City Council — 2025-11-10

City Council Meeting

This meeting starts at 45:45 in a recording that covers several meetings.

Attendance

Cal Finocchiaro present · Ward 6; Mark Garipay present · Ward 4; Ward Hamilton absent · At-Large; Maya Jamaleddine present · At-Large; Manjula Karamcheti present · Ward 1; Leila Migliorelli present · At-Large; John Obremski present · Ward 2; Devin Romanul present · Ward 7; Robb Stewart present · Ward 3; Kimberly Vandiver present · Ward 5; Ryan Williams present · At-Large

Agenda

Minutes

City Council Regular Meeting Monday, November 10, 2025, 7:45 PM City Council Chambers, 1st Floor 562 Main Street, Melrose, MA 02176 MINUTES I. CALL TO ORDER Meeting was called to order by President Migliorelli at 7:56 pm. Attendee Name Title Status Arrived Cal Finocchiaro Ward 6 Present Mark Garipay Ward 4 Present Ward Hamilton At-Large Absent Maya Jamaleddine At-Large Present Manjula Karamcheti Ward 1 Present John Obremski Ward 2 Present Devin Romanul Ward 7 Present Robb Stewart Ward 3 Present Kimberly Vandiver Ward 5 Present Ryan Williams At-Large Present Leila Migliorelli At-Large Present II. MINUTES APPROVAL A. City Council Regular Meeting October 20, 2025 7:45 PM Motion to unanimously Approve the minutes without reading made by President Migliorelli. RESULT: APPROVED [UNANIMOUS] AYES: Cal Finocchiaro, Mark Garipay, Maya Jamaleddine, Manjula Karamcheti, John Obremski, Devin Romanul, Robb Stewart, Kim Vandiver, Leila Migliorelli, Ryan Williams NAYS: None ABSENT: Ward Hamilton III. PUBLIC COMMENT 1 Motion to Open public comment made by President Migliorelli at 7:58 pm. There were no comments on the floor or via Zoom. Motion to Close public comment made by President Migliorelli at 7:58 pm. When: Nov 10, 2025 07:45 PM Eastern Time (US and Canada) Topic: City Council Meeting Join from PC, Mac, iPad, or Android: https://cityofmelrose- org.zoom.us/j/93880569381?pwd=q3HjCqA0avib7I0UcwY7sRpsxEQbVG.1 Passcode:621864 Webinar ID: 938 8056 9381 IV. NEW BUSINESS A. Filings by the Honorable Mayor i. Appointments/Reappointments

1. (ID # 2025-157): Appointment of David B. Luciano as a Constable in the City of Melrose Motion to Refer to Boards & Commissions made by President Migliorelli. RESULT: ASSIGN TO COMMITTEE TO: Boards & Commissions

2. (ID # 2025-218): Appointment of Adam H. Garfield-Abrams, 14 Wentworth Road, to the Melrose Housing Authority, replacing Steven Douglas, who resigned, for the remainder of the three-year term; said term to expire on the first Monday of March 2028. Motion to Refer to Boards & Commissions made by President Migliorelli. RESULT: ASSIGN TO COMMITTEE TO: Boards & Commissions B. Filings by members of the Honorable City Council i. Pole Petition

1. (ID # 2025-216): National Grid Petition for 204/206 Tremont Street WR#31174939 to install 1 JO POLE to mount the new transformer for new fire station project. Motion for immediate consideration of this item for purposes of setting a public hearing made by Councilor Williams. There were no objections. Motion to set a public hearing on Monday, 11/17, at 8:00 pm made by Councilor Williams. All were in favor and motion passed. RESULTS: ACCEPTED [UNANIMOUS] TO: City Council Public Hearing 2 AYES: Cal Finocchiaro, Mark Garipay, Maya Jamaleddine, Manjula Karamcheti, John Obremski, Devin Romanul, Robb Stewart, Kim Vandiver, Leila Migliorelli, Ryan Williams NAYS: None ABSENT: Ward Hamilton President Migliorelli moved to Public Hearing portion of agenda at 8:01 pm.

2. (ID # 2025-217): National Grid Petition for 14-24 Tremont St WR#31123475 to install underground facilities on Tremont St and to install concrete encased PVC Conduit and 2/4" steel conduit riser under western sidewalk from existing pole #440 located toward 14-24 Tremont Street property. These conduits need to be installed to feed new pad mounted transformer to give power to new development at 14-24 Tremont St Melrose MA. Motion for immediate consideration of this item for purposes of setting a public hearing made by Councilor Williams. There were no objections. Motion to set a public hearing on November 17 at 8:00 pm made by Councilor Williams. All were in favor and motion passed. RESULTS: ACCEPTED [UNANIMOUS] TO: City Council Public Hearing AYES: Cal Finocchiaro, Mark Garipay, Maya Jamaleddine, Manjula Karamcheti, John Obremski, Devin Romanul, Robb Stewart, Kim Vandiver, Leila Migliorelli, Ryan Williams NAYS: None ABSENT: Ward Hamilton C. APPROPRIATIONS

i. (ID # 2025-249): Acceptance of vote language for Appropriation of Feasibility Study for MSBA Accelerated Repair projects Motion to Refer to Appropriations & Oversight Committee made by President Migliorelli. RESULT: ASSIGN TO COMMITTEE TO: Appropriations & Oversight D. Licenses

i. (ID # 2025-214): Common Victualler Renewals for 2026 Motion to Refer to Protection & License Committee made by President Migliorelli. RESULT: ASSIGN TO COMMITTEE TO: Protection & License 3

ii. (ID # 2025-215): NEW Gasoline and Storage Application 288 Main Street Motion to Refer to Protection & License Committee made by President Migliorelli. RESULT: ASSIGN TO COMMITTEE TO: Protection & License

iii. (ID # 2025-229): Motor Vehicle Class I and II License renewals for 2026 Motion to Refer to Protection & License Committee made by President Migliorelli. RESULT: ASSIGN TO COMMITTEE TO: Protection & License E. Orders

i. (ID # 2025-203): National Grid Easement Request - Dills Court Parking Lot and Cerretani Way Motion for immediate consideration of this item for purposes of setting a public hearing made by Councilor Williams. There were no objections. Motion to set a public hearing on November 18 at 8:00 pm made by Councilor Williams. All were in favor and motion passed. RESULTS: ACCEPTED [UNANIMOUS] TO: City Council Public Hearing AYES: Cal Finocchiaro, Mark Garipay, Maya Jamaleddine, Manjula Karamcheti, John Obremski, Devin Romanul, Robb Stewart, Kim Vandiver, Leila Migliorelli, Ryan Williams NAYS: None ABSENT: Ward Hamilton V. PUBLIC HEARING-NATIONAL GRID PETITIONS Public Hearing opened by President Migliorelli at 8:01 pm. Discussion and vote occurred for following Pole Petition. Public Hearing closed at 8:04 pm. Motion to Recess to go to Appropriations & Oversight meeting made by Councilor Stewart at 8:04 pm. Seconded by Councilor Karamcheti Meeting was recessed A. Petitions

i. (ID # 2025-221): WR# 31177554 371 E Foster Street National Grid Petition. Proposed Installation 40 ft C3 (Class 3) JO (Jointly Owned) Pole #5 in the eastern sidewalk in front 371 E Foster St.

(ID# 13038) 4 Councilor Williams asked what direction they will put the pole and it will be eastbound. He asked who pays for the removal and replacement. This is a customer request so the customer will pay for the work with no charge to the city. Motion to Approve made by Councilor Williams Seconded by Councilor Romanul All were in favor and motion passed. RESULT: PASSED [UNANIMOUS] AYES: Cal Finocchiaro, Mark Garipay, Maya Jamaleddine, Manjula Karamcheti, John Obremski, Devin Romanul, Robb Stewart, Kim Vandiver, Leila Migliorelli, Ryan Williams NAYS: None ABSENT: Ward Hamilton Motion to Close public hearing made by President Migliorelli at 8:04 pm and public hearing was closed. VI. UNFINISHED BUSINESS A. Appropriation

i. (ID # 2025-126): An Appropriation from Capital Stabilization in the amount of $35,000 to DPW Facilities. An Appropriation from Capital Stabilization in the amount of $35,000 to DPW Facilities to provide emergency temporary shoring at City Hall.

(ID# 13004) From: Appropriations & Oversight Motion for Passage made by Councilor Garipay Seconded by Councilor Jamaleddine All were in favor and motion passed. RESULT: PASSED [UNANIMOUS] AYES: Cal Finocchiaro, Mark Garipay, Maya Jamaleddine, Manjula Karamcheti, John Obremski, Devin Romanul, Robb Stewart, Kim Vandiver, Leila Migliorelli, Ryan Williams NAYS: None ABSENT: Ward Hamilton B. Grants

i. (ID # 2025-125): Acceptance of Donation to Support Recycling and Sustainability Initiatives. Acceptance of Donation in the Amount of Five Hundred Dollars ($500) for the Purposes of Proceeding with Solid Waste and Recycling Initiatives.

(ID# 13002) From: Appropriations & Oversight Motion for Passage made by Councilor Garipay Seconded by Councilor Karamcheti All were in favor and motion passed. RESULT: PASSED [UNANIMOUS] 5 AYES: Cal Finocchiaro, Mark Garipay, Maya Jamaleddine, Manjula Karamcheti, John Obremski, Devin Romanul, Robb Stewart, Kim Vandiver, Leila Migliorelli, Ryan Williams NAYS: None ABSENT: Ward Hamilton C. Orders

i. (ID # 2025-63): Adoption of MGL 203C, Sections 1-11 Prudent Investor From: Appropriations & Oversight Motion for Passage made by Councilor Garipay Seconded by Councilor Stewart All were in favor and motion passed. RESULT: PASSED [UNANIMOUS] AYES: Cal Finocchiaro, Mark Garipay, Maya Jamaleddine, Manjula Karamcheti, John Obremski, Devin Romanul, Robb Stewart, Kim Vandiver, Leila Migliorelli, Ryan Williams NAYS: None ABSENT: Ward Hamilton D. Ordinances

i. (ID # 2025-123): Food Truck Operations within the City of Melrose Ordinance. Proposed Ordinance relative to Food Truck Operations within the City of Melrose.

