrecipients are required to submit final reimbursement no later than August 16, 2027. a. Reimbursement requests must be emails to EM.Grants@mass.gov and include MEMA’s EM Grants Unit Reimbursement Request Form, b. Invoices for all items under reimbursement and match documentation. c. Failure to submit proper documentation within required due date(s) will result in closing subrecipient’s project with no activity and no reimbursement. EMERGENCY MANAGEMENT CITY OF MELROSE John J. White – Director Fire Headquarters – 576 Main Street, Melrose, MA 02176 Ma ____________________________________________________________________________________ _________________ To: Mayor Jennifer Grigoraitis CC: Kerriann Golden, City Auditor Date: July 13, 2026 RE: Acceptance of FY2025 EMPG Grant Dear Mayor Grigoraitis, I respectfully request the acceptance of the FY2025 Emergency Management Performance Grant in the amount of $5,850.00. Funding from the grant will be used to procure a laptop computer and two dedicated workstations to support activation of the Emergency Operations Center (EOC). Annual dues for membership in the Mystic Region Emergency Planning Committee will be paid with funding from this grant. Respectfully submitted, John J. White Emergency Management Director Board of Registrars Meeting Location: Held in Council Chamber Conference on June 24, 2026 at 9:00am Attendance: Fritz Sanzone, Tanji Cifuni, James Harris, Alison Boone and Greg Pagnini Motion to open the meeting made by Fritz at 9:07 AM and Seconded by Alison Boone all were in favor First agenda item – 2026 Confirmation Card Update: 6000 mailed out in April and 2000 have been returned and we will run an extract and send out to vendor to have the 2026 street listing book printed. Next agenda Item: Vote and Approval of Early Voting Time and Locations for all 2026 Elections Early In-person voting for the State Primary will take place at the Melrose City Hall Chamber on the following dates and times: Saturday, August 22 9am to 5pm, Monday 8/24 through Thursday 8/27 8:30am to 4pm and Friday 8/28 from 8:30am to 12:30pm State Primary Election Day will be on Tuesday, Sept 1st at the Melrose Middle/HS Gymnasium 7am-8pm November In-Person Early Voting Hours will take place at the Melrose City Hall Chamber on the following dates and times: Saturday, October 17 9am-3pm, Monday 10/19 through Friday 10/23 8:30am to 12:00pm Saturday, October 24 9am-5pm, Monday 10/26 through Thursday 10/29 8:30am to 4pm and Friday 10/30 8:30am- 12:30pm State Election Day will be Tuesday, November 3 at the Melrose Middle/HS Gymnasium 7am-8pm Next meeting will be held on July 23rd at 9am Motion to adjourn the meeting made by Chair Greg Pagnini at 9:12am Seconded by Member Greg Pagnini and all were in favor. Meeting was adjourned. Amending the Code of the City of Melrose, by deleting Section 93-5, renumbering, and amending Section 93-9 as follows: A. DOG LICENSING (1) Any and all persons who are owners or keepers of dogs residing within the City of Melrose shall register each dog which is six months old or older with the City Clerk and shall cause said dog to be licensed, numbered and described. The licensing period shall be on an annual basis commencing on January 1 of each year and ending on December 31 of each year. (2) The City Clerk shall not issue a license to any dog unless the owner or keeper thereof provides the City Clerk with a veterinarian's certification that said dog has been vaccinated in accordance with MGL c. 140, § 145B, or has been certified exempt from this provision due to a finding of the Board of Health that, due to infirmity or physical condition of said dog, inoculation is deemed inadvisable, or has a notarized letter from a veterinarian that a certification was issued or a metal rabies tag bearing an expiration indicating that said certification is still in effect. (3) The City Clerk shall charge the following fees for the issuance of dog licenses. Said fees shall not be reduced or prorated in the event that the license is issued for less than one calendar year. Spayed or neutered dog: $20 per year; an intact dog: $23 per year. A late fee of $15 is to be imposed if not licensed by March 15 annually. No fee shall be charged for a license issued for a service animal as defined by the Americans with Disabilities Act or regulations promulgated thereunder. [Amended 12-17-2012 by Ord. No. 2013-69; 8-21-2017 by Ord. No. 2018-4] (4) The owners or keepers of the dog shall cause the dog to wear a collar or harness, of leather or some other suitable material, to which shall be attached a tag issued by the City Clerk at the time of licensing. Said tag shall contain the name of the City of Melrose, the license number and the year of issue of said license. B. KENNEL LICENSING (1) In accordance with G.L. c. 140 Section 137A of the General Laws, any and all persons maintaining a kennel in the City of Melrose shall obtain a kennel license from the Licensing Authority, who is the City Clerk. A Kennel is defined as a pack or collection of 5 or more dogs on a single premises. The licensing period for all kennel licenses shall be on an annual basis commencing on January 1 of each year and ending on December 31 of each year. (2) There are three types of kennels that may be licensed in Melrose: i. Personal Kennel (5-6 dogs): Anyone wishing to keep more than four dogs, three months (13 weeks) or older, kept under single ownership for private personal purposes, shall apply for a personal kennel license. The maximum number of dogs allowed to be kept under a personnel kennel license is six. The City Clerk shall charge the following fees for issuance of Personal Kennel Licenses: Fee: 5-6 dogs - $75.00. Copy of a Rabies Certificate for each dog over 6 months must be provided with any license application or renewal. ii. Commercial Boarding or Training Kennel: An establishment used for boarding, holding, day care, overnight stays or training of animals that are not the property of the owner of the establishment, in exchange for consideration and in the absence of the owner of any such animal. These facilities do not include animal shelters or pet shops licensed by the state Director of Animal Health. It also does not apply to a facility operated solely for the purpose of grooming animals. The City Clerk shall charge the following fees for issuance of Commercial Kennel Licenses: up to 5 dogs - $75.00; 6 to 10 dogs - $100.00; 11 to 20 dogs - $125.00; 21-25: $150.00; 26+- $300.00. iii. Domestic Charitable Corporation: Any facility operated, owned or maintained by a domestic charitable corporation registered with the Department of Agricultural resources, an animal welfare society, or other nonprofit organization incorporated for the purpose of providing for and promoting the welfare, protection and humane treatment of animals. No fee shall be charged for domestic charitable licenses per MGL c. 140, s. 