(ID# 12951) From: Legal & Legislative This item is Held in Committee so no vote was taken on the ordinance. RESULT: HELD IN COMMITTEE TO: Legal & Legislative VII. REPORTS FROM COMMITTEES Councilor Garipay stated that next Thursday, 11/20, there will budget hearings on the successful override with the revised budgets. We will have memos on every department and what their budget will look like. President Migliorelli mentioned that the affected department budgets will be available this Thursday on the agenda. Councilor Garipay mentioned that the Veterans Day memorial celebration will be tomorrow at 11:00 at the Knoll Vietnam War Memorial. Councilor Hamilton was absent so his presentation on the update of the Public Safety Buildings Project will be attached to this agenda. A. Update on Public Safety Buildings Project VIII. EXPIRIES IX. RULE 36 REPORTS X. ADJOURNMENT 6 Motion to Adjourn by unanimous consent made by President Migliorelli at 8:36 pm. Meeting was adjourned. 7 Adam H. Garfield-Abrams (He/Him/His) 16 Wentworth Road, Melrose MA 02176 • • https://www.linkedin.com/in/adgarfield Education Masters of Labor Studies, Spring 2017 University of Massachusetts Amherst- Labor Center, Amherst MA Bachelors in Political Science, Spring 2010 The State University of New York at New Paltz, New Paltz NY Work Experience AFSCME Council 93 Boston Metro Region, Massachusetts Senior Staff Representative May 2025 – Present Negotiations: Handled the upkeep of 32 bargaining unit collective bargaining agreements as Chief Negotiator. Drafted proposals, negotiated contracts with municipal governments, facilitated ratification votes, and harmonized changes to final agreements. Servicing of Membership: Oversaw disputes between Local Unions and Management. Represented Labor Leaders and Rank-and-file members with grievance processes and disciplinary hearings. Advised Labor Leaders on how to investigate grievances, manage contractual and labor law violations as well as non-grievance conflict resolution through Labor-Management meetings. Assisted Legal Counsel: Identified and collected the intake of evidence for Legal Counsel for the preparation of contractual arbitrations and Unfair Labor Practice (Unfair labor Practice) charges. Municipal and Regional Government Relations: Cultivated a strong understanding of municipal and regional government through collective bargaining and political action at the regional and municipal levels, while also participating in advocacy of sponsored legislation at the state level. Worked with regional Central Labor Councils to better help Local Unions and foster solidarity with peers in the area. Education and Consultation: Conducted union trainings for elected Union officers, and stewards, on an annual and biannual basis. Developed training materials to use for regional elected officer and steward trainings and state conferences. Provided guidance to elected Local officers and stewards on a number of issues to cultivate their skill-sets as labor leaders, as well as consulting with them on specific issues to better service their membership. AFSCME Council 66 Hudson Valley Region, New York Labor Relations Specialist January 2018 – May 2025 See above description for details. Page 1 of 3 Adam H. Garfield-Abrams (He/Him/His) 16 Wentworth Road, Melrose MA 02176 • • https://www.linkedin.com/in/adgarfield Graduate Employees Organization (GEO-UAW Local 2322) Amherst, Massachusetts Mobilization Coordinator (Elected Staff Position) September 2016 – May 2017 Internal Organizing: Maintained and strengthened networks of communication between rank-and-file members in departments, stewards, committees and caucuses with the goals of increasing membership and turnout to Union events. Education: Held educational workshops and meetings to increase skill-sets of rank-and-file member volunteers in preparation for member drives and bargaining. Financial and Recording Secretary: Kept track of meetings and managed the financial budget of the Bargaining Unit. New York Public Interest Research Group (NYPIRG) Albany, NYC , Long Island Campaign Organizer (Project Coordinator & Political Outreach Director) June 2009 – September 2014 Project Coordinator (September-April) Advocacy: Instructed volunteers in grassroot internal and external organizing tactics for legislative campaigns. Assisted volunteers in coordinating and holding meetings regarding prospective legislation with elected officials. Team leader for multiple delegation visits with elected officials. Represented the organization in regional coalition groups. Helped organize press releases and press conferences. Political Event Planning: Oversaw and planned events, speakers, and other on-campus programming for the student body at New York State colleges. Teaching: Ran an internship program with an average of 2 - 6 interns at a time. Purpose was the education and mentoring of above mentioned goals in order for them to become self sufficient organizers of those skill-sets . Political Outreach Director (May-August) Interviewed, hired, and trained personnel; oversaw regional offices for the execution of statewide grassroot political and legislative campaigns. Managed an office staff of roughly 20-30 personnel at a time. Conducted daily briefings on campaign issues to staff. Delegated and managed teams with specific organizing goals. Implemented statewide programming for campaigns. Page 2 of 3 Adam H. Garfield-Abrams (He/Him/His) 16 Wentworth Road, Melrose MA 02176 • • https://www.linkedin.com/in/adgarfield Other Leadership Independent Union Staff Employees Association (IUSEA) Vice President (Interim) March 2023 – December 2023 Was elected Interim Vice President of the office Staff Union of my peers at AFSCME Council 66. Was representation for in office disciplinary issues and collective bargaining of the staff union's collective bargaining agreement. Union President January 2024 – Present Was elected President of the office Staff Union of my peers at AFSCME Council 66. After ratification of the staff contract, was responsible for union representation of peers and advocate for conflict resolution within the workplace. Held Membership and Labor-Management meetings and assisted both parties shape a direction for success within our workplace for the benefit of the rank-and-file members that we represent statewide. Page 3 of 3 Page 1 of 1 Pole & UG Petition/Permit Request Form City Town of _________________________________ WR # _______________________ (circle one) SO Install __________________ JO Poles on ______________________________ (quantity) (circle one) (street name) SO Remove__________________ JO Poles on ______________________________ (quantity) (circle one) (street name) SO Relocate _________________ JO Poles on ______________________________ (quantity) (circle one) (street name) Beginning at a point approximately _________ feet _____________ of the centerline (distance) (compass heading) of the intersection of _____________________________________________________ (street name) and continuing approximately ____________ feet in a ________________ direction. (distance) (compass heading) Install underground facilities: Street(s) _________________________________________________________________ Description of Work: ENGINEER __________________________________________ DATE ________________________ Distribution Design Updated by: JMD. Last Updated: 01/14/2011 PRINTED COPIES OF THESE DOCUMENTSS ARE NOT CONTROLLED. AUTHORIZED VERSIONS APPEAR ON THE NGRID INFONET ONLY N NOT TO SCALE 224 TREMONT ST 159-161 MELROSE ST 220 TREMONT ST 206 TREMONT ST UG PETITION LEGEND WR # 31174939 – 158 Melrose St, Melrose SKETCH TO ACCOMPANY PETITON: Proposed Installation 5.4 ft of 2-4" Concrete Encased PVC Conduit SCH (Schedule) 40 & 2-4" Steel Riser under western sidewalk from new P.1798-50 toward 206 Tremont St. These riser & conduits needs to be installed to feed future Pad Mounted XFRM to be located in 206 Tremont St property to give power to new Fire Station. Designer: RAFA KERGUELEN OCT 2025 PLAN NO. REV NO. 1 1.0 Page 1 of 1 Pole & UG Petition/Permit Request Form City Town of _________________________________ WR # _______________________ (circle one) SO Install __________________ JO Poles on ______________________________ (quantity) (circle one) (street name) SO Remove__________________ JO Poles on ______________________________ (quantity) (circle one) (street name) SO Relocate _________________ JO Poles on ______________________________ (quantity) (circle one) (street name) Beginning at a point approximately _________ feet _____________ of the centerline (distance) (compass heading) of the intersection of _____________________________________________________ (street name) and continuing approximately ____________ feet in a ________________ direction. (distance) (compass heading) Install underground facilities: Street(s) _________________________________________________________________ Description of Work: ENGINEER __________________________________________ DATE ________________________ Distribution Design Updated by: JMD. Last Updated: 01/14/2011 PRINTED COPIES OF THESE DOCUMENTSS ARE NOT CONTROLLED. AUTHORIZED VERSIONS APPEAR ON THE NGRID INFONET ONLY N NOT TO SCALE 224 TREMONT ST 159-161 MELROSE ST 220 TREMONT ST 206 TREMONT ST OH PETITION LEGEND WR # 31174939 – 158 Melrose St, Melrose SKETCH TO ACCOMPANY PETITON: Proposed Installation 45 ft C2 (Class 2) JO (Jointly Owned) Pole # 1798-50 in the southern sidewalk of Melrose St in front of 204 Tremont St. This pole needs to be installed to feed new proposed Pad Mounted XFRM (Transformer) # 1798-51 for the project of new Melrose Fire Station. Designer: RAFA KERGUELEN OCT 2025 PLAN NO. REV NO. 1 1.0 DEPARTMENT OF PUBLIC WORKS Administration–Engineering–Water–Sewer–Facilities Parks–Forestry–Highway–Sanitation–Cemetery–Fleet CITY OF MELROSE Jay Coy, P.E., PMP City Hall, 562 Main Street Acting City Engineer Melrose, Massachusetts 02176 Telephone – (781) 979-4172 E-mail: jcoy@cityofmelrose.org November 17, 2025 To: Melrose City Council From: Jay Coy, P.E., Acting City Engineer CC: Tanji Cifuni, City Clerk Elena Proakis Ellis, P.E., DPW Director Subject: Order #2025-216: National Grid Petition for 204/206 Tremont Street WR#31174939 to install: one jointly owned pole to mount the new transformer for new fire station project and to install +/- 8 ft of 2-4" Concrete Encased PVC Conduit & 2-4" Steel Conduit Riser under southern sidewalk from new Pole # 1798-50 to be located in front 204 Tremont St Property. The Department of Public Works has reviewed the above-referenced request by National Grid and has the following comments and recommended conditions: 1) The proposed work is intended to allow for adequate service to be provided to the new Engine 2 Melrose Fire Station. The project involves the installation of one 45-foot class 2 pole on the southern sidewalk in front of 206 Tremont Street and 30 feet southeast from existing Pole #1798. The purpose of performing the pole installation is to install a new 3-phase primary riser to feed the new pad-mounted transformer for the new fire station. The conduits need to be installed to feed the new pad-mounted transformer from the new pole. 2) Per Melrose Ordinances, Section 202-1.1, Reservation of space for city use; rights and privileges of city therein, please note the following. In all underground conduits sufficient and necessary space as shall be determined by the City Council, upon consultation with the IT Director, shall be reserved free of expense for the use of the fire, police and other information technology, telegraph and telephone signal wires and/or cables belonging to the city and used exclusively for municipal purposes, and the city, by its inspector of wires and/or other proper servants, shall be allowed access to such conduits at all times. The city shall be allowed equal facilities and privileges with others using such conduits in putting in, taking out and repairing wires. In the alternative, another conduit, also known as a shadow conduit, of equal size and length may be laid along with the permitted conduit, which shall be for the exclusive use, and under the exclusive control of, the city. Whereas this project is for a new City building and appropriate IT infrastructure conduit will be provided as part of the project, space does not need to be reserved in the underground conduit for the City. Space on the pole for City utilities shall be provided. 3) The petitioner(s) will need to obtain a Melrose Public Works Street Opening Permit for the work. The petitioner(s) will be responsible for strict adherence to all requirements set forth within the permit including permit fees, insurance and bonding requirements. 204/206 Tremont Street Fire Station November 17, 2025 Page 2 4) All existing utilities must be marked out and protected and any utilities damaged during construction shall be repaired by the applicant at their expense. NGRID shall call Dig Safe and the City’s DPW Water and Sewer Division at least 72 hours prior to conducting the work. 5) Any new pole locations shall be in compliance with ADA standards. 6) Plans shall be made prior to issuance of a street opening permit and consequentially put in place during construction to address resident and pedestrian access and safety in and around the job site. 7) Police details shall be coordinated with the Melrose Police Department and are the responsibility of the Petitioner for both scheduling and payment. 8) NGRID shall notify property owners and businesses within 1/8 of a mile of the project at least 48 hours in advance of commencing work. If access to driveways is restricted, NGRID crews must coordinate with property owners to move vehicles in advance of work. A copy of the notice shall be provided to the Engineering Division in advance of distribution to the neighboring properties. 9) Any disturbed sidewalks shall require in-kind replacement. All restoration work shall be in accordance with the Melrose Design and Construction Standards and the permits issued by the Engineering Division. It is the responsibility of the petitioner to coordinate pavement restoration with the developer and/or property owner, with notification to the City in accordance with the Engineering Division permit for such work. 10) NGRID will clean up all debris to the satisfaction of the DPW. DEPARTMENT OF PUBLIC WORKS Administration–Engineering–Water–Sewer–Facilities Parks–Forestry–Highway–Sanitation–Cemetery–Fleet CITY OF MELROSE Jay Coy, P.E., PMP City Hall, 562 Main Street Acting City Engineer Melrose, Massachusetts 02176 Telephone – (781) 979-4172 E-mail: jcoy@cityofmelrose.org November 17, 2025 To: Melrose City Council From: Jay Coy, P.E., Acting City Engineer CC: Tanji Cifuni, City Clerk Elena Proakis Ellis, P.E., DPW Director Subject: Order #2025-217: National Grid Petition for 14-24 Tremont St WR#31123475 to install underground facilities on Tremont St and to install concrete encased PVC Conduit and 2/4" steel conduit riser under western sidewalk from existing pole #440 located toward 14-24 Tremont Street property and to install +/- 5.4 ft of 2-4" Concrete Encased PVC Conduit & 2-4" Steel Conduit Riser under western sidewalk from existing Pole # 440 located toward 14-24 Tremont St Property. The Department of Public Works has reviewed the above-referenced request by National Grid and has the following comments and recommended conditions: 1) The proposed work is intended to allow for electrical service and transformers for the new development at 14-24 Tremont Street. The project includes installing a 45' Class 2 pole on western sidewalk in front of 36 Tremont Street, 39 feet south from existing Pole # 3162. The purpose of installation the pole is to relocate the existing 3 phase overhead transformer on pole 437 that exclusively feeds 38 Tremont Street property and to re-use Pole #437 to install a protective device that will help to give power to the new development on 14-24 Tremont Street. This is necessary because all other poles on the street are already at capacity and cannot accommodate the new infrastructure. 1) The petitioner(s) met with the Acting City Engineer and/or his designee to select the exact location of the proposed pole and conduit and will need to obtain a Melrose Public Works Street Opening Permit for the work. The petitioner(s) will be responsible for strict adherence to all requirements set forth within the permit including permit fees, insurance and bonding requirements. 2) All existing utilities must be marked out and protected and any utilities damaged during construction shall be repaired by the applicant at their expense. NGRID shall call Dig Safe and the City’s DPW Water and Sewer Division at least 72 hours prior to conducting the work. 3) Any new pole locations shall be in compliance with ADA standards. 4) Plans shall be made prior to issuance of a street opening permit and consequentially put in place during construction to address resident and pedestrian access and safety in and around the job site. 14-24 Tremont Street Grant of Location November 17, 2025 Page 2 5) Police details shall be coordinated with the Melrose Police Department and are the responsibility of the Petitioner for both scheduling and payment. 6) NGRID shall notify property owners and businesses within 1/8 of a mile of the project at least 48 hours in advance of commencing work. If access to driveways is restricted, NGRID crews must coordinate with property owners to move vehicles in advance of work. A copy of the notice shall be provided to the Engineering Division in advance of distribution to the neighboring properties. 7) Any disturbed sidewalks shall require in-kind replacement. Disturbed roadway shall require curb-to- curb mill and overlay, given the good condition of the roadway. All restoration work shall be in accordance with the Melrose Design and Construction Standards and the permits issued by the Engineering Division. It is the responsibility of the petitioner to coordinate pavement restoration with the developer and/or property owner, with notification to the City in accordance with the Engineering Division permit for such work. 8) Per Melrose Ordinances, Section 202-1.1, Reservation of space for city use; rights and privileges of city therein, please note the following. In all underground conduits sufficient and necessary space as shall be determined by the City Council, upon consultation with the IT Director, shall be reserved free of expense for the use of the fire, police and other information technology, telegraph and telephone signal wires and/or cables belonging to the city and used exclusively for municipal purposes, and the city, by its inspector of wires and/or other proper servants, shall be allowed access to such conduits at all times. The city shall be allowed equal facilities and privileges with others using such conduits in putting in, taking out and repairing wires. In the alternative, another conduit, also known as a shadow conduit, of equal size and length may be laid along with the permitted conduit, which shall be for the exclusive use, and under the exclusive control of, the city. In this regard, the City is waiving this requirement for City space within the underground conduit. Space for City utilities is still required on the applicable utility poles. 9) NGRID will clean up all debris to the satisfaction of the DPW. Deborah B. Goldberg James A. MacDonald Mary L. Pichetti Chair, State Treasurer Chief Executive Officer Executive Director / Deputy CEO October 29, 2025 The Honorable Jennifer Grigoraitis, Mayor City of Melrose Melrose City Hall Office of the Mayor 562 Main Street, Second Floor Melrose, MA 02176 Re: City of Melrose, Early Childhood Center, Melrose High School Dear Mayor Grigoraitis: I am pleased to report that on October 29, 2025, the Board of Directors (the “Board”) of the Massachusetts School Building Authority (the “MSBA”) voted to invite the City of Melrose (the “District”) into the Calendar Year 2025 Accelerated Repair Program (the “ARP”) to partner with the MSBA in conducting a Schematic Design Study at the Early Childhood Center for a potential partial roof and partial windows/doors replacement project and at the Melrose High School for a potential partial roof replacement project. The invitation for the potential partial roof and partial windows/doors replacement project at the Early Childhood Center is limited to Roof Sections A- D and Window Section A, as described by the District in its Statement of Interest for the Early Childhood Center. The invitation for the potential partial roof replacement project at the Melrose High School is limited to Roof Sections A and B, as described by the District in its Statement of Interest for the Melrose High School. The ARP will focus on the preservation of existing assets by performing energy-efficient and cost-saving upgrades, which will result in direct operational savings for districts. I do want to emphasize that this invitation to partner on a Schematic Design Study is not approval of a project but is strictly an invitation to the District to work with the MSBA to explore potential solutions to the building needs that have been identified. Moving forward in the MSBA’s ARP process requires a partnership with the MSBA, and communities that “get ahead” of the MSBA without MSBA approval will not be eligible for grant funding. To qualify for any funding from the MSBA, local communities must follow the MSBA’s statute, regulations, and policies, including the ARP requirements, as outlined in this letter, which require MSBA partnership and approval at each step of the process. Districts that are invited into the ARP will be required to use Owner’s Project Managers and Designers who are pre-selected and randomly assigned by the MSBA. Districts must also adhere 10 Post Office Square, Suite S400 ● Boston, MA 02109 ● Phone: 617-720-4466 ● www.MassSchoolBuildings.org Page 2 October 29, 2025 City of Melrose Invitation to ARP Board Action Letter to other requirements that are unique to this Program, such as implementing an accelerated project schedule. The District’s commencement date for Early Childhood Center and the Melrose High School is November 3, 2025, and several prerequisites must be completed in accordance with the schedule on page four of this letter. The District must secure funding for the Schematic Design portion of this potential project within 90 calendar days of the commencement date. Submission of the properly certified documentation that the District has secured its funding must be submitted to the MSBA within 120 days of the commencement date. Districts will be expected to complete a Schematic Design Study and receive authorization to execute a Project Funding Agreement by the MSBA Board of Directors no later than 14 months from the District’s commencement date. Future funding for the total project budget will be required within 90 days after the date of the MSBA’s approval to execute a Project Funding Agreement and no later than 16 months from the District’s commencement date. Districts seeking reimbursement under the ARP will be allowed to submit requests for reimbursement monthly, but only if the total value of the invoices submitted equals more than $50,000. During the Schematic Design Study phase, the MSBA will partner with the District and its assigned Owner’s Project Manager and Designer to find the most fiscally responsible, educationally appropriate and sustainable solution to the building needs identified above. If during the Schematic Design Study phase, the District determines that the potential project does not meet the qualifying criteria of the Board’s invitation, the District will be required to remove its Statement of Interest and will not be authorized for a Project Funding Agreement for the project. For the Calendar Year 2025 ARP, the qualifying criteria included roofs of 20 years or more as of Calendar Year 2026 (installed in or before 2006) and window and door systems of 30 years or more as of Calendar Year 2026 (installed in or before 1996). For the Calendar Year 2025 ARP, the qualifying criteria for heat pump conversions included windows of less than 30 years (installed in or after 1997), the school was opened or fully renovated, including replacement of the HVAC system before 2011, and the mechanical heating distribution is not supported by steam distribution piping. As detailed above, once the District has completed the prerequisites in accordance with the schedule on page four of this letter and to the MSBA’s standards, the MSBA will assign an Owner’s Project Manager and Designer using the MSBA’s list of pre-selected and randomly assigned consultants for the ARP. In the meantime, I wanted to share with you the Board’s decision and provide a brief overview of what this means for the City of Melrose. I look forward to continuing to work with you as part of the MSBA’s Accelerated Repair Program. As always, feel free to contact me or my staff at (617) 720-4466 should you have any questions. 10 Post Office Square, Suite S400 ● Boston, MA 02109 ● Phone: 617-720-4466 ● www.MassSchoolBuildings.org Page 3 October 29, 2025 City of Melrose Invitation to ARP Board Action Letter Sincerely, Mary L. Pichetti Executive Director Cc: Legislative Delegation Leila Migliorelli, President, Melrose City Council Dorie Withey, Chair, Melrose School Committee Jen McAndrew, Vice-Chair, Melrose School Committee Cari Berman, Interim Superintendent, Melrose Public Schools File: 10.2 Letters 10 Post Office Square, Suite S400 ● Boston, MA 02109 ● Phone: 617-720-4466 ● www.MassSchoolBuildings.org Page 4 October 29, 2025 City of Melrose Invitation to ARP Board Action Letter Accelerated Repair Program Prerequisite Documents Schedule of Deliverables City of Melrose MSBA Board of Director Meeting – October 29, 2025 Early Childhood Center, Melrose High School Accelerated Repair Program Commences – November 3, 2025 Deliverable Days Due Date and Status February 2, 2026 Initial Compliance Certification 90 Required February 2, 2026 Maintenance and Capital Planning Information 90 Required Local Authorization for Schematic Design February 2, 2026 90 Funds Required Certified Copy of Local Vote Authorization of March 3, 2026 120 Schematic Design Funds Required 10 Post Office Square, Suite S400 ● Boston, MA 02109 ● Phone: 617-720-4466 ● www.MassSchoolBuildings.org GRANT OF EASEMENT The CITY OF MELROSE, a Massachusetts municipal corporation, having a mailing address at 562 Main Street, Melrose, Massachusetts 02176 (hereinafter referred to as the ) “Grantor”), for consideration of One ($1.00) dollar, grants to MASSACHUSETTS ELECTRIC COMPANY, a Massachusetts corporation with its usual place of business at 170 Data Drive, Waltham, Massachusetts 02451 (hereinafter referred to as the “Grantee”) with quitclaim covenants, the perpetual right and easement to install, construct, reconstruct, repair, replace, add to, maintain and operate for the transmission of high and low voltage electric current and for the transmission of intelligence, lines to consist of, but not limited to, seven (7) poles, (which may be Middlesex South Middlesex ( erected at different times) with wires and cables strung upon and from the same and all necessary anchors, guys, and appurtenances (hereinafter referred to as the “OVERHEAD SYSTEM”) and an “UNDERGROUND ELECTRIC DISTRIBUTION SYSTEM” (hereinafter referred to as the 02176 “UNDERGROUND SYSTEM”) consisting of lines of buried wires and cables and lines of wires and cables installed in underground conduits, together with all equipment and appurtenances , MA thereto, and without limiting the generality of the foregoing, but specifically including the following equipment, namely: manholes, manhole openings, bollards, handholes, junction boxes, transformers, transformer vaults, padmounts, padmount transformers and all housings, connectors, switches, conduits, cables and wires, all located over, across, under and upon a portion of the Grantor’s property lying Melrose, Middlesex County, Massachusetts, for the purpose of serving the Grantor’s property and others. Said “OVERHEAD SYSTEM” and “UNDERGROUND SYSTEM” are located in, through, under, over, across and upon a portion of the Grantor’s (the “Registry”) property situated 55 W. Foster St, 55 Melrose W. Foster on the northerly side of West Foster Street, a.k.a. Foster Street West, and the easterly side of Myrtle Street, being more particularly shown as “41350 sq ± City of Melrose Parking Area” on an unrecorded Plan of Land created by Dana F. Perkin and Sons, Inc., dated January 8, 1952, and entitled, “COMPILED PLAN OF LAND IN MELROSE MASS.”, and attached hereto as “Exhibit B”. Said “OVERHEAD SYSTEM” is to originate from Pole P.3231, which is located on the Property Address: westerly side of Myrtle Street, then proceed in an easterly direction from said Pole crossing over, upon and across a portion of the Grantor’s property to Poles P.1727, P.3577, P.3578, P.3579, WR# 310158106 Address of Grantees: After recording return to: Mass El. – 170 Data Drive, Waltham, Massachusetts 02451 Jessica White National Grid USA Service Company, Inc. 170 Data Drive 05 MARLMA GEN Waltham, MA 02451 P.3581, P.3582, and P.3584, to be established by and upon the final installation thereof by the Grantee. And further, said “OVERHEAD SYSTEM” and “UNDERGROUND SYSTEM” (locations of the electrical equipment and other facilities on the hereinbefore referred to premises of the Grantor) are approximately shown on a sketch entitled: “EASEMENT, Owners: City of Melrose, Parking Lot, 562 Main St, Melrose 02176, Address: 55 Foster West St, Melrose, MA 02176; SKETCH TO ACCOMPANY EASEMENT: Existing assets: (3) – 40’C2 Poles, (3) – 45’C2 Poles, (1) – 45’C H1 Pole: (2) - 3PH 500 kVA Pad Mounted XFRM; (1) – 3-250 kVA OH Ratio XFRM; +/- 492 ft OH 3-1/0 AAAC Cable; +/- 300 ft UG 2-4” PVC Conduit & 3x2 Cu XLPE Cable,” dated September 25, 2024, a reduced copy of said sketch is attached hereto as “Exhibit A”, copies of which are in the possession of the Grantor and Grantee herein, but the final definitive locations of said “OVERHEAD SYSTEM” shall become established by and upon the installation and erection thereof by the Grantee. Also with the further perpetual right and easement from time to time without further payment therefore to pass and repass over, across and upon said Grantor’s property as is reasonable and necessary in order to renew, replace, repair, remove, add to, maintain, operate, patrol and otherwise change said “OVERHEAD SYSTEM” and “UNDERGROUND SYSTEM” and each and every part thereof and to make such other excavation or excavations as may be reasonably necessary in the opinion and judgment of the Grantee, its successors and assigns, and to clear and keep cleared the portions and areas of the Grantor’s property wherein the “OVERHEAD SYSTEM” and “UNDERGROUND SYSTEM” are specifically located, as shown on the sketch herein referred to, of such trees, shrubs, bushes, above ground and below ground structures, objects and surfaces, as may, in the opinion and judgment of the Grantee, interfere with the efficient and safe operation and maintenance of the “OVERHEAD SYSTEM” and “UNDERGROUND SYSTEM” and other related electrical equipment. However, said Grantee, its successors and assigns, will properly backfill said excavation or excavations and restore the surface of the land to as reasonably good condition as said surface was in immediately prior to the excavation or excavations thereof. If said herein referred to locations as approximately shown on the sketch herein also referred to are unsuitable for the purposes of the Grantee, its successors and assigns, then said locations may be changed to areas mutually satisfactory to both the Grantor and the Grantee herein; and further, said newly agreed to locations shall be indicated and shown on the sketch above referred to by proper amendment or amendments thereto. The Grantor, for itself, its successors and assigns, covenant and agrees with the Grantee, for itself, its successors and assigns, that this Grant of Easement and the location of the “OVERHEAD SYSTEM” and “UNDERGROUND SYSTEM” may not be changed or modified without the written consent of the Grantee, its successors and assigns, which consent shall not be unreasonably withheld. It is the intention of the Grantor to grant to the Grantee, its successors and assigns, all the rights and easements aforesaid and any and all additional and/or incidental rights needed to install, erect, maintain and operate within the Grantor’s property an “OVERHEAD SYSTEM” and “UNDERGROUND SYSTEM” for the transmission of intelligence and for the purpose of supplying electric service to the Grantor’s property, including, without limitation, the building, WR# 310158106 buildings or proposed buildings shown on the last herein referred to sketch or amended sketch and the right to service others from said “OVERHEAD SYSTEM” and “UNDERGROUND SYSTEM”. The easements herein granted are non-exclusive, however, it is agreed that the “OVERHEAD SYSTEM” and “UNDERGROUND SYSTEM” shall remain the exclusive property of the Grantee, its successors and assigns, and that the Grantee, its successors and assigns, shall pay all taxes assessed thereon. [Signature page follows] WR# 310158106 For Grantor’s title see an order of taking dated November 21, 1949, recorded with the Middlesex South District Registry of Deeds in Book 7520, Page 285; an order of taking dated June 19, 1950, recorded with said Registry in Book 7610, Page 75; a deed dated January 4, 1954, recorded with said Registry in Book 8254, Page 506; and a deed dated August 26, 2015, recorded with said Registry in Book 66009, Page 107. IN WITNESS WHEREOF, the City of Melrose has caused its corporate seal to be hereto affixed and these presents to be signed in its name and behalf by JENNIFER GRIGORAITIS, its Mayor, being thereto duly authorized this _______ day of ____________, 2025. CITY OF MELROSE ______________________________ By: Jennifer Grigoraitis Its: Mayor Commonwealth of Massachusetts County of ______________________} ss. On this the _______ day of _____________________, 2025, before me, the undersigned Notary Public, personally appeared Jennifer Grigoraitis, proved to me through satisfactory evidence of identity, which was/were ______________________________________, to be the person whose name is signed on the preceding Grant of Easement and acknowledged to me that she signed it voluntarily for its stated purpose, as Mayor of the City of Melrose. ______________________________ Signature of Notary Public ______________________________ Printed Name of Notary My Commission Expires_______________ Place Notary Seal and/or Any Stamp Above WR# 310158106 N EXHIBIT A NOT TO SCALE +/-87 OH Cable LEGEND Date: 09.25.2024 Existing 3PH Existing Owners: EASEMENT Address: Designer: RAFA OH XFRM Primary Riser City of Melrose, Parking Lot 55 Foster West St KERGUELEN 562 Main St Melrose Existing Pole UG Existing WR #: 31015106 Conduit/Cable Melrose 02176 MA 02176 Existing SKETCH TO ACCOMPANY EASEMENT: ManHole 3-1/0 AAAC OH Existing assets: (3) - 40'C2 Poles, (3) - 45'C2 Existing Cable Poles, (1) - 45'C H1 Pole: (2) - 3PH 500 kVA Pad Mounted XFRM; (1) – 3-250 kVA OH Ratio Existing 3PH Property Line XFRM; +/- 492 ft OH 3-1/0 AAAC Cable; +/- 300 PAD XFRM ft UG 2-4" PVC Conduit & 3x2 Cu XLPE Cable DEPARTMENT OF PUBLIC WORKS Administration–Engineering–Water–Sewer–Facilities Parks–Forestry–Highway–Sanitation–Cemetery–Fleet CITY OF MELROSE City Yard, 72 Tremont Street Elena Proakis Ellis, P.E., BCEE Director of Public Works Melrose, Massachusetts 02176 Telephone – (781) 665-0142 E-mail: eproakis@cityofmelrose.org MEMORANDUM To: Mayor Jennifer Grigoraitis Melrose City Council From: Elena Proakis Ellis, P.E., Director of Public Works cc: Shannon Phillips, City Solicitor Lauren Grymek, Chief of Staff Jay Coy, Deputy City Engineer Lori Massa, Director of Planning and Community Development James Troup, Deputy DPW Director – Administration & Finance Date: October 23, 2025 Re: National Grid Easement Request – Dill’s Court