137A(c). (3) General License Requirements i. Any application for a kennel license shall be submitted to the City Clerk’s office on a form provided by the City Clerk. Before a kennel license can be issued or renewed, the kennel must be inspected by an Animal Control Officer to ensure that it is being maintained in a sanitary, safe and humane manner in accordance with standards and requirements set by the Animal Control Officer, and that all records are up to date and on file as required by law. All dogs within a personal kennel shall be vaccinated for rabies and certificates must be produced for inspection when requested. All dogs within any commercial kennel shall have current vaccinations for rabies, distemper and Bordetella. If, in the opinion of the Melrose Animal Control Officer or the Director of Public Health, additional vaccinations are necessary due to animal or public health concerns, additional vaccinations may be required. If additional vaccinations are required, license holders will be notified in writing by the Animal Control Officer or Director of Public Health. ii. No new kennel license will be issued unless the Melrose Animal Control Officer, Melrose Building Department, and City Clerk review and approve the application. iii. The City Clerk, as the licensing authority, shall specify on every kennel license the maximum number of animals that may be maintained by a licensee following an initial inspection, and each annual inspection thereafter. Such number shall be determined by the City Clerk and Animal Control Officer following the required inspection. For commercial boarding or training kennels, the number of animals shall be determined following the required inspection and in accordance with regulations promulgated pursuant to section MGL c. 140, § 174G of the General Laws to ensure the property can support the number of animals while ensuring their health and safety. iv. A kennel license may not be used in lieu of individual dog licenses. All dogs in a private kennel must have individual dog licenses and tags. v. Notwithstanding the provisions of this section, all kennels shall comply with all other provisions of Chapter 140, Sections 136A through 174G of the General Laws. vi. The City Clerk shall deny a kennel license until a kennel has passed inspection by the Animal Control Officer. If the City Clerk denies a Kennel License application or renewal, the Applicant may request a reinspection of the Kennel after reasonably demonstrating to the Animal Control Officer that the proposed Kennel has been brought into compliance with the requirements of this section and applicable state statutes. The Animal Control Officer shall then make a report to the City Clerk, who shall, within a reasonable time, review the application and make a determination. (4) Inspection Authority. i. The Animal Control Officer may at any time inspect any kennel located in the City of Melrose. If, in the judgment of the Animal Control Officer the kennel is not being maintained in a sanitary or humane manner, or if records are not being properly kept as required by law, the Animal Control Officer may by order, revoke or suspend the license for the kennel. ii. Depending on the severity of the offense, a license may be suspended or revoked on a first violation of applicable laws or this Ordinance. iii. If a licensee or applicant refuses to allow the Animal Control Officer to enter and inspect a kennel, the refusal shall also be grounds for denial, suspension, or revocation of a license. (5) Resident Complaints. i. Twenty-five residents of the iC ty may file a petition with the Mayor, to the attention of the Melrose Board of Health, stating that they are aggrieved, or annoyed to an unreasonable extent, by one or more dogs at a kennel maintained in the City, because of excessive barking or vicious disposition of said dogs or other conditions connected with such kennel constituting a public nuisance. ii. Within seven days after the filing of such petition, the Board of Health shall give notice to all parties in interest of a public hearing to be held within 14 days after the date of such notice before the Board of Health. iii. Within seven days after such public hearing, said Board shall make an order either revoking or suspending such kennel license or otherwise regulating said kennel, or dismissing said petition. (6) Penalties; violations; appeal rights. i. Any person or entity who violates this section shall be assessed a fine by the City Clerk of $500 for a first offense and a fine of not more than $1,000 for a second or subsequent offense, or otherwise be subject to an order revoking or suspending their license. ii. Any person or entity maintaining a kennel after the license to maintain a kennel has been revoked or suspended shall be assessed a fine by the City Clerk of $250 for a first offense, $500 for a second offense and by a fine of $1,500 for a third or subsequent offense, pursuant to allowable fines under Chapter 140, Section 137C of the General Laws. iii. Within ten (10) days after issuance of any Order revoking or suspending the license, further regulating the kennel or dismissing the petition, licensee may file a petition in district court seeking review of the Order, as outlined in MGL c. 140, § 137C. The decision of the court shall be final and conclusive upon the parties. iv. This ordinance may also be enforced through appropriate criminal or civil process under Massachusetts General Laws. CITY OF MELROSE HEALTH DEPARTMENT DEDDDDDEPTDEPARTMENT DDEPARTMENT HERE Board of Health Health Director City Hall, 562 Main Street Frank Brincheiro, MD Anthony Chui, MPH Melrose, Massachusetts 02176 Lillian Kelly R.N. Telephone - (781)979-4130 Dawn Jacobs R.N., MPH health@cityofmelrose.org To: Melrose City Council From: Anthony Chui, Health Director Date: July 15, 2026 Subject: Updating Melrose Code to Comply with Ollie’s Law Ollie’s Law1, first enacted in September 2024, was created in response to serious safety failures in dog boarding and daycare facilities, including the fatal incident involving “Ollie,” a dog killed in a dog fight at a doggie daycare, whose death highlighted gaps in statewide kennel oversight. For the first time in Massachusetts, this law has established state oversight of commercial kennels, including daycare and boarding facilities by the Massachusetts Department of Agricultural Resources (“MDAR”). The law also required MDAR to adopt regulations related to standards and enforcement, which are expected sometime in 2026. The Melrose code of ordinances currently has no process for the licensing of Kennels (currently only a “Special License” exists to allow for licensing of more than three dogs- and no one currently has a “special license” allowing for 5 or more dogs which would now be a private kennel under state law). Ollie’s Law now requires that cities and towns develop local processes for licensing and inspecting