Parking Lot and Cerretani Way The Department of Public Work is hereby submitting an easement request on behalf of National Grid for infrastructure presently located in the Dill’s Court parking lot and Cerretani Way. When the new building at 524-530 Main Street was designed, the DPW and Planning Board required that the transformer installed behind the building for that project be sized to also accommodate the proposed project at 12-16 Essex Street, to avoid having a second pad-mounted electrical transformer in the same vicinity. At that time, National Grid sought and was approved for a Grant of Location for the transformer and a related utility pole. Upon further investigation in relation to the current 12-16 Essex Street project, National Grid’s legal department determined that the parking lot in this vicinity, and the related historic streets of Dill’s Court and Cerretani Way, function as a parcel rather than a public right-of-way. Thus, rather than a grant of location, National Grid should have easements for their infrastructure on the City’s parcel. The attached easement document has been prepared by National Grid and reviewed by Melrose DPW and Legal Department. We are hereby recommending approval of the attached easement, to grant permission for National Grid to continue to own and maintain their equipment within this parking lot. There is no equipment in new locations proposed as part of this easement request. Thank you for your consideration of this request. Page 1 of 1 POLE PETITION / PERMIT REQUEST FORM City Town of _______Melrose___________________ WR # _____31177554_________ (circle one) SO Install _______1_________ JO Poles on __371 E Foster St Melrose _____ (quantity) (circle one) (street name) SO Remove_____ 1___________ JO Poles on ____371 E Foster St Melrose______ (quantity) (circle___ one)___ ______________ (street name) SO Relocate _______n/a______ JO Poles on ____________n/a_______________ (quantity) (circle one) (street name) Beginning at a point approximately ____935 ft____ feet _____EAST _____ of the centerline (distance) (compass heading) of the intersection of ________6th Street and East Foster St ___________________________________ (street name) and continuing approximately ____n/a________ feet in a ______n/a__________ direction. (distance) (compass heading) Install underground facilities: Street(s) _______________n/a__________________________________________________ Description of Work: ENGINEER __________________________ DATE __ 8/29/25__ _______ Distribution Design Updated by: Last Updated: 08/29/2025 PRINTED COPIES OF THESE DOCUMENTSS ARE NOT CONTROLLED. AUTHORIZED VERSIONS APPEAR ON THE NGRID INFONET ONLY NOT TO SCALE N 384 E FOSTER ST 366 E FOSTER ST 372 E FOSTER ST 378 E FOSTER ST P.5 P.5 371 E FOSTER ST 385 E FOSTER ST 357 E FOSTER ST 367 E FOSTER ST OH PETITION LEGEND WR# 31177554 - 371 E Foster St, Melrose, MA 02176 SKETCH TO ACCOMPANY PETITON: Proposed Installation 40 ft C3 (Class 3) JO (Jointly Owned) Pole # 5 in the eastern sidewalk in front 371 E Foster St. This pole needs to be installed to remove existing Pole #5 and transfer secondary OH (Overhead) wire, such that Pole #5 is not in front of customer driveway. OCT 2025 PLAN NO. REV NO. 1 1.0 EXISTING P.5 35'C2 WILL BE REMOVED AS IT IS CLOSE TO CUSTOMER DRIVEWAY AT 371 E FOSTER ST, MELROSE NEW P.5 40'C3 WILL BE INSTALLED AT APPROXIMATELY 30 FT EAST DIRECTION OF EXISTING P5S/NO. ADDRESS OWNER’S INFO PROPERTY ID 1 367 E Foster St NAME: ROBY, BARBARA ELLEN, F8 0 61 TRSTEE GEORGE W PRATT III TRUSTEE MAILING ADDRESS: 367 FOSTER EAST ST MELROSE, MA 02176 2 384 E Foster St NAME: BARTHOLET, CAROLYN VAIL F8 0 38 MAILING ADDRESS: 384 FOSTER EAST MELROSE, MA 02176 3 378 E Foster St NAME: CLOHERTY, RYAN P.; F8 0 39 EMILY H. CLOHERTY, HWTE MAILING ADDRESS: 378 EAST FOSTER ST. MELROSE, MA 02176 4 385 E Foster St NAME: MUSE JOANNE MOORE F8 0 63 WILLIAM H. JTRS MAILING ADDRESS: 385 EAST FOSTER ST MELROSE, MA 02176 October 8, 2025 RE: Letter of Support for National Grid Grant of Location Petition WR# 31177554 Dear Members of the Melrose City Council, I, Anna Lang, a resident and property owner at 371 East Foster Street, am writing to express my full support for the National Grid Grant of Pole Location Petition enclosed herein. The proposed petition seeks to relocate the existing utility pole approximately 30 feet from its current position in order to remove it from the driveway area. The current pole placement, situated roughly 10 feet from the retaining wall, presents a safety concern and makes it difficult and hazardous to access the driveway. Relocating the pole will greatly improve safety and accessibility for vehicles entering and exiting the property. Thank you for your consideration. Sincerely, Anna Lang Alang 371 E Foster St, Melrose MA 02176 DEPARTMENT OF PUBLIC WORKS Administration–Engineering–Water–Sewer–Facilities Parks–Forestry–Highway–Sanitation–Cemetery–Fleet CITY OF MELROSE City Hall, 562 Main Street Melrose, Massachusetts 02176 Telephone – (781) 665-0142 To: Mayor Jennifer Grigoraitis Melrose City Council From: James Troup, DPW Deputy Director of Public Works Administration and Finance cc: Kerriann Golden, CFO/Auditor Lauren Grymek, Chief of Staff Elena Proakis Ellis, DPW Director Date: October 1, 2025 Re: Appropriation Request – City Hall Entrance Please accept the request for an appropriation from Capital Stabilization in the amount of thirty-five thousand dollars ($35,000) for the purpose of placing temporary emergency shoring at the entrance to the ground level of City Hall, reopening the accessible doorway to the public, and designing a more permanent solution. Over the past several months, the Department of Public Works has worked with several companies to investigate possible solutions to reopen the handicap accessible door at the ground level of City Hall on the Main Street side. The investigation commenced after the ceiling collapsed and revealed significant deterioration to the slab. Preliminary assessments determined that the material was not hazardous. There was a concern that the walkway above would not last through a harsh winter. A structural engineering firm was asked to further test the area and to design a temporary solution that would make the area safe for the public. Upon receiving the design for the temporary solution, DPW reached out to several possible vendors to perform the work. Prices include the construction of the temporary shoring plus the cost for the rental of the equipment. The engineer was also tasked with moving to the next stage of the project to design a permanent repair. The costs associated with this design are included in this request, along with a small contingency. The City has also asked for cost estimates for the permanent repair, which will be shared when they become more precise, at the conclusion of the design phase. We formally request an appropriation from Capital Stabilization in the amount of $35,000 for the purposes of placing temporary shoring at the entrance to City Hall and to design the permanent repair. Funds will be deposited into a dedicated project account to be set up by the City Auditor. The DPW will be the custodian of the account and will be the Project Manager. DEPARTMENT OF PUBLIC WORKS Administration–Engineering–Water–Sewer–Facilities Parks–Forestry–Highway–Sanitation–Cemetery–Fleet CITY OF MELROSE City Hall, 562 Main Street Melrose, Massachusetts 02176 Telephone – (781) 665-0142 To: Mayor Jennifer Grigoraitis Melrose City Council From: James Troup, DPW Deputy Director of Public Works Administration and Finance cc: Kerriann Golden, CFO/Auditor Lauren Grymek, Chief of Staff Elena Proakis Ellis, DPW Director Zack Laflamme, Environmental Outreach Coordinator Date: September 29, 2025 Re: Donation Acceptance Request Please accept this request to consider accepting a donation in the amount of five hundred dollars ($500) for the purpose of proceeding with recycling and sustainability initiatives in the Department of Public Works. For the past several years, Rep. Kate Lipper-Garabedian has hosted a Sustainability Day at Melrose High School. This event has grown in popularity and has provided an outlet to collect and dispose of hard-to-recycle materials. The Department of Public Works has provided some level of support as our sustainability initiatives run parallel with this event's. The primary vendor, Green Team Junk Removal is appreciative of the efforts of the Sanitation Division and has expressed interest in donating monies to go toward our expenses for this day as well as other expenses to help promote recycling and to educate our residents on the values of sustainability. We formally request acceptance of this donation in the amount of $500 from Green Team Junk Removal for the purposes of proceeding with Solid Waste and Recycling Initiatives. Funds will be deposited into our Solid Waste and Recycling Enterprise account that has been set up by the City Auditor. There is no cost or encumbrance required to enter into this agreement and there will be no effect on the Department of Public Works Operating Budget. CITY OF MELROSE Office of Treasurer-Collector TreasurerDEPARTMENT NAME HERE City Hall, 562 Main Street Melrose, Massachusetts 02176 Kathryn J Armata Treasurer - (781) 979-4162 Treasurer-Collector Collector - (781) 979-4120 Fax - (781) 665-6877 MEMORANDUM To: City Council From: Kathryn Armata CC: Mayor Grigoraitis, Chief Auditor/CFO Kerri Golden Date: September 19, 2025 Re: City of Melrose Trust Funds Investment Policy Statement The Treasurer Collector is responsible for the investment of the City of Melrose Trust Funds. The Trust Funds total approximately $14 million and include 40 separate accounts. The City’s Investment Advisor to the Trust Funds is Bartholomew & Co. (https://www.bartandco.com). The Stabilization Funds, which are included in the Trust Fund portfolio for reporting purposes, are excluded from the recommendation in this memo as they are managed under separate rules. Excluding the Stabilization Funds, the amount of assets under discussion is approximately $4.4 million. Of the $4.5 million, 71% of the assets are overseen by the Cemetery Commission which must approve any changes to investment policy. The Trust Funds have a long-term investment horizon and are invested by Bartholomew & Co in the Legal List of Investments (the “Legal List”), which is the list of securities approved for investment by the Commissioner of Banks under the provisions of Massachusetts General Laws (“MGL”) chapter 167, sections 15A-15K, inclusive. The Legal List is updated annually, however, additions to the Legal List are infrequent, mergers and acquisitions have decreased the approved equity and fixed income names over time, and investment options are heavily tilted toward government and quasi- government offerings. Investing in the Legal List can be challenging from a diversification perspective and is challenged from a return perspective under many investment scenarios given the restrictions on permissible investments. To address these challenges, municipalities in Massachusetts have been adopting an alternative investment option for Trusts under MGL 203C, Sections 1-11, inclusive, known as the Prudent Investor Rule. Prudent investment allows for diversified investment in high quality securities and funds and consideration of all the factors normally taken into account in an investment approach including liquidity needs, investment time frame, economic factors, and market research, among other considerations. Adoption of the Prudent Investor Rule offers the ability to achieve greater diversification through a variety of investment types and companies and management of the funds in a less constrained investment universe than the Legal List. Given the long-term nature of the Trust Funds and the goal to achieve reasonable growth over time, the Prudent Investor option is appropriate for the portfolio. CFO Golden and I presented Prudent Investor to the Cemetery Commission this summer and the Commission’s approval of the Prudent Investor mandate was received on September 18th. A summary of the portfolio returns against applicable benchmarks is provided as an attachment. The performance history shows portfolio outperforms shorter term government indices but trails other asset class returns as well as the Consumer Price Index over the long term. This could be attributable to limited options with which to construct a competitive portfolio. Also attached are a Bartholomew & Co white paper on Prudent Investor and a draft of proposed investment guidelines. Given the benefits of Prudent Investor and limitations under the Legal List of Investments, I respectfully asked for your support of adopting Prudent Investor for the City of Melrose Trust Funds Attachments: Bartholomew & Co White Paper on Prudent Investor Proposed investment guidelines Trust Funds portfolio review as of 8/31/2025 Order: To see if the City will vote to accept the provisions of G.L. c.44, §54(b),(c),&(d) to allow the City of Melrose Trust Funds to be invested in accordance with G.L. c.203C, the so-called “Prudent Investment Rule”, or take any other action relative thereto. Bartholomew & Company White Paper – Prudent Investment Rule What does “prudent” investment actually mean? “Prudent” investing can be flexible and diverse in terms of its actual application. The key is that investment decisions are based on the specific intentions of the funds being invested. Essentially, Prudent investing means that the investment fiduciary understands the unique goals and objectives of the funds under management and chooses an investment strategy based on available relevant information. Essentially, prudent investing opens the doors to all different investment products, methods, and risk profiles – as long as those decisions were made with as much applicable information as possible. Example: a community has $100,000 that can’t be touched for 3 months, but after those 3 months the investor is expecting all principal value back. In this case, you likely will not invest in one single high-risk stock. Instead, you may purchase a Treasury bond that matures in 3 months. On the flip side, a community has $100,000 they won’t touch for 10 years. A “Prudent” person might say that in this case, it could be perfectly acceptable to invest in a mix of stocks and bonds. This is a very simple explanation, but it brings to light that “prudent” investing is understanding the nature, goals, and objectives of the assets. What are some of the pros and cons? The biggest benefit to communities is that prudent investing allows for much greater diversification opportunities than currently allowed under the MA Legal List of Investments. Where appropriate, investment managers can use US and international mutual funds, ETFs, stocks, bonds, alternative investments, etc. where they previously had to adhere to a very short list of investments. One of the perceived negatives is that now Trust Funds could be invested more “risky” than on the Legal List. Certainly, the Prudent Investor Rule allows for many types of investments, some of which are certainly high on the risk spectrum. When Prudent investing is properly employed with the specific goals of the funds in mind, there should not be inherently more risk than is appropriate; just more opportunity for diversification. What should be considered prior to either accepting, or not, the local option? • Understand the composition of your community’s assets and if accepting the local option makes sense for some of the community’s assets. • Evaluate goals and objectives for each type of monies. • Evaluate goals in comingled accounts. • Review your Investment Policy Statements. DRAFT CITY OF MELROSE TRUST FUNDS INVESTMENT POLICY STATEMENT The primary purpose of this Investment Policy Statement (the “IPS”) is to provide a clear understanding regarding the CITY OF MELROSE’s (the “CITY”) CITY OF MELROSE TRUST FUNDS’s investment objectives, performance goals, risk tolerance, and investment guidelines established for the long-term Prudent Investor funds. A. Scope This IPS applies to all funds that are separately designated as CITY OF MELROSE TRUST FUND funds. These funds can be invested as a pooled investment portfolio unless otherwise stated. Any additional contributions of these types of funds will also be maintained in the same manner. B. Authority The funds shall be invested pursuant to Massachusetts General Laws 203C (The Massachusetts Prudent Investor Act) unless otherwise stipulated. C. Diversification The following asset classes can be included in the CITY OF MELROSE TRUST FUNDS in order to construct a diversified investment portfolio that is both prudent and appropriate given the CITY OF MELROSE TRUST FUNDS target rate of return, investment objective, and risk tolerance. The investment parameters and asset allocation definitions that will govern the Investment Manager of the diversified portfolio are included in the addendums to this IPS. Equities The primary objective of the CITY OF MELROSE TRUST FUNDS’s equity allocation is to provide long–term total returns that are, at a minimum, consistent with appropriate broad market indexes through full market cycles. The Investment Manager of the diversified portfolio can purchase and manage the equity allocation using individual equities, such as domestic common stocks, preferred stocks, and/or American-Depository Receipts (ADRs). The Investment Manager can also utilize other investment vehicles such as, mutual funds, exchange traded funds, closed-end funds, etc. Total equity exposure is able to include, both domestic and international equities, both developed and emerging countries and geographic regions, as well as large-, mid-, and small- market capitalization weighted companies. Direct holdings of common stock, preferred stock, and/or ADRs in any one company should not exceed 5% of the market value of the invested portfolio. DRAFT DRAFT Investing directly in real estate, private placements, letter stock, or initial public offerings is strictly prohibited. The Investment Manager of the diversified portfolio shall not engage directly in margin transactions, short sales, or any other leveraged or inverse investment vehicles. Mutual funds, exchange-traded funds, and closed-end funds, however, may engage in margin, leverage, and/or short sales. Investing directly in unit- investment trusts (UITs) and business development companies (BDCs) are strictly prohibited. Fixed Income The primary objectives of the CITY OF MELROSE TRUST FUNDS’s fixed income allocation are to preserve capital and generate a reasonable level of cash flow. The secondary objective is to provide price returns that exhibit lower correlation to the broad global equity markets in order to reduce the overall risk of the portfolio. The Investment Manager of the diversified portfolio can purchase and manage the fixed income allocation using individual bonds that are United States Dollar denominated only. Issuer selection can include domestic corporate bonds and any obligations of the United States Government and/or its agencies. The Investment Manager can also utilize other investment vehicles such as, mutual funds, exchange traded funds, closed-end funds, etc. Total fixed income exposure is able to include, both domestic and international bonds, both developed and emerging countries and geographic regions. Direct holdings of individual corporate bonds in any one company should not exceed 5% of the market value of the invested portfolio; however, this is not applicable to the United States Government and/or its agencies. Lower-quality investments may only be held through diversified vehicles, such as mutual funds or exchange-traded funds. Investing directly in real estate, mortgages, collateral or non-collateral loans, private placements, fixed income or interest rate futures, or any other specialized fixed income ventures is strictly prohibited. Investing directly in unit-investment trusts (UITs) and business development companies (BDCs) are strictly prohibited. Alternative Investments The primary objective of the CITY OF MELROSE TRUST FUNDS’s alternative allocation is to provide long-term capital appreciation that is less correlated to broad global equity and fixed income indexes. The Investment Manager of the diversified portfolio can only purchase those strategies that are deemed to be alternative through daily-liquid diversified investment vehicles such as, mutual funds, exchange-traded funds, closed-end funds, etc. The only exception to the daily liquidity rule is private equity exposure and investment strategies. Private equity vehicles may also hold private debt as part of a diversified strategy. Investing directly in unit-investment trusts (UITs) and business development companies (BDCs) are strictly prohibited. Cash and Cash Equivalents Cash will be maintained to provide periodic cash distributions, if and when necessary. Cash will not normally be held as a strategic investment asset, although the Investment Manager may seek to allow cash to build to the maximum level in times of market uncertainty. DRAFT DRAFT D. Specific Risks Credit Risk Credit risk is the risk that an issuer or other counterparty to an investment will not fulfill its obligations. The Investment Manager will manage credit risk several ways. There will be no limit to the amount of United States Treasury and United States Government Agency obligations. In regards to fixed-income investments, the Investment Manager will only purchase investment grade securities. Lower-quality investments may only be held through diversified vehicles, such as mutual funds or exchange-traded funds. Investments in fixed income securities will be made primarily for income and capital preservation. Custodial Risk The custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover deposits or will not be able to recover collateral securities that are in the possession of an outside party. The CITY will review the financial institution’s financial statements and the background of the sales representative. The intent of this qualification is to limit the CITY’s exposure to only those institutions with a proven financial strength, Capital adequacy of the firm, and overall affirmative reputation. Further, all securities not held directly by the CITY, will be held in the CITY OF MELROSE’s name and tax identification number by a third-party custodian approved by the Treasurer and evidenced by safekeeping receipts showing individual CUSIP numbers for each security. Concentration of Credit Risk Concentration of credit risk is the risk of loss attributed to the magnitude of a government’s investment in a single issuer. The Investment Manager will minimize Concentration of Credit Risk by diversifying the investment portfolio so that the impact of potential losses from any one type of security or issuer will be minimized. As stated above, securities of a single corporate issuer (with the exception of the United States Government and its Agencies) will not exceed 5% of the portfolio value. Interest Rate Risk Interest rate risk is the risk that changes in interest rates will adversely affect the fair value of an investment. The Investment Manager will manage interest rate risk by managing duration, as a measure of interest rate sensitivity, in the funds. DRAFT DRAFT Foreign Currency Risk Foreign currency risk is the risk that changes in foreign monetary exchange rates will adversely affect the fair value of an investment or a deposit. The Investment Manager will, as much as feasible, mitigate foreign currency risk. E. Standards of Care The standard of prudence to be used by the Treasurer and/or other authorized person, shall be the “Prudent Person” standard and shall be applied in the context of managing an overall portfolio. The Treasurer and/or other authorized person, acting in accordance with written procedures and this IPS, and exercising reasonable due diligence, shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided the purchases and sale of securities is carried out in accordance with the terms of this IPS. Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the management of their own affairs; not for speculation, but for investment considering the probable safety of their capital as well as the probable income to be derived. F. Ethics The Treasurer and/or all other authorized persons shall refrain from any personal activity that may conflict with the proper execution of the investment program or which could impair or appear to impair ability to make impartial investment decisions. The Treasurer and/or all other authorized persons shall disclose to the CITY any material financial interest in financial institutions that do business with the CITY. They shall also disclose any large personal financial investment positions or loans that could be related to the performance of the CITY 's investments. G. Relationship with Financial Institutions Financial institutions should be selected first and foremost with regard to their financial soundness and stability. Brokers should be recognized, reputable dealers. All cash and securities shall be held in either a bank that is allowable for the deposit of public funds, provided funds on deposit are insured by the Federal Deposit Insurance Corporation (FDIC), or in an Investment Brokerage Account that is insured by the Securities Investor Protection Corporation (SIPC). If a banking institution is selected as manager, the CITY will subscribe to Veribanc©, a recognized bank rating service. The Treasurer and/or all other authorized persons shall require any brokerage houses and broker/dealers, wishing to do business with the CITY, to supply the following information to the Treasurer and/or all other authorized persons: • Annual financial statements DRAFT DRAFT • If acting as a Registered Investment Adviser, Form ADV Part II report • Errors & Omissions insurance amounting to, at a minimum, the total fair market value of the Trust Funds Portfolio. • A statement that the Advisor has read the CITY’s IPS and will comply with it on an annual basis • Annual review all advisors through www.finra.org: Broker Check H. Reporting Requirements On a Semi-Annual basis, a report containing the following information will be prepared by the Treasurer and/or other authorized persons and distributed to the CITY, as appropriate. The Semi-Annual report will include the following information, as a minimum requirement: • A listing of the individual accounts and individual securities held at the end of the reporting period. • A listing of the short-term investment portfolio by security type and maturity to ensure compliance with the diversification and maturity guidelines established in the "Diversification" section of this IPS. • A summary of the income earned on a monthly basis and year-to-date basis shall be reported. • The Treasurer shall include in the report a brief statement of general market and economic conditions and other factors that may affect the CITY 's cash position. • The report should demonstrate the degree of compliance with the tenets set forth in the IPS. I. Performance Measurement and Evaluation • The individual and custom benchmarks that will be monitored for performance reporting and analysis of the fund’s portfolio are stated and described in the addendums to this IPS. • It is expected that the respective asset classes of the fund’s diversified portfolio will outperform their respective benchmarks, net of fees and expenses, on a long term (market cycle) basis. J. Supervision • The Treasurer will meet with the investment manager(s) as frequently as semi-annually to monitor the performance of the funds and the investment manager(s) compliance with these guidelines. The Treasurer will receive and review portfolio management reports semi-annually. • The Treasurer will review this Investment Policy Statement at least once a year to ensure that it remains appropriate and complete. • The Treasurer has the option to review the management of funds to consider going out to bid periodically. K. Legal References • Massachusetts General Law Chapter 203C, Section 1 through 11 DRAFT DRAFT The below signed Treasurer and/or other authorized persons of the CITY OF MELROSE have reviewed this IPS and will manage the CITY’s CITY OF MELROSE TRUST FUNDS under my control in accordance with this IPS. _____________________________________ _____________________________________ Signature Signature _____________________________________ _____________________________________ Printed Name Printed Name _____________________________________ _____________________________________ Date Date _____________________________________ _____________________________________ Signature Signature _____________________________________ _____________________________________ Printed Name Printed Name _____________________________________ _____________________________________ Date Date DRAFT DRAFT ADDENDUM #1 INVESTMENT PARAMETERS The information contained herein shall dictate the long-term asset allocation targets as well as minimum and maximum parameters, when applicable, that will govern the management of the investable portion of the funds. The methodology for determining specific security and investment strategy definitions is detailed in Addendum #2. Category Min Target Max Equity 41% 51% 61% Domestic Equity 21% 31% 41% International Equity 10% 20% 30% Balanced 0% 0% 10% Fixed Income 24% 34% 44% Domestic Bonds 17% 27% 37% International Bonds 0% 7% 17% Alternatives 5% 15% 25% Private Equity 0% 0% 10% Real Estate 0% 0% 10% Cash 0% 0% 10% Total --- 100% --- DRAFT DRAFT ________________________________ ________________________________ Treasurer’s Signature Date DRAFT DRAFT ADDENDUM #2 ASSET ALLOCATION DEFINITIONS Asset Class Morningstar Category Allocation 85% Equity Mid-Cap Blend Communications Mid-Cap Growth Consumer Cyclical Mid-Cap Value Consumer Defensive Natural Resources Convertibles Real Estate Energy Sector Fund Domestic Equity Financial Small-Cap Blend Health Small-Cap Growth Industrials Small-Cap Value Large-Cap Blend Technology Large-Cap Growth Utilities Large-Cap Value Emerging Markets India Europe Infrastructure Foreign Large-Cap Blend Japan Foreign Large-Cap Growth Latin America International Equity Foreign Large-Cap Value Pacific/Asia Foreign Small/Mid Blend Pacific/Asia ex-Japan Foreign Small/Mid Growth World Large Stock Foreign Small/Mid Value World Small/Mid Stock Global Real Estate Allocation 15% to 30% Equity Retirement Income Allocation 30% to 50% Equity Tactical Allocation Balanced Allocation 50% to 70% Equity Target Date Allocation 70% to 85% Equity World Allocation Bank Loans Muni National Intermediate Convertibles Muni National Long-Term High-Yield Bond Muni National Short-Term High-Yield Muni Muni Single State Inflation Protected Bond Nontraditional Bond Domestic Bond Intermediate Gov't Bond Preferred Stock Intermediate Term Bond Short-Term Bond Long-Term Bond Short-Term Gov't Bond Long-Term Gov't Bond Stable Value Multisector Bond Ultrashort Bond Emerging Markets Bond World Bond International Bond Emerging Markets Local Currency Bear Market Market Neutral Business Development Company Multi-Alternative Commodities Options Based Currency Precious Metals Alternatives Direct Real Estate Private Debt Hedge Funds Private Equity Long/Short Credit Structured Notes & Annuities Long/Short Equity Trading/Tactical Managed Futures ________________________________ ________________________________ DRAFT DRAFT Treasurer’s Signature Date DRAFT DRAFT ADDENDUM #3 PERFORMANCE REPORTING Policy Benchmarks Risk Profile Benchmarks Broad Asset Class Benchmark Name Percentage Broad Asset Class Benchmark Name Percentage Equity MSCI ACWI IMI 51% Equity MSCI ACWI IMI 60% Fixed Income Bloomberg Barclays US Universal Bond 34% Fixed Income Bloomberg Barclays US Universal Bond 40% Alternatives HFRX Global Hedge Fund (USD) 15% Alternatives --- --- Total 100% Total 100% Asset Class Level Comparitive Benchmarks Asset Class Benchmark Name Domestic Equity MSCI USA IMI International Equity MSCI ACWI ex USA IMI Domestic Bond Bloomberg Barclays US Universal Bond International Bond Bloomberg Barclays Global Aggregate Bond ex USD (Hedged) Alternatives HFRX Global Hedge Fund (USD) Cash US Treasury Bills Benchmark Name Description captures large, mid, and small cap representation across Developed and Emerging Markets MSCI ACWI IMI countries. The index covers approximately 99% of the global investable equity market. captures large, mid, and small cap representation of the United States. The index covers MSCI USA IMI approximately 99% of the free float-adjusted US investable equity market. captures large, mid, and small representation across Developed (excluding the US) and Emerging MSCI ACWI ex USA IMI Markets countries. The index covers approximately 99% of the global investable equity market outside of the United States. consists of income securities issued in US Dollars, including US government and investment grade Bloomberg Barclays US Universal Bond debt, non-investment grade debt, asset-backed and mortgage-backed securities, Eurobonds, 144A securities and emerging market debt with maturities of at least one year. a measure of global investment grade debt from local currency markets (excluding the US). This Bloomberg Barclays Global Aggregate Bond ex USD (Hedged) multi-currency benchmark includes treasury, government-related, corporate and securitized fixed- rate bonds from both developed and emerging markets issuers. is designed to be representative of the overall composition of the hedge fund universe. It is comprised of all eligible hedge fund strategies; including but not limited to convertible arbitrage, HFRX Global Hedge Fund (USD) distressed securities, equity hedge, equity market neutral, event driven, macro, merger arbitrage, and relative value arbitrage. The strategies are asset weighted based on the distribution of assets in the hedge fund industry. represents the monthly return equivalents of yield averages, which are not marked to market; this US Treasury Bills index is an average of the last three three-month Treasury Bill issues. ________________________________ ________________________________ Treasurer’s Signature Date DRAFT What does “prudent” investment actually mean? “Prudent” investing can be flexible and diverse in terms of its actual application. The key is that investment decisions are based on the specific intentions of the funds being invested. Essentially, Prudent investing means that the investment fiduciary understands the unique goals and objectives of the funds under management and chooses an investment strategy based on available relevant information. Essentially, prudent investing opens the doors to all different investment products, methods, and risk profiles – as long as those decisions were made with as much applicable information as possible. Example: a community has $100,000 that can’t be touched for 3 months, but after those 3 months the investor is expecting all principal value back. In this case, you likely will not invest in one single high-risk stock. Instead, you may purchase a Treasury bond that matures in 3 months. On the flip side, a community has $100,000 they won’t touch for 10 years. A “Prudent” person might say that in this case, it could be perfectly acceptable to invest in a mix of stocks and bonds. This is a very simple explanation, but it brings to light that “prudent” investing is understanding the nature, goals, and objectives of the assets. What are some of the pros and cons? The biggest benefit to communities is that prudent investing allows for much greater diversification opportunities than currently allowed under the MA Legal List of Investments. Where appropriate, investment managers can use US and international mutual funds, ETFs, stocks, bonds, alternative investments, etc. where they previously had to adhere to a very short list of investments. One of the perceived negatives is that now Trust Funds could be invested more “risky” than on the Legal List. Certainly, the Prudent Investor Rule allows for many types of investments, some of which are certainly high on the risk spectrum. When Prudent investing is properly employed with the specific goals of the funds in mind, there should not be inherently more risk than is appropriate; just more opportunity for diversification. What should be considered prior to either accepting, or not, the local option? Understand the composition of your community’s assets and if accepting the local option makes sense for some of the community’s assets. Evaluate goals and objectives for each type of monies. Evaluate goals in comingled accounts. Review your Investment Policy Statements. An Ordinance Amending the Melrose Code of Ordinances to License Food Truck Operations within the City of Melrose BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MELROSE AS FOLLOWS: That current §152-15 Lunch carts, be deleted. That Chapter 127 Hawkers, Peddlers and Transient Vendors be amended to reflect a new title — Hawkers, Peddlers, Transient Vendors, and Mobile Food Vendors — and a new Article III Mobile Food Vendors be added as follows: Article III – Food Trucks §127-13 License Required; Applicability No person or business entity shall operate a Food Truck, also known as a Mobile Food Vendor, in any public, private, or restricted space without first obtaining a license from the City Council. A “Food Truck” is defined as any motorized vehicle from which refreshments are cooked, carried or offered for sale for consumption to the general public. §127-14 Issuance of License; Fee 1. To operate more than three calendar days in any approved location in one calendar year, applicants shall complete an application provided by the City Clerk and pay a $500 application fee annually. o a. Applicants may also pay a $150 application fee for a single day of operation on public or private property if they satisfy all permit requirements. An operator who wishes to upgrade from a daily to annual permit must pay the difference between their daily permits and the full annual permit cost. o B. If an operator upgrades to an annual permit, the permit renewal date shall be one year from the first date of operation in Melrose. 