of any operating kennels within their municipality. There are generally five types of kennels now acknowledged by this new law: 1) Personal Kennel, more than 4 dogs on a single premises for personal use; 2) Commercial Boarding or Training Kennel; 3) Commercial Breeder Kennels; 4) Domestic Charitable Corporation Kennel; and 5) Veterinary Kennel, a vet hospital or clinic that provides boarding for reasons other than medical treatment or care. After review by our new Animal Control Officer (“ACO”) and my department, we do have existing businesses in Melrose that now meet the new definition of “commercial kennel” under these new state regulations and we need a local process for our ACO to inspect and the City Clerk to license them. As mentioned above, this law expanded the definition of “kennel” under state law, and now includes doggie daycare and training facilities which currently exist in Melrose. The City needs to ensure these facilities are following the regulations and inspections required under state law which is why this ordinance is coming before you now for your review and approval. As with dog licensing, under state law, the City Clerk is the licensing authority. All kennels- including dog training, daycare, boarding facilities- must now be inspected prior to any license being issued or renewed, and are subject to inspection at any time by the ACO to ensure they are being maintained in a sanitary and humane manner and that records are being kept as required by state law. They also must be reported to the state on an annual basis, once licensed, by the City Clerk. 1 Signed into law as “An Act to Increase Kennel Safety” – Chapter 213 of the Acts of 2024. The attached ordinance was developed by myself and our new Animal Control Officer, with assistance from the City Solicitor. The City Solicitor has reviewed and confirmed this amended Ordinance meets the requirements of the state law for kennel licensing and the City’s responsibilities. Passing this Ordinance will ensure compliance, improve local safety measures, and position us to adopt the forthcoming state standards of MDAR related to Kennel safety- expected sometime this year- without delay. Our ACO already has a draft application she has worked on to send to the City Clerk for review and approval, and has begun to develop an inspection checklist and requirements for these types of Kennels moving forward in the Melrose community. For these reasons, I respectfully request Council approve the amended section of Melrose Code of Ordinances, Chapter 93 Animals, Article II Dogs, as set forth in the text provided. Sincerely, Anthony Chui Regional Health and Human Services Director achui@cityofmelrose.org (781) 979-4130 DEPARTMENT OF PUBLIC WORKS Administration–Engineering–Water–Sewer–Facilities Parks–Forestry–Highway–Sanitation–Cemetery–Fleet CITY OF MELROSE Elena Proakis Ellis, P.E., BCEE City Yard, 72 Tremont Street Director of Public Works Melrose, Massachusetts 02176 Telephone – (781) 665-0142 E-mail: eproakis@cityofmelrose.org MEMORANDUM To: Mayor Jennifer Grigoraitis From: Elena Proakis Ellis, P.E., BCEE, Director of Public Works Shannon Phillips, City Solicitor Jay Coy, P.E., PMP, City Engineer Date: July 14, 2026 Re: Acceptance of Easement at 105 Walton Park Please accept the following relative to the attached easement revision documents and plans. The property at 105 Walton Park, owned by Kevin Collins and Britt Wedenoja, contains an existing easement that the City of Melrose utilizes for drainage purposes. The documents indicate revisions and slight modifications to the location of said existing easement. These revisions are desired to accommodate the approved and permitted home improvements by the owners at 105 Walton Park. As part of this agreement, the owners constructed upgrades to the drain system with the installation of new drainage pipe and manholes within the proposed relocated easement. This work was engineered, constructed and managed solely at their expense. The City of Melrose reviewed the proposed project and offered comments and conditions which were incorporated in the final design and construction. The installation of the drainage infrastructure was inspected by the City and a registered as-built plan will be provided to the City of Melrose and registered at the Registry of Deeds by the homeowner at their expense. The easement documents have been reviewed by our City Solicitor. Neither she nor I have objection to the request being approved under the terms and conditions listed in the attached documents. Please feel free to contact me with any additional questions or concerns. EASEMENT This GRANT OF EASEMENT (this “Agreement”), dated as of __________ ___, 2026 (the “Effective Date”), is hereby made by and between Kevin Collins and Britt Wedenoja, husband and wife as Tenants by the Entirety, having an address at 105 Walton Park, Melrose, Massachusetts 02176 (collectively, hereinafter, the “Grantor”) and the City of Melrose, a Massachusetts municipal corporation, having a usual place of business at 562 Main Street, Melrose, Massachusetts 02176 (hereinafter, the “Grantee”). For good and valuable consideration of Ten and 00/100 Dollars ($10.00) and other valuable considerations provided, the receipt and sufficiency of which are hereby acknowledged under seal, Grantor hereby grants to Grantee a perpetual right and easement as set forth in Section 1 below (the “Easement”) in, under, through, over, across, and upon the Grantor’s land, as more fully described in Section 2 below (the “Grantor’s Land”). 1. Description of the Easement. The easement granted by the Grantor to the Grantee consists of MA 02176 Melrose a perpetual easement and right-of-way (the “Easement”), with the right, privilege, and authority to access, construct, reconstruct, repair, replace, maintain, operate, inspect, and, at a r k , its pleasure, abandon or remove an underground drainage line (collectively, the “Facilities”), which the Grantee shall require now and from time to time, under that portion of the Grantor’s Land described in Section 3 below (the “Easement Area”), and utilize the Facilities within the Easement Area for the purpose of providing drainage through the Facilities (the foregoing, hereinafter, the “Easement”). All rights of Grantee conveyed by this Easement are subject to the reservation of rights and restrictions set forth in Section 5 below. 2. Description of Grantor’s Land. Grantor is the fee owner of certain land recorded with the Middlesex South Registry of Deeds in Book 84542, Page 75 (the “Grantor’s Land”) as more particularly set forth in Exhibit A, attached hereto and recorded herewith. Address: 1 0 5 W a l t o n P Property 3. Location of the Easement Area. The Easement Area shall consist of a portion of the Grantor’s Land, 8 feet in width throughout its extent, as defined as “8’ Wide Drainage Easement” shown on the plan entitled “Plot Plan of Land in Melrose, 105 Walton Park, Melrose, MA” prepared by PJF & Associates dated February 9, 2026 being attached hereto as Exhibit B, and recorded herewith. 