2. Applicants must obtain all necessary approvals from the Health Department, Parks Department, Public Works Department, Police Department, and Fire Department before appearing at a public hearing before the City Council. 3. In reviewing an application, the City Council shall determine whether the public good requires issuance of the license. The Council shall consider: o Traffic and pedestrian safety; o Impact on nearby parking, residences, and businesses; o Application completeness and departmental approvals; o Existing number of mobile vendors; o History of compliance; o Other public safety or community concerns. 4. Upon approval, annual permit holders vendors shall operate only in designated locations listed below. The Traffic Commission and Parks Commission shall confirm these general locations: . (1)Any city-controlled public parking locations adjacent to or within any public park or recreational field, including parking lots attached to said parks or fields, (2) Main St between Winthrop St. north to Lebanon St.. (3) Main Street between Grove & West Wyoming (4) Parking Lots owned by the city of Melrose which are attached to rail transit stations. Nothing in this section shall waive the authority of the Parks Commission or Traffic Commission to exercise their statutory responsibilities. §127-14(d) Insurance Requirements All applicants must provide proof of insurance prior to license issuance in accordance with all city laws and ordinances. §127-15 Commissary and Health Oversight 1. All Mobile Food Vendors must operate from a fixed, licensed base of operation as required by 105 CMR 590.009(8)(12). 2. If the base of operation is located outside Melrose, the applicant must provide documentation that the facility is permitted and inspected by the health department of the city or town in which it is located. §127-16 Conditions of Operation 1. Licensees may only operate at specifically approved public or private locations at specifically approved times. 2. A Mobile Food Vendor may not operate for more than eight (8) hours at any one location per calendar day. 3. Operating hours on public property shall be between 8:00 AM and 9:00 PM. 4. Vendors must comply with all ordinances and laws of the City of Melrose and the Commonwealth of Massachusetts. 5. Vendors must follow all posted parking regulations and park only in legal parking spaces, and may not for any reason park: o Blocking any fire department connection or fire lane, fire hydrant, crosswalk , loading zone, or within 20 feet of an intersection or blocking any driveway; o Within any bike lane, bus stop, or upon any sidewalk. 6. Vendors must maintain a clean site and provide trash/recycling receptacles, and remove all trash and recycling generated by their operation upon departing the site.. 7. Licenses are non-transferable and must be clearly displayed. 8. No licensee shall have exclusive rights to a designated operating location. The City may establish rotating schedules or shared use policies for high-demand sites, in order to ensure fair access and prevent monopolization of public space. §127-17 Enforcement a. Enforcement Authority This ordinance may be enforced by noncriminal disposition under M.G.L. c. 40 § 21D. The Police Department, Public Works Department, Fire Department, and Health and Human Services Director are all authorized to enforce this ordinance. Each day of noncompliance shall constitute a separate offense. Violations may be fined at $100 per day. b. Revocation or Suspension The City Council may revoke, suspend, or modify a license following reasonable notice and a hearing. c. Specific Violations The following shall constitute specific violations subject to immediate enforcement: 1. Operating outside of approved Council-designated zones, or outside of an authorized event location without submission and approval of a Temporary Event Notification Form. 2. Failing to comply with time, location, or waste disposal regulations, or creating a traffic or safety hazard. The Police Department is authorized to order any vendor in violation to cease operations and vacate the location immediately. §127-18 Exemptions The following uses are exempt from license fees but must still comply with all laws, ordinances and regulations of the City of Melrose and the Commonwealth. a. Food Trucks hired solely for one-day events on private or public property are exempt from obtaining a license , provided they coordinate with the Health and Human Services Department in advance for required approvals. No Food Truck shall operate under this provision more than three days in one calendar year. b. Beverage or snack cart services provided by the city or third party contractors at Mt. Hood Golf Course or Belvidere Golf Course are exempt. c. Food Trucks hired as part of fundraisers for Melrose Public Schools or PTO events are exempt. d. Food truck or food vendor operations that are permitted as part of the Melrose Farmers Market are exempt. e. This definition does not include "ice cream truck" as defined and permitted under M.G.L. c. 270, § 25. §127-19 Renewal Food Trucks may be renewed annually upon submission of updated application materials and departmental approvals as outlined in this ordinance. An Ordinance Amending the Melrose Code of Ordinances to License Mobile Food Vendor Food Truck Operations within the City of Melrose BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MELROSE AS FOLLOWS: That current §152-15 Lunch carts, be deleted. That Chapter 127 Hawkers, Peddlers and Transient Vendors be amended to reflect a new title — Hawkers, Peddlers, Transient Vendors, and Mobile Food Vendors — and a new Article III Mobile Food Vendors be added as follows: Article III – Mobile Food Vendors Food Trucks §127-13 License Required; Applicability No person, business, religious, or nonprofit entity No person or business entity shall operate a mobile food vendor Food Truck , also known as a Mobile Food Vendor, in any public, private, or restricted space without first obtaining a license from the City Council. A “ Mobile Food Vendor Food Truck ” is defined as any mobile operation that stores, prepares, packages, serves, sells, or otherwise provides for human consumption any prepared or packaged food or beverages from a truck or cart, excluding ice cream products. any motorized vehicle from which refreshments are cooked, carried or offered for sale for consumption to the general public. §127-14 Issuance of License; Fee A. Annual Permit: 1. The applicant must complete an application form prescribed by the city clerk. 2. The fee for such permit shall be $500 annually. 3. The operator of the vehicle must provide a valid state hawker’s license issued by the Commonwealth of Massachusetts and any applicable local board of health license before a mobile food vendor license will be issued. 4. In the event a state hawker’s license and/or an applicable board of health license is revoked and/or does not otherwise remain in effect, the mobile food vendor license shall automatically become void. 5. If a state hawker’s license and/or applicable board of health license is revoked and/or does not otherwise remain in effect, the licensee shall notify the city clerk that such license has been revoked and/or does not otherwise remain in effect. 6. Failure to notify the city clerk within ten days that such license has been revoked shall constitute a violation of this article. B. Short-Term Permit: 1. Applicants may pay a $150 fee for a single day of operation if they satisfy all annual permit requirements. 2. An operator who wishes to upgrade from a daily to annual permit must pay the difference between their daily permits and the full annual permit cost. To operate more than three calendar days in any approved location in one calendar year, applicants shall complete an application provided by the City Clerk and pay a $500 application fee annually. 3. a. Applicants may also pay a $150 application fee for a single day of operation on public or private property if they satisfy all permit requirements. An operator who wishes to upgrade from a daily to annual permit must pay the difference between their daily permits and the full annual permit cost. 4. The Annual permit period shall begin on May 1st and expire on April 30th the following year. All renewal applications shall be submitted to the City Clerk’s office by April 1st. 5. If an operator upgrades from a short-term one-day permit to to an annual permit, the permit renewal date shall follow the same permitting schedule referenced above. be one year from the first date of operation in Melrose. C. Each permit shall include the following information: a. Vehicle/business owner information b. Requested hours of operation with c. Requested location of operation with d. Overall dimensions of vehicle, including all attachments and accessories e. Type of fuel source for the vehicle and all equipment, and volume of all fuel containers f. Proof of all required inspections from state and local authorities g. Proof of application approval requirements as listed in the next section. D. Application Approval Requirements: 1. All applications Per the application, a Amust list pplicants must obtain all must list necessary approvals from the Health Department, Parks Department, Public Works Department, Police Department, and Fire Department before appearing at a public hearing before the City Council. 2. Applicants wishing to operate on school property or streets abutting schools must also receive permission from the School Department. 3. Applicants wishing to operate on park property must also receive permission from the Park Commission. E. In reviewing an application, the City Council shall determine whether the public good requires issuance of the license. The Council shall consider: 1. Traffic and pedestrian safety, 2. Impact on nearby parking, residences, and businesses; 3. Application completeness and departmental approvals; 4. Existing number of mobile vendors; 5. History of compliance; 6. Other public safety or community concerns. F. Approved Locations of Operation: 1. The licensee shall not park within 50 feet of an entrance of a restaurant unless the licensee has received written consent from the owner(s) of any restaurant(s) within 50 feet of the proposed location of a mobile food vendor. 2. P Upon approval, annual p ermit holders vendors shall operate only in designated locations . Locations in the city-owned public right of way may be established by order of the listed below . approved by t T he Traffic Commission . and Locations on land controlled by the Parks Commission may be established by the Parks Commission . Approved locations Locations and hours of operation must be where a are listed in the permit application. shall confirm these general locations: . (1)Any city-controlled public parking locations adjacent to or within any public park or recreational field, including parking lots attached to said parks or fields, (2) Main St between Winthrop St. north to Lebanon St.. (3) Main Street between Grove & West Wyoming (4) Parking Lots owned by the city of Melrose which are attached to rail transit stations. Nothing in this section shall waive the authority of the Parks Commission or Traffic Commission to exercise their statutory responsibilities. G. The issuance of a mobile food vendor license does not grant to, or entitle, the licensee the exclusive use of any service route or location, in whole or in part, other than the time and place specified in the license or permit for the term of the license or permit. H. Mobile food vendor permits may be renewed upon submission including updated application materials, departmental approvals, and payment of fees as outlined in this ordinance. §127-14(d) Insurance Requirements A. All applicants must provide proof of insurance prior to license issuance in accordance with all city laws and ordinances. §127-15 Commissary and Health Oversight A. All Mobile Food Vendors must operate from a fixed, licensed base of operation as required by 105 CMR 590.009(8)(12). B. If the base of operation is located outside Melrose, the applicant must provide documentation that the facility is permitted and inspected by the health department of the city or town in which it is located. §127-16 Conditions of Operation A. Licensees may only operate at specifically approved public or private locations at specifically approved times. B. A Mobile Food Vendor may not operate for more than eight (8) hours at any one location per calendar day . C. Operating hours on public property shall not exceed be between 8:00 AM and 9:00 PM . D. Vendors must comply with all ordinances and laws of the City of Melrose and the Commonwealth of Massachusetts. E. Vendors must maintain a clean site and provide trash/recycling receptacles, and remove all trash and recycling generated by their operation upon departing the site . Additionally: : 1. All vendors are encouraged to provide consumers with compostable single-service articles, such as compostable forks, and paper plates. 2. No single-use plastic bags are permitted. All bags must follow requirements established in Chapter 198 Article V of the Melrose City Code. 3. Single-use plastic straws are only to be provided upon request as established in Chapter 198 Article VI Melrose City Code. 4. No styrofoam or polystyrene products are permitted as established in Chapter 198 Article VII Melrose City Code.. 5. All mobile food venders shall inspect adjacent streets, sidewalks and alleys within 50 feet regularly for purposes of removing any litter found. F. Vendors must follow all posted parking regulations and park only in legal parking spaces, and may not for any reason park: 1. Blocking any fire department connection or fire lane, fire hydrant, crosswalk , loading zone, or within 20 feet of an intersection or blocking any driveway; 2. Within any bike lane, bus stop, or upon any sidewalk. G. Licenses are non-transferable and must be clearly displayed. No licensee shall have exclusive rights to a designated operating location. The City may establish rotating schedules or shared use policies for high-demand sites, in order to ensure fair access and prevent monopolization of public space. ¶ §127-17 Enforcement Authority A. Enforcement Authority ↵ This ordinance may be enforced by noncriminal disposition under M.G.L. c. 40 § 21D. The Police Department, Public Works Department, Fire Department, and Health and Human Services Director are all authorized to enforce this ordinance. Each day of noncompliance shall constitute a separate offense. 1. Violations shall be may be fined at $100 per day. B. Revocation or Suspension 1. The City Council may revoke, suspend, or modify a license following reasonable notice and a hearing. 2. The City of Melrose may enforce this ordinance by temporarily suspending a license for up to 30 days for any cause that immediately endangers public health and welfare. 3. The Police Department is authorized to order any vendor in violation to cease operations and vacate the location immediately. 4. The Police Department is authorized to tow any non-compliant vehicle under § 220-95. C. Specific Violations 1. The following shall constitute specific violations subject to immediate enforcement: a. Operating outside of permit approved Council-designated locations zones , or outside of an authorized event location without submission and approval of a Temporary Event Notification Form. b. Failing to comply with any city of melrose regulation or ordinance c. Failing to abide by permitted time, location, or waste disposal requirements regulations , or creating a traffic or safety hazard. 2. The Police Department is authorized to order any vendor in violation to cease operations and vacate the location immediately. §127-18 Exemptions A. The following uses are exempt from license fees but must still comply with all laws, ordinances and regulations of the City of Melrose and the Commonwealth , and complete a permit application with the City Clerk’s office . 