4. Facilities Ownership. It is agreed that the Facilities shall remain the property of the Grantee, its successors and assigns.5. Reservation of Rights and Restrictions. Grantor reserves the right to make improvements upon the surface of the Easement Area, provided that said improvements do not materially impact the Facilities. Grantee shall have the right to reasonable access to the Easement Area and the right to excavate for the purposes of repair, replacement or maintenance of the Facilities, provided that Grantee shall restore the Easement Area to the same condition as immediately preceded said access or excavation. 6. Extinguishment of Existing Rights. This Agreement shall extinguish any existing easement rights, whether obtained by explicit grant or acquired by prescription, in favor of Grantee, related to any existing or previously existing drainage pipes in or across the Grantor’s Land, to the extent said drain pipes will no longer be utilized and more particularly shown on the plan hereinabove referred to a copy of which is attached hereto as Exhibit “C”. By its signature hereon, Grantee hereby releases all rights in and to said existing easement. 7. Authority. Both parties represent and warrant that they have the authority to execute this Agreement and each individual signing on behalf of a party to this Agreement states that he or she is the duly authorized representative of the signing party and that his or her signature on this Agreement has been duly authorized by, and creates the binding and enforceable obligation of, the party on whose behalf the representative is signing. Witness our hands and seal this day of _____________, 2026. Grantor: By:______________________________________ Kevin Collins By: __________________ Britt Wedenoja Grantee: CITY OF MELROSE By:____________________________________ Its: COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. _______ ____, 2026 On this day of __________, 2026, before me, the undersigned notary public, personally appeared Kevin Collins, proved to me through satisfactory evidence of identification, which was a , to be the persons whose name is signed on the preceding document, and acknowledged to me that he/she signed it voluntarily for its stated purposes. Notary Public: My commission expires: COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. _______ ________, 2026 On this _______day of __________, 2026, before me, the undersigned notary public, personally appeared Britt Wedenoja, proved to me through satisfactory evidence of identification, which was a ____________________________to be the persons whose name is signed on the preceding document, and acknowledged to me that he/she signed it voluntarily for its stated purposes. _______________________________________ Notary Public: My commission expires: COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. March ____, 2026 On this _______day of __________, 2026, before me, the undersigned notary public, personally appeared __________________________, Mayor for the City of Melrose, and proved to me through satisfactory evidence of identification, which was a _________________________________ to be the person whose name is signed on the preceding document, and acknowledged to me that he/she signed it voluntarily for its stated purposes on behalf of the City of Melrose. ______________________________________ Notary Public: My commission expires: EXHIBIT A A certain parcel of land, together with the buildings and improvements thereon, situated in Melrose, being now numbered 105 Walton Park and being shown as the parcel containing 9194 square feet of land on a plan entitled "Plan of Land in Melrose, Mass., belonging to George F. Macdonald", dated March 3, 1931, by John F. Rand, Civil Engineer, and recorded with Middlesex South District Deeds at the end of Record Book 5542, bounded and described as follows: EASTERLY: by said Walton Park, eighty-three and 75/100 (83.75) feet; NORTHERLY: by land now or formerly of Plant, eighty (80) feet; WESTERLY: by land now or formerly of Moore, seventy-six one-hundredths (0.76) of a foot; NORTHERLY: again by land or formerly of said Moore, thirty and 05/100 (30.05) feet; WESTERLY: again in part by land now or formerly of Harwood and in part by land now or formerly of White, eighty-two and 99/100 (82.99) feet; SOUTHERLY: by land now or formerly of Spencer, one hundred ten and 05/100 (110.05) feet. For title, see deed of Nancy Jean Montgomery dated August 25, 2025 and recorded with Middlesex County (Southern District) Registry of Deeds in Book 84542, Page 75.EXHIBIT BEXHIBIT C OFFICE OF PLANNING AND CITY OF MELROSE COMMUNITY DEVELOPMENT City Hall, 562 Main Street Melrose, Massachusetts 02176 LORI MASSA Telephone - (781) 979-4190 Director and City Planner Fax - (781) 979-4290 MEMORANDUM To: Melrose City Council From: Denise Gaffey, Project Manager Date: July 14, 2026 Re: Grant of Easement for Underground System at 204 Tremont Street, Fire Engine 2 Enclosed please find a Grant of Easement prepared by National Grid to provide an easement to install, operate and maintain an Underground Electrical Distribution System to support the new Fire Station at 204 Tremont Street. The Easement document has been reviewed by the City Solicitor and will be signed by Mayor Grigoraitis upon approval of the City Council. Previously, by Order #2025-216, the Council approved a National Grid Petition at the same location to install a new pole and steel conduit riser to feed the new pad-mounted transformer which will be installed as part of the construction project. Enclosure: Grant of Easement for Underground System at 204 Tremont Street (4 pages) GRANT OF EASEMENT The CITY OF MELROSE, a Massachusetts municipal corporation and body politic having a mailing address at 562 Main Street, Melrose, Massachusetts 02176 (hereinafter referred to as the “Grantor”), for consideration of One ($1.00) Dollar, grants to MASSACHUSETTS ELECTRIC COMPANY, a Massachusetts corporation with its principal place of business at 170 Data Drive, Waltham, Massachusetts 02451 (hereinafter referred to as the “Grantee”) with quitclaim covenants, the perpetual right and easement to install, construct, reconstruct, repair, replace, add to, maintain and operate for the transmission of high and low voltage electric current and for the transmission of intelligence, an “UNDERGROUND ELECTRIC DISTRIBUTION SYSTEM” (hereinafter referred to as the “UNDERGROUND SYSTEM”), consisting of lines of buried wires and cables and lines of wires and cables installed in underground conduits, together with all equipment and appurtenances thereto, and without limiting the generality of the foregoing, but specifically including the following equipment, namely: manholes, manhole openings, bollards, handholes, junction boxes, transformers, transformer vaults, padmounts, padmount transformers and all housings, connectors, switches, conduits, cables and wires all located over, across, under and upon a portion of the Grantor’s property in Melrose, Middlesex County, Massachusetts, for the purpose of serving the Grantor’s property and others. Said “UNDERGROUND SYSTEM” is located in, through, under, over, across and upon a portion of that certain parcel of land situated on the southwesterly side of Melrose Street and the westerly side of Tremont Street, being more particularly shown on a Plan of Land recorded with the Middlesex South District Registry of Deeds (the “Registry”) as Plan No. 973 of 1928. And further, said “UNDERGROUND SYSTEM” (locations of the electrical equipment and other facilities on the hereinbefore referred to Grantor’s property) is approximately shown on a sketch entitled: “EASEMENT; Owners: City of Melrose; Address: 204 Tremont St, Melrose, MA 02176; SKETCH TO ACCOMPANY EASEMENT: Proposed Installation +/- 21 ft of 2-4” PVC SCH 40 Concrete Encased Conduit with 3-#2 CU EPR UG Cable, and 3PH 500 kVA Pad Mounted #1798-51 XFRM 277/480V,” dated October 22, 2025, a reduced copy of said sketch is attached hereto as “Exhibit A” and recorded herewith, copies of which are in the possession of the Property Address: 204 Tremont St, Melrose MA 02176 (Middlesex South) Grantor and Grantee herein, but the final definitive locations of said “UNDERGROUND SYSTEM” shall become established by and upon the installation and erection thereof by the Grantee. WR# 31174939 Address of Grantees: After recording return to: Mass. El., 170 Data Drive, Waltham, Massachusetts 02451 Jessica White National Grid USA Service Company, Inc. 170 Data Drive 05 MELRMA GEN Waltham, MA 02151 Also with the further perpetual right and easement from time to time to pass and repass over, across and upon said Grantor’s property as is reasonable and necessary in order to renew, replace, repair, remove, add to, maintain, operate, patrol and otherwise change said “UNDERGROUND SYSTEM” and each and every part thereof and to make such other excavation or excavations as may be reasonably necessary in the opinion and judgment of the Grantee, its successors and assigns, and to clear and keep cleared the portions and areas of the Grantor’s property wherein the “UNDERGROUND SYSTEM” is specifically located, as shown on the sketch herein referred to, of such trees, shrubs, bushes, above ground and below ground structures, objects and surfaces, as may, in the opinion and judgment of the Grantee, interfere with the efficient and safe operation and maintenance of the “UNDERGROUND SYSTEM” and other related electrical equipment. However, said Grantee, its successors and assigns, will properly backfill said excavation or excavations and restore the surface of the land to as reasonably good condition as said surface was in immediately prior to the excavation or excavations thereof. If said herein referred to locations as approximately shown on the sketch herein also referred to shall become unsuitable for the purposes of the Grantee or the Grantor, its successors and assigns, then said locations may be changed to areas mutually satisfactory to both the Grantor and the Grantee herein; and further, said newly agreed to locations shall be indicated and shown on the sketch above referred to by proper amendment or amendments hereto. The Grantor, for itself, its successors and assigns, covenant and agrees with the Grantee, for itself, its successors and assigns, that this Grant of Easement and the location of the “UNDERGROUND SYSTEM” may not be changed or modified without the written consent of the Grantee, its successors and assigns, which consent shall not be unreasonably withheld. Any relocation so requested shall be at the sole cost and expense of the requesting party. It is the intention of the Grantor to grant to the Grantee, its successors and assigns, all the rights and easements aforesaid and any and all additional and/or incidental rights needed to install, erect, maintain and operate within the Grantor’s property an “UNDERGROUND SYSTEM” for the transmission of intelligence and for the purpose of supplying electric service to the Grantor’s property, including, without limitation, to the building, buildings or proposed buildings shown on the last herein referred to sketch or amended sketch and the right to service others from said “UNDERGROUND SYSTEM”. Following such installation, Grantor may, at its sole cost and expense, prepare and submit to Grantee for review and approval an “as-built” plan in recordable form showing the permanent locations of the “UNDERGROUND SYSTEM”, following which Grantor and Grantee, at Grantor's sole expense, may enter into an amendment to this easement to establish such permanent locations with such plan attached. The easements herein granted are non-exclusive, however, it is agreed that the “UNDERGROUND SYSTEM” shall remain the exclusive property of the Grantee, its successors and assigns, and that the Grantee, its successors and assigns, shall pay all taxes assessed thereon. [Signature Page Follows] WR# 31174939 For Grantor’s title, see deed dated April 27, 1928, recorded with the Registry in Book 5299, Page 588. IN WITNESS WHEREOF, the City of Melrose has caused its corporate seal to be hereto affixed and these presents to be signed in its name and behalf by JENNIFER GRIGORAITIS, its Mayor, being thereto duly authorized this _______ day of ____________, 2025. CITY OF MELROSE ______________________________ By: Jennifer Grigoraitis Its: Mayor Commonwealth of Massachusetts County of ______________________ ss. On this the _______ day of _____________________, 2025, before me, the undersigned Notary Public, personally appeared Jennifer Grigoraitis, proved to me through satisfactory evidence of identity, which was/were _____________________________________, to be the persons whose name is signed on the preceding Grant of Easement and acknowledged to me that she signed it voluntarily for its stated purpose, as Mayor of the City of Melrose. ____________________________________ Signature of Notary Public ____________________________________ Printed Name of Notary My Commission Expires_______________ Place Notary Seal and/or Any Stamp Above WR# 31174939 N NOT TO SCALE 224 TREMONT ST 159-161 MELROSE ST 220 TREMONT ST +/- 21 ft of 2-4" PVC SCH 40 Concrete Encased Conduit 204 TREMONT ST LEGEND Date: 10.22.2025 3ph Pad Owners: EASEMENT Designer: RAFA OH Existing Mounted Address: Wires KERGUELEN XFMR City of Melrose 204 Tremont St, WR #: 31174939 Proposed Melrose, MA 02176 UG Proposed Riser Conduit/Cable SKETCH TO ACCOMPANY EASEMENT: Existing Pole Proposed Installation +/- 21 ft of 2-4" PVC SCH 40 Concrete Encased Conduit with 3-#2 CU EPR Property Line Proposed UG Cable, and 3PH 500 kVA Pad Mounted Pole #1798-51 XFRM 277/480V