1. Mobile food vendor Food Truck s hired solely for separately permitted one-day events on private or public property , are exempt from obtaining a license, provided they coordinate with the Health and Human Services Department in advance for required approvals . No mobile food vendor Food Truck shall operate under this provision more than three days in one calendar year. 2. Beverage or snack cart services provided by the city or third party contractors at Mt. Hood Golf Course or Bellevue Belevue videre Golf Course are exempt . 3. M obile food vendor Food Truck s hired as part of fundraisers for Melrose Public Schools or PTO events are exempt . 4. F ood truck or f ood vendor operations that are permitted as part of the Melrose Farmers Market are exemp t. 5. This ordinance does not affect "ice cream trucks" as defined and permitted under M.G.L. c. 270, § 25. §127-19 Renewal ¶ Mobile food vendorFood Truck s may be renewed annually upon submission of updated application materials and departmental approvals as outlined in this ordinance. ¶ An Ordinance Amending the Melrose Code of Ordinances to License Mobile Food Vendor Operations within the City of Melrose BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MELROSE AS FOLLOWS: That current §152-15 Lunch carts, be deleted. That Chapter 127 Hawkers, Peddlers and Transient Vendors be amended to reflect a new title — Hawkers, Peddlers, Transient Vendors, and Mobile Food Vendors — and a new Article III Mobile Food Vendors be added as follows: Article III – Mobile Food Vendors §127-13 License Required; Applicability No person or business entity, including a religious or charitable organization shall operate as a mobile food vendor, without first obtaining a license from the City Council. A “Mobile Food Vendor” means any mobile operation that stores, prepares, packages, serves, sells, or otherwise provides any prepared or packaged food or beverages for human consumption to the general publicfrom a truck or cart, excluding ice cream trucks. The purpose of this section is to allow for food trucks or “mobile food vendors” to be licensed to operate in certain designated locations in the City of Melrose and to streamline the process for their operation on a recurring basis within City limits. A mobile food vendor license is not required with respect to the following mobile food vendors: a) vendors associated with the Melrose Farmers’ Market; b) vendors selling food and beverages on a one-day basis or for special events (up to three calendar days per year per vendor), including charitable and non-profit fundraisers; c) beverage or snack cart services provided at Mt. Hood Golf Course of Bellevue Golf Course; and d) to private events not open to the general public, held on private or public property. All such vendors shall continue to follow necessary permitting through the Melrose Board of Health and any other required City approvals. §127-14 Issuance of License; Fee; Term A. Every mobile food vendor wishing to conduct business in the City of Melrose, except those as indicated above, shall apply for and obtain an annual license. An application on a form prescribed by the City Clerk shall be completed on an annual basis and filed with the City Clerk. Each licensee shall pay an annual fee of $500 for the mobile food vendor license. B. Along with any additional required documentation listed on the application, Applicants shall submit all of the following with the application for a mobile food vendor license: 1. Proof of Annual Food Service Permit issued by the Melrose Board of Health; 2. Hawkers and Peddlers License issued by the Commonwealth of Massachusetts; 3. Approvals from the Health Department, Parks Department, Public Works Department, Police Department, Fire Department; 4. If requested location is on public property, a copy of the permission granted by the necessary City board, commission, agency, or department having jurisdiction over the public property (e.g. Parks Commission, Beebe Board of Trustees, School Department, etc.); 5. If requested location is on private property, a copy of the lease or agreement from the property owner authorizing the intended use; 6. Occupancy permit issued by the DPW Engineering Division if parking will be along a public way; 7. Unless operating on private property, the existence of a general liability policy in effect during the days and times for which the license is sought with coverages as required by the City; and 8. Unless operating on private property, an agreement absolving the City, its officials, officers and employees from all liability in connection with the proposed use of City property, and indemnifying the City for any damage or expenses as required by the City; C. After application materials are reviewed for completeness, the applicant will then be required to appear before City Council for a public hearing. D. In reviewing an application, the City Council shall consider the public good and general welfare and convenience of the community and shall take into account factors such as the following: 1. Traffic and pedestrian safety, 2. Impact on nearby parking, residences, and businesses; 3. Application completeness and departmental approvals; 4. Existing number of mobile food vendors; 5. History of compliance; 6. Other public safety or community concerns. E. Approved Locations of Operation: 1. No applicant shall be approved to park within 50 feet of an entrance of a restaurant unless they have received written consent from the owner(s) of any restaurant(s) within 50 feet of the proposed location; 2. Licensees shall operate only in designated locations approved for the days and times on the License as approved by Council, and as applicable by the Traffic Commission. F. The issuance of a mobile food vendor license does not grant to, or entitle, the licensee the exclusive use of any service route or location, in whole or in part, other than the time and place specified in the license or permit for the term of the license or permit. G. Annual licenses issued shall begin on May 1st and expire on April 30th the following year. All renewal applications shall be submitted to the City Clerk’s office by April 1st. H. Mobile food vendor licenses may be renewed by the City Clerk on an annual basis upon submission of updated application materials, new departmental approvals, and payment of required fees. §127-15 Conditions of Operation A. Mobile food vendors may only operate at specifically approved public or private locations at specifically approved times. B. Mobile food vendor may not operate for more than eight (8) hours at any one location per calendar day. C. Mobile food vendors may only operate between the hours of 8:00 AM and 9:00 PM on public property. D. Mobile food vendors must maintain a clean site and provide trash/recycling receptacles, and remove all trash and recycling generated by their operation upon departing the site each day. Additionally: 1. All vendors are encouraged to provide consumers with compostable single- service articles, such as compostable forks, and paper plates. 2. No single-use plastic bags are permitted. All bags must follow requirements established in Chapter 198 Article V of the Melrose City Code. 3. Single-use plastic straws are only to be provided upon request as established in Chapter 198 Article VI Melrose City Code. 4. No styrofoam or polystyrene products are permitted as established in Chapter 198 Article VII Melrose City Code. 5. All mobile food vendors shall inspect adjacent streets, sidewalks and alleys within 50 feet regularly for purposes of removing any litter found. E. Except as specifically allowed for by the Engineering Division Occupancy permit, mobile food vendors must follow all posted traffic and parking regulations. Under no circumstances shall a mobile food vendor park in an illegal parking space or park: 1. Blocking, or within any restricted distances to, any fire department connection or fire lane, fire hydrant, crosswalk, loading zone, intersection or driveway, as specified in Chapter 220, Vehicles and Traffic, of this Code; 2. Within any bike lane, bus stop, or upon any sidewalk. F. Mobile food vendors may not conduct business with people in vehicles nor shall they serve customers who stop or park vehicles in a vehicle or bicycle travel lane near the mobile food vendor. G. Mobile food vendors may not provide or allow any dining area, including but not limited to tables, chairs, booths, bar stools, benches, and standup counters. H. Mobile food vendors shall comply with all applicable federal, state, and local laws, regulations and ordinances, and any conditions on the License. Mobile food vendors shall maintain for the term of their License all necessary underlying licenses such as the food establishment permit, state hawker and peddlers’ license, and all necessary approvals and insurance coverages for use of the designated location. I. Licenses are non-transferable and must be clearly displayed. §127-16 Enforcement; Modifications; Fines A. City Council may modify a mobile food vendor license after the issuance of such license, i) for cause, after reasonable notice to the licensee of the grounds for the proposed modification and the time and place of the hearing regarding such proposed modification, or ii) at the request of the Licensee, subject to Council approval. B. In regards to trucks or carts on public property or along the public way, the City reserves the right to temporarily move a truck or cart to a nearby location if there is a need by the City to use the approved location for emergency purposes, snow removal, construction, or other public benefit. C. The City Council may suspend, revoke, or decline to renew a mobile food vendor license for cause, after reasonable notice to the licensee of the grounds for the proposed action and the time and place of the hearing regarding such action. D. The Police Department, Public Works Department, Fire Department, and Health and Human Services Director are all authorized to enforce this ordinance. E. In cases involving an immediate public safety or health hazard, the local health director or other enforcing authority may order an immediate, temporary suspension of the license for 14 days without a prior hearing. A public hearing will be held within that timeframe to review the action. F. Any mobile food vendor operating without a valid license as required by this ordinance shall be deemed a public safety hazard and may be ticketed and impounded. G. In addition, this ordinance may be enforced by non-criminal disposition under M.G.L. c. 40 § 21D. Any mobile food vendor who refuses, neglects, or fails to comply with any laws, regulations, ordinances, or codes applicable to the license shall be subject to a fine of $100 per day. Failure to comply with any provision of this Ordinance, or retain the required licenses, permits, and approvals necessary for operation will constitute grounds for violation. Each day of non-compliance shall constitute a separate offense. An Ordinance Amending the Melrose Code of Ordinances to License Mobile Food Vendor Operations within the City of Melrose BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MELROSE AS FOLLOWS: That current §152-15 Lunch carts, be deleted. That Chapter 127 Hawkers, Peddlers and Transient Vendors be amended to reflect a new title — Hawkers, Peddlers, Transient Vendors, and Mobile Food Vendors — and a new Article III Mobile Food Vendors be added as follows: Article III – Mobile Food Vendors §127-13 License Required; Applicability No person or business entity, including a religious or charitable organization, business, religious, or nonprofit entity shall operate as a mobile food vendor, also known as a Mobile Food Vendor, in any public, private, or restricted space without first obtaining a license from the City Council. A “Mobile Food Vendor” is defined as means any mobile operation that stores, prepares, packages, serves, sells, or otherwise provides for human consumption any prepared or packaged food or beverages for human consumption to the general public from a truck or cart, excluding ice cream trucks. M.G.L. c. 270, § 25.. excluding ice cream products. The purpose of this section is to allow for food trucks or “mobile food vendors” to be licensed to operate in certain designated locations in the City of Melrose and to streamline the process for their operation on a recurring basis within City limits. A mobile food vendor license is not required with respect to the following mobile food vendors: a) vendors associated with the Melrose Farmers’ Market; b) vendors selling food and beverages on a one-day basis or for special events (up to three calendar days per year per vendor), including charitable and non-profit fundraisers; c) beverage or snack cart services provided at Mt. Hood Golf Course of Bellevue Golf Course; and d) to private events not open to the general public, held on private or public property. All such vendors shall continue to follow necessary permitting through the Melrose Board of Health and any other required City approvals. §127-14 Issuance of License; Fee; term A. Every mobile food vendor wishing to conduct business in the City of Melrose, except those as indicated above, shall apply for and obtain an annual license. An application on a form prescribed by the City Clerk shall be completed on an annual basis and filed with the City Clerk. Each licensee shall pay an annual fee of $500 for the mobile food vendor license. B. Along with any additional required documentation listed on the application, Applicants shall submit all of the following with the application for a mobile food vendor license: 1. Proof of Annual Food Service Permit issued by the Melrose Board of Health; 1.2. Hawkers and Peddlers License issued by the Commonwealth of Massachusetts; 2.3. Approvals from the Health Department, Parks Department, Public Works Department, Police Department, Fire Department; before appearing at a public hearing before the City Council 4. .If requested location is on public property, a copy of the permission granted by the necessary City board, commission, agency, or department having jurisdiction over the public property (e.g. Parks Commission, Beebe Board of Trustees, School Department, etc.); 5. If requested location is on private property, a copy of the lease or agreement from the property owner authorizing the intended use; 6. Occupancy permit issued by the DPW Engineering Division if parking will be along a public way; 7. Unless operating on private property, the existence of a general liability policy in effect during the days and times for which the license is sought with coverages as required by the City; and 8. Unless operating on private property, an agreement absolving the City, its officials, officers and employees from all liability in connection with the proposed use of City property, and indemnifying the City for any damage or expenses as required by the City; B.C. After application materials are reviewed for completeness, the applicant will then be required to appear before City Council for a public hearing. A. The fee for such permit shall be $500 annually. 1. The operator of the vehicle must provide a valid state hawker’s license issued by the Commonwealth of Massachusetts and any applicable local board of health license before a mobile food vendor license will be issued. 2. In the event a state hawker’s license and/or an applicable board of health license is revoked and/or does not otherwise remain in effect, the mobile food vendor license shall automatically become void. 3. If a state hawker’s license and/or applicable board of health license is revoked and/or does not otherwise remain in effect, the licensee shall notify the city clerk that such license has been revoked and/or does not otherwise remain in effect. 4. Failure to notify the city clerk within ten days that such license has been revoked shall constitute a violation of this article. B. Short-Term Permit: 1. Applicants may pay a $150 fee for a single day of operation if they satisfy all annual permit requirements. 2. An operator who wishes to upgrade from a daily to annual permit must pay the difference between their daily permits and the full annual permit cost. 3.1. The Annual permit period shall begin on May 1st and expire on April 30th the following year. All renewal applications shall be submitted to the City Clerk’s office by April 1st. 4. If an operator upgrades from a short-term permit to an annual permit, the permit renewal date shall follow the same permitting schedule referenced above. C. Each permit shall include the following information: a. Vehicle/business owner information b. Requested hours of operation with c. Requested location of operation with d. Overall dimensions of vehicle, including all attachments and accessories e. Type of fuel source for the vehicle and all equipment, and volume of all fuel containers f. Proof of all required inspections from state and local authorities g. Proof of application approval requirements as listed in the next section. D. Application Approval Requirements: 1. All applications must list approvals from the Health Department, Parks Department, Public Works Department, Police Department, Fire Department before appearing at a public hearing before the City Council. 2. Applicants wishing to operate on school property or streets abutting schools must also receive permission from the School Department. 3. Applicants wishing to operate on park property must also receive permission from the Park Commission. C.D. In reviewing an application, the City Council shall determine consider the public good and general welfare and convenience of the community and shall take into account factors such as the following:whether the public good requires issuance of the license. The Council shall consider: 1. Traffic and pedestrian safety, 2. Impact on nearby parking, residences, and businesses; 3. Application completeness and departmental approvals; 4. Existing number of mobile food vendors; 5. History of compliance; 6. Other public safety or community concerns. D.E. Approved Locations of Operation: 1. The licenseeNo applicant shall be approved to shall not park within 50 feet of an entrance of a restaurant unless the licenseethey have has received written consent from the owner(s) of any restaurant(s) within 50 feet of the proposed location. of a mobile food vendor. 