Transcript

▶ 5:52 being broadcast and recorded by Melrose Cable Access TV and will be available for viewing in its entirety on MMTV and through the city website. Madam Clerk, will you please call the roll? Yes. Councilor Chen? Here. Councilor Finocchiaro? Councilor Jamaleddine? Here. Councilor Karamcheti? Councilor Kowal? Here. Councilor Obremski? Here. Councilor Park? Councilor Romanul? Here. Councilor Vandiver? Councilor Williams? Here. President Freeman? Here. Thanks for a quorum. Thank you. At this time, please rise if you're able to join the Pledge of Allegiance. I pledge allegiance to the flag of the United States of America, and to the Republic for which it stands, one nation under God, indivisible, with liberty

▶ 6:38 Bradley Freeman: and justice for all. Thank you. At this time, I'll motion by unanimous consent to approve without reading the minutes from July 20th. Seeing no objection, those minutes are now approved. I will now motion by unanimous consent to open the floor for public comment. Seeing no objection, we are open for public comment. Per Rule 33A of the Melrose City Council rules, this is the portion of the meeting where the public may speak on any item on tonight's agenda. Comments expressing any viewpoint on any other matter are also welcome. As a reminder, public comment period is an opportunity for the public to share comments. Councilors will not respond. You have up to five minutes for comments. I will notify you when you have 30 seconds left. Welcome, sir.

▶ 7:21 If you wouldn't mind just starting with your name and address for the record? Be happy to, sir. Thank you. Good evening, Councilors. My name is Dennis McCarthy. I live at 104 Heywood Avenue in the Horace Mann area. I've been a Melrose resident for more than 40 years. My wife has served this community for many years as a school nurse at St Mary's and later at the Lincoln School. We moved here from Boston, in large part because of Melrose character. I was talking to Jason a moment ago. One of the things we always valued about the city is the character. When we were in Boston, we lived in Jamaica Plain. It wasn't quite the same, although the real stop was somebody was killed across the street from us, so that was a hard stop. We're getting out of here.

▶ 8:07 But we found Melrose by accident through a friend, and then we rented, and then one thing became another thing, and then we wound up buying a house over on Heywood Avenue, by Heywood and Damon. But what we valued really here is that even when we disagree, we always, on important issues, they're usually discussed in public through hearings, council deliberation, and when appropriate, you all vote on it and make a decision. And the reason I'm here tonight is to raise a concern about the city's use of automated license plate readers, Flock. After reading about this technology, God knows where I was reading, it might've been CNN, whatever, I wondered whether it was used in Melrose. I later learned that we had two readers listed publicly online, and then I

▶ 8:57 subsequently came to understand that we actually have three. I was very surprised and very concerned to learn this. My concern was, excuse me My concern is straightforward. How did this happen without there being any public conversation, debate, or a vote? Other cities that I looked at, like Cleveland, Los Angeles, Salem, Massachusetts, most recently, there were very vigorous public conversations about this. So I contacted the mayor's office. I received a PDF of the policy. I followed up to the mayor's office with additional questions and did not get a response. I then reached out to Councilor Jason Chen, who's been very helpful in discussing my concerns about the process and the potential impact on residents' privacy.

▶ 9:52 I'm not here tonight as a lawyer or an expert on technology. I'm here as a longtime resident asking for a transparent public conversation. Specifically, I would respectfully ask the council to review the city's relationship with Flock, consider suspending the contract long enough to allow a broader public review, including an opportunity for all residents to share their thoughts. I would ask whether the city would consider labeling the locations where readers are installed and/or covering the cameras until the community's had a chance to discuss and decide how this type of surveillance should be used in Melrose. This has been done in other communities where we can't come to an accommodation, the cameras are covered until an accommodation can be found.

▶ 10:39 In terms of labeling, I actually came across that idea when I was traveling to England. I was in London and Manchester, and if you've ever been to England, wherever you go, you see CCTVs. You're in a CCTV area. I was going to a gym in Manchester, down an alley. And in both cases, they were short. There were signs that said there was a camera there. While it made me a little jumpy, but at least I understood I was being surveilled. I was telling Jason, we were talking briefly before I sat here, that Whole Foods has posted a sign outside their store now. That they now surveil their customers inside the store. I don't have as much an issue with that. It's private property. The sign's prominently displayed.

▶ 11:25 I can choose to go some other place, go to Shaw's if I want to. So I appreciate that transparency. This really isn't about opposing public safety. I come from a public safety background. My father's a police officer, my brother's a police officer. It's about making sure that the tools with privacy implications are reviewed openly with the mayor's office, the police department, the city council, and that the public are all part of that conversation, and that we're not left out of that conversation. The place where we are now is a place where many cities- 30 seconds left, Mr. McCarthy Thank you. Where many cities find themselves. Thank you very much for your time, and thank you for your service to the city.

▶ 12:11 Bradley Freeman: Thank you, Mr. McCarthy. You're welcome, sir. Is there anyone else who would like to offer public comment today? Seeing no one in person. Madam Clerk, is there anyone online? No one online. Thank you. If there's no objection, a motion by unanimous consent to close public comment. Seeing no objection, we are now closed for public comment. There are no communications from the honorable mayor tonight. Moving on to new business. Filings by the honorable mayor, appointments, and reappointments. ID number 2026-1629, appointment of Daniel Gelormini, 20 Pilgrim Road, as a full member of the Zoning Board of Appeals for a five-year term set to expire on the last day of February 2028. Mr. Gelormini's appointment

▶ 13:02 replaces membership of Benjamin Rosenberg, who recently resigned from the ZBA. This is under boards and commissions. ID number 2026-1633, appointment of Meghan Britt, 79 Burrell Street, to the Liquor Licensing Commission for a six-year term, said term to expire the first Monday of June 2032. This is under boards and commissions. Grants. ID number 2026-1618, acceptance of 2026 Green Communities Grant in the amount of $122,081. This is under appropriations and oversight. ID number 2026-1619, acceptance of a Massachusetts Gaming Commission Community Mitigation Fund Grant in the amount of 51,300. This is under appropriations and oversight. Orders. ID number 2026-1620, acceptance of donated parcel for

▶ 13:54 conservation purposes. This is under appropriations and oversight. ID number 2026-1630, renewal of the Intermunicipal Agreement of Shared Health Department Services among the City of Melrose, the Town of Wakefield, and the Town of Stoneham for three years. This is under legal and legislative. There's no filings by members of the Melrose City Council. Information orders. ID number 2026-1631, informational order, a natural hazard mitigation plan, public review draft. This is under public works. Licenses. ID number 2026-1632, new common vic license for Slurp Noodle Restaurant. This is under protection and license. Petitions. ID number 2026-1560, 18 Tremont Street to install one JO pole on Tremont Street with a riser to provide electric service for a new

▶ 14:52 Bradley Freeman: customer at 18 Tremont Street in Melrose. Mr. President, I'd like to seek immediate consideration for this order for the purpose of scheduling a public hearing on Tuesday, September 8th at 8:00 PM. Is there a second for immediate consideration? Second. There's a motion for immediate consideration made by Councilor Vanderberg, seconded by Councilor Demaldian. On discussion. Seeing none, all in favor? Aye. Any opposed? All right. This motion will be considered now. Councilor Vanderberg. Motion to set a public hearing on Tuesday, September 8th at 8:00 PM. Second. There's a motion to schedule a public hearing on Tuesday, September 8th at 8:00 PM for ID number 2026-1560 made by Councilor Vanderberg, seconded by Councilor Romanul.

▶ 15:36 Bradley Freeman: On discussion. Seeing none, all in favor? Aye. Any opposed? Seeing none, that is scheduled. ID number 2026-1656, Lake Avenue, WR31359974, National Grid to install underground utilities on Lake Avenue. Mr. President, I'd also motion for immediate consideration for this petition. Second. There's a motion by Councilor Vanderberg for immediate consideration, seconded by Councilor Demaldian. On discussion. Seeing none, all in favor? Aye. Any opposed? Immediate consideration. Okay, and I would like to motion to schedule a public hearing on Tuesday, September 8th at 8:00 PM. Yes? Just schedule one at 8:00 PM? Yeah, just still say the 8:00 PM for this one too- Okay. And then- Yeah, both be at 8:00 PM. Okay, great.

▶ 16:29 Bradley Freeman: There's a motion to schedule a public hearing on September 8th at 8:00 PM. Is there a second? Second. Second by Councilor Williams. On discussion. Seeing none, all in favor? Aye. Any opposed? That is scheduled. Moving on to unfinished business, appointments and reappointments. ID number 2026-1415, appointment of Dion Cascarella, 116 Walton Park, to the Human Rights Commission for a three-year term, said term to expire on the last day of February 2029. This comes from boards and commissions with a recommendation to approve. At this time, I make that motion. Second. Motion to approve made by Councilor Vanderberg, seconded by Councilor Williams. On discussion. Seeing none, all in favor? Aye. Any opposed? That appointment is approved. Grants.

▶ 17:21 Ryan Williams: ID number 2026-1529, the acceptance of the fiscal year 2025 Emergency Management Performance Grant in the amount of $5,850. Mr. President, this comes to us from the Appropriations and Oversight Committee with a recommendation for passage, and at this time I'll make a motion for passage. Second. Motion of passage made by Councilor Romanul, seconded by Councilor Williams. On discussion. Councilor Williams. Yeah, thank you. In the appropriations meeting, which was like 15 minutes ago, I voted present on this because I had a lot of concerns around the language in the contract, which as might be expected from this administration, is extremely long, very confusing, redundant in several parts. Since that time, we had an interlude between meetings.

▶ 18:05 Ryan Williams: I was able to listen to some of the feedback that was given by the city solicitor and also take a reread of the contract. And while I believe that there is still some risk attached with doing business with the Trump administration, I also believe that the members of this council will do everything in their power to prevent federal overreach from harming our citizens. So I'm going to vote yes on this. Any discussion? Seeing none, Madam Clerk. Councilor Chen? Yes. Councilor Donohue? Councilor Jamaleddine? Yes. Councilor Karamcheti? Councilor Kowal? Yes. Councilor Obremski? Yes. Councilor Park? Councilor Romanul? Yes. Councilor Vandiver? Yes. Councilor Williams? Yes. President Freeman? Yes. That motion passes.

▶ 18:52 Thank you. Moving on to orders. Orders. ID number 2026-1520, informational order. Warrant for 2026 state primary to be held at Melrose Middle School gymnasium on Tuesday, September 1st, 2026, from 7:00 AM to 8:00 PM for Ward 1, Precinct 1 and 2; Ward 2, Precinct 1 and 2; Ward 3, Precinct 1 and 2; Ward 4, Precinct 1 and 2; Ward 5, Precinct 1 and 2; Ward 6, Precinct 1 and 2; and Ward 7, Precinct 1 and 2, to notify the inhabitants of the City of Melrose that can cast a vote in the state primaries. Mr. President, this comes to us from the Finance Committee with a recommendation for passage. And at this time, I'll make a motion for passage. Place on file. Oh, place on file. My apologies. Not actually my committee, I'm just cosplaying

▶ 19:39 today. Motion to place on file. Second. Motion to place on file made by Councilor Romanul, seconded by Councilor Jamaleddine. On discussion? Seeing none, all in favor? Aye. Aye. Aye. Any opposed? That motion passes. ID number 2026-1521, informational order. The Board of Registrars has agreed to the following dates, times, and location for the state primary in-person early voting. Saturday, August 22nd, 9:00 AM to 5:00 PM; Monday, August 24th through Thursday, August 27th, 8:30 AM to 4:00 PM; and Friday, August 28th, 8:30 AM to 12:30 PM, in the City Council Chamber located on the first floor of the Melrose City Hall, 562 Main Street, Melrose, Mass. Mr. President, this comes to us from the Finance Committee with a recommendation to

▶ 20:27 Kimberly Vandiver: place on file. And at this time, I'll make a motion to place on file. Second. Motion to place on file made by Councilor Romanul, seconded by Councilor Jamaleddine. On discussion? Seeing none, all in favor? Aye. Aye. Aye. Any opposed? That motion passes. ID number 2026-1530, amending Section 93 of the Melrose Code of Ordinances to allow for a licensing and inspection process for kennel licensing in Melrose. Mr. President, this comes from the Legal and Legislative Committee with a recommendation for passage as amended. Councilor Vandiver. I'd like to make one further amendment to more clearly state what I was intending when I made an amendment in the previous meeting. So, I would like to motion to amend B to IV to state other

▶ 21:23 Bradley Freeman: kennels, including veterinary kennels and breeding kennels, are not permitted. That's the entirety of my amendment rather than the previous bit that was included. So, you're making an amendment to strike your prior amendment and instead insert that language? Exactly. Would you mind just reading that language one more time? Absolutely. It is, "Other kennels, including veterinary kennels and breeding kennels, are not permitted." So, there's a motion on the floor to strike Councilor Vandiver prior amendment before the Legal and Legislative Committee and replace it with new language. Is there a second to that motion? Can I ask a question? Where is this going? You said it was B what? Capital B, number two, IV.

▶ 22:10 Bradley Freeman: For councilors' reference, the ordinance in the agenda packet is the original ordinance as filed. It does not contain the amendments that were made during the Legal and Legislative Committee hearing. Okay. And I'll also just, since I know Councilor Williams was not present, the reason for that is that there are five types of kennels contemplated in Massachusetts. This ordinance speaks about three of them, and I wanted to be clear about the other two, that they're not included. I'll second. So, there's a motion on the floor made by Councilor Vandiver, seconded by Councilor Jamaleddine. On discussion? Seeing none, all in favor? Aye. Aye. Aye. Any opposed? That motion passes. Councilor Kowal. At this time, I will make

▶ 23:03 a motion to pass the ordinance as amended. Second. There's a motion to pass the ordinance as amended made by Councilor Kowal, seconded by Councilor Jamaleddine. On discussion? Seeing none, this is a roll call vote. Madam Clerk. Councilor Chen? Yes. Councilor Jamaleddine? Yes. Councilor Kowal? Yes. Councilor Obremski? Yes. Councilor Romanul? Yes. Councilor Vandiver? Yes. Councilor Williams? Yes. President Freeman? Yes. That motion passes. Thank you. ID number 2026-1531, acceptance of revised easement at 105 Walton Park in Melrose. Mr. President, this comes to us from the Appropriations and Oversight Committee with a recommendation for passage. And at this time, I'll make a motion for passage. Second.

▶ 23:56 Motion of passage made by Councilor Romanul, seconded by Councilor Kowal. On discussion? Seeing none, Madam Clerk. Councilor Chen? Yes. Councilor Jamaleddine? Yes. Councilor Kowal? Yes. Councilor Obremski? Yes. Councilor Romanul? Yes. Councilor Vandiver? Yes. Councilor Williams? Yes. President Freeman? Yes. That motion passes. Thank you. ID number 2026-1533, grant of easement for 204 Tremont Street. Mr. President, this comes to us from the Appropriations and Oversight Committee with a recommendation for passage. And at this time, I'll make a motion for passage. Second. Motion for passage made by Councilor Romanul, seconded by Councilor Kowal. On discussion? Seeing none, Madam Clerk. Councilor Chen?

▶ 24:43 Bradley Freeman: Yes. Councilor Jamaleddine? Yes. Councilor Kowal? Yes. Councilor Obremski? Yes. Councilor Romanul? Yes. Councilor Vandiver? Yes. Councilor Williams? Yes. President Freeman? Yes. That motion passes. Thank you. Moving on. Are there any reports from committees? Seeing none. There are no expiry's. Any Rule 36 reports? Seeing none. At this time, I'll entertain a motion to adjourn. So moved. Second. Motion to adjourn made by Councilor Romanul, seconded by Councilor Kowal. All in favor? Aye. Aye. Aye. Any opposed? The ayes have it, we're adjourned.

City Council — 2026-08-17

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