2. Permit Licensees holders shall operate only in designated locations approved for the days and times on the License as approved by Council, and as applicable by the Traffic Commission. Locations in the city- owned public right of way may be established by order of the Traffic Commission. Locations on land controlled by the Parks Commission may be established by the Parks Commission. Approved locations and hours of operation must be listed in the permit application. E.F. The issuance of a mobile food vendor license does not grant to, or entitle, the licensee the exclusive use of any service route or location, in whole or in part, other than the time and place specified in the license or permit for the term of the license or permit. F.G. Annual licenses issued shall begin on May 1st and expire on April 30th the following year. All renewal applications shall be submitted to the City Clerk’s office by April 1st. G.H. Mobile food vendor permits licenses may be renewed by the City Clerk on an annual basis upon submission including of updated application materials, new departmental approvals, and payment of required fees. H. §127-14(d) Insurance Requirements A. All applicants must provide proof of insurance prior to license issuance in accordance with all city laws and ordinances. §127-15 Commissary and Health Oversight A. All Mobile Food Vendors must operate from a fixed, licensed base of operation as required by 105 CMR 590.009(8)(12). A. If the base of operation is located outside Melrose, the applicant must provide documentation that the facility is permitted and inspected by the health department of the city or town in which it is located. §127-15 Conditions of Operation A. Mobile food vendors may only operate at specifically approved public or private locations at specifically approved times. B. Mobile Food Vendorfood vendor may not operate for more than eight (8) hours at any one location per calendar day. C. Operating hours on public property shall not exceedMobile food vendors may only operate between the hours of 8:00 AM and 9:00 PM on public property.. A. Vendors must comply with all ordinances and laws of the City of Melrose and the Commonwealth of Massachusetts. D. Vendors Mobile food vendors must maintain a clean site and provide trash/recycling receptacles, and remove all trash and recycling generated by their operation upon departing the site each day. Additionally: 1. All vendors are encouraged to provide consumers with compostable single- service articles, such as compostable forks, and paper plates. 2. No single-use plastic bags are permitted. All bags must follow requirements established in Chapter 198 Article V of the Melrose City Code. 3. Single-use plastic straws are only to be provided upon request as established in Chapter 198 Article VI Melrose City Code. 4. No styrofoam or polystyrene products are permitted as established in Chapter 198 Article VII Melrose City Code.. 5. All mobile food vendors shall inspect adjacent streets, sidewalks and alleys within 50 feet regularly for purposes of removing any litter found. E. Except as specifically allowed for by the Engineering Division Occupancy permit, mobile food vendors Vendors must follow all posted traffic and parking regulations. Under no circumstances shall a mobile food vendor park in an illegal parking space or and park only in legal parking spaces, and may not for any reason park:park: 1. Blocking, or within any restricted distances to, any fire department connection or fire lane, fire hydrant, crosswalk , loading zone, intersection or driveway, as specified in Chapter 220, Vehicles and Traffic, of this Code or within 20 feet of an intersection or blocking any driveway; 2. Within any bike lane, bus stop, or upon any sidewalk. F. Mobile food vendors may not conduct business with people in vehicles nor shall they serve customers who stop or park vehicles in a vehicle or bicycle travel lane near the mobile food vendor. G. Mobile food vendors may not provide or allow any dining area, including but not limited to tables, chairs, booths, bar stools, benches, and standup counters. H. Mobile food vendors shall comply with all applicable federal, state, and local laws, regulations and ordinances, and any conditions on the License. Mobile food vendors shall maintain for the term of their License all necessary underlying licenses such as the food establishment permit, state hawker and peddlers’ license, and all necessary approvals and insurance coverages for use of the designated location. F.I. Licenses are non-transferable and must be clearly displayed. §127-16 Enforcement; Modifications; Fines A. City Council may modify a mobile food vendor license after the issuance of such license, i) for cause, after reasonable notice to the licensee of the grounds for the proposed modification and the time and place of the hearing regarding such proposed modification, or ii) at the request of the Licensee, subject to Council approval. B. In regards to trucks or carts on public property or along the public way, the City reserves the right to temporarily move a truck or cart to a nearby location if there is a need by the City to use the approved location for emergency purposes, snow removal, construction, or other public benefit. C. The City Council may suspend, revoke, or decline to renew a mobile food vendor license for cause, after reasonable notice to the licensee of the grounds for the proposed action and the time and place of the hearing regarding such action. D. The Police Department, Public Works Department, Fire Department, and Health and Human Services Director are all authorized to enforce this ordinance. A.E. In cases involving an immediate public safety or health hazard, the local health director or other enforcing authority may order an immediate, temporary suspension of the license for 14 days without a prior hearing. A public hearing will be held within that timeframe to review the action. F. Any mobile food vendor operating without a valid license as required by this ordinance shall be deemed a public safety hazard and may be ticketed and impounded. G. In addition, this ordinance may be enforced by non-criminal disposition under M.G.L. c. 40 § 21D. Any mobile food vendor who refuses, neglects, or fails to comply with any laws, regulations, ordinances, or codes applicable to the license shall be subject to a fine of $100 per day. Failure to comply with any provision of this Ordinance, or retain the required licenses, permits, and approvals necessary for operation will constitute grounds for violation. Each day of non-compliance shall constitute a separate offense. B. This ordinance may be enforced by noncriminal disposition under M.G.L. c. 40 § 21D. The Police Department, Public Works Department, Fire Department, and Health and Human Services Director are all authorized to enforce this ordinance. Each day of noncompliance shall constitute a separate offense. C. Violations shall be $100 per day. D. Revocation or Suspension E. The City Council may revoke, suspend, or modify a license following reasonable notice and a hearing. The City of Melrose may enforce this ordinance by temporarily suspending a license for up to 30 days for any cause that immediately endangers public health and welfare. 1. The Police Department is authorized to order any vendor in violation to cease operations and vacate the location immediately. F. Specific Violations 1. The following shall constitute specific violations subject to immediate enforcement: a. Operating outside of permit approved locations, or outside of an authorized event location without submission and approval of a Temporary Event Notification Form. b. Failing to comply with any city of melrose regulation or ordinance Failing to abide by permitted time, location, or waste disposal requirements, or creating a traffic or safety hazard. §127-18 Exemptions A. The following uses are exempt from license fees but must still comply with all laws, ordinances and regulations of the City of Melrose and the Commonwealth, and complete a permit application with the City Clerk’s office. 1. Mobile food vendors hired solely for separately permitted one-day events on private or public property. No mobile food vendor shall operate under this provision more than three days in one calendar year. 2. Beverage or snack cart services provided by the city or third party contractors at Mt. Hood Golf Course or Bellevue Golf Course. 3. Mobile food vendors hired as part of fundraisers for Melrose Public Schools or PTO events. Food vendor operations that are permitted as part of the Melrose Farmers Market. 4. This ordinance does not affect "ice cream trucks" as defined and permitted under M.G.L. c. 270, § 25. An Ordinance Amending the Melrose Code of Ordinances to License Mobile Food Vendor Operations within the City of Melrose BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MELROSE AS FOLLOWS: That current §152-15 Lunch carts, be deleted. That Chapter 127 Hawkers, Peddlers and Transient Vendors be amended to reflect a new title — Hawkers, Peddlers, Transient Vendors, and Mobile Food Vendors — and a new Article III Mobile Food Vendors be added as follows: Article III – Mobile Food Vendors §127-13 License Required; Applicability No person or business entity, including a religious or charitable organization shall operate as a mobile food vendor, without first obtaining a license from the City Council. A “Mobile Food Vendor” means any mobile operation that stores, prepares, packages, serves, sells, or otherwise provides any prepared or packaged food or beverages for human consumption to the general publicfrom a truck or cart, excluding ice cream trucks. The purpose of this section is to allow for food trucks or “mobile food vendors” to be licensed to operate in certain designated locations in the City of Melrose and to streamline the process for their operation on a recurring basis within City limits. A mobile food vendor license is not required with respect to the following mobile food vendors: a) vendors associated with the Melrose Farmers’ Market; b) vendors selling food and beverages on a one-day basis or for special events (up to three calendar days per year per vendor), including charitable and non-profit fundraisers; c) beverage or snack cart services provided at Mt. Hood Golf Course of Bellevue Golf Course; and d) to private events not open to the general public, held on private or public property. All such vendors shall continue to follow necessary permitting through the Melrose Board of Health and any other required City approvals. §127-14 Issuance of License; Fee; Term A. Every mobile food vendor wishing to conduct business in the City of Melrose, except those as indicated above, shall apply for and obtain an annual license. An application on a form prescribed by the City Clerk shall be completed on an annual basis and filed with the City Clerk. Each licensee shall pay an annual fee of $500 for the mobile food vendor license. B. Along with any additional required documentation listed on the application, Applicants shall submit all of the following with the application for a mobile food vendor license: 1. Proof of Annual Food Service Permit issued by the Melrose Board of Health; 2. Hawkers and Peddlers License issued by the Commonwealth of Massachusetts; 3. Approvals from the Health Department, Parks Department, Public Works Department, Police Department, Fire Department; 4. If requested location is on public property, a copy of the permission granted by the necessary City board, commission, agency, or department having jurisdiction over the public property (e.g. Parks Commission, Beebe Board of Trustees, School Department, etc.); 5. If requested location is on private property, a copy of the lease or agreement from the property owner authorizing the intended use; 6. Occupancy permit issued by the DPW Engineering Division if parking will be along a public way; 7. Unless operating on private property, the existence of a general liability policy in effect during the days and times for which the license is sought with coverages as required by the City; and 8. Unless operating on private property, an agreement absolving the City, its officials, officers and employees from all liability in connection with the proposed use of City property, and indemnifying the City for any damage or expenses as required by the City; C. After application materials are reviewed for completeness, the applicant will then be required to appear before City Council for a public hearing. D. In reviewing an application, the City Council shall consider the public good and general welfare and convenience of the community and shall take into account factors such as the following: 1. Traffic and pedestrian safety, 2. Impact on nearby parking, residences, and businesses; 3. Application completeness and departmental approvals; 4. Existing number of mobile food vendors; 5. History of compliance; 6. Other public safety or community concerns. E. Approved Locations of Operation: 1. No applicant shall be approved to park within 200 feet of an entrance of a restaurant unless they have received written consent from the owner(s) of any restaurant(s) within 200 feet of the proposed location; 2. Licensees shall operate only in designated locations approved for the days and times on the License as approved by Council, and as applicable by the Traffic Commission. F. The issuance of a mobile food vendor license does not grant to, or entitle, the licensee the exclusive use of any service route or location, in whole or in part, other than the time and place specified in the license or permit for the term of the license or permit. G. Annual licenses issued shall begin on May 1st and expire on April 30th the following year. All renewal applications shall be submitted to the City Clerk’s office by April 1st. H. Mobile food vendor licenses may be renewed by the City Clerk on an annual basis upon submission of updated application materials, new departmental approvals, and payment of required fees. §127-15 Conditions of Operation A. Mobile food vendors may only operate at specifically approved public or private locations at specifically approved times. B. Mobile food vendor may not operate for more than eight (8) hours at any one location per calendar day. C. Mobile food vendors may only operate between the hours of 8:00 AM and 9:00 PM on public property. D. Mobile food vendors must maintain a clean site and provide trash/recycling receptacles, and remove all trash and recycling generated by their operation upon departing the site each day. Additionally: 1. All vendors are encouraged to provide consumers with compostable single- service articles, such as compostable forks, and paper plates. 2. No single-use plastic bags are permitted. All bags must follow requirements established in Chapter 198 Article V of the Melrose City Code. 3. Single-use plastic straws are only to be provided upon request as established in Chapter 198 Article VI Melrose City Code. 4. No styrofoam or polystyrene products are permitted as established in Chapter 198 Article VII Melrose City Code. 5. All mobile food vendors shall inspect adjacent streets, sidewalks and alleys within 50 feet regularly for purposes of removing any litter found. E. Except as specifically allowed for by the Engineering Division Occupancy permit, mobile food vendors must follow all posted traffic and parking regulations. Under no circumstances shall a mobile food vendor park in an illegal parking space or park: 1. Blocking, or within any restricted distances to, any fire department connection or fire lane, fire hydrant, crosswalk, loading zone, intersection or driveway, as specified in Chapter 220, Vehicles and Traffic, of this Code; 2. Within any bike lane, bus stop, or upon any sidewalk. F. Mobile food vendors may not conduct business with people in vehicles nor shall they serve customers who stop or park vehicles in a vehicle or bicycle travel lane near the mobile food vendor. G. Mobile food vendors may not provide or allow any dining area, including but not limited to tables, chairs, booths, bar stools, benches, and standup counters. H. Mobile food vendors shall comply with all applicable federal, state, and local laws, regulations and ordinances, and any conditions on the License. Mobile food vendors shall maintain for the term of their License all necessary underlying licenses such as the food establishment permit, state hawker and peddlers’ license, and all necessary approvals and insurance coverages for use of the designated location. I. Licenses are non-transferable and must be clearly displayed. §127-16 Enforcement; Modifications; Fines A. City Council may modify a mobile food vendor license after the issuance of such license, i) for cause, after reasonable notice to the licensee of the grounds for the proposed modification and the time and place of the hearing regarding such proposed modification, or ii) at the request of the Licensee, subject to Council approval. B. In regards to trucks or carts on public property or along the public way, the City reserves the right to temporarily move a truck or cart to a nearby location if there is a need by the City to use the approved location for emergency purposes, snow removal, construction, or other public benefit. C. The City Council may suspend, revoke, or decline to renew a mobile food vendor license for cause, after reasonable notice to the licensee of the grounds for the proposed action and the time and place of the hearing regarding such action. D. The Police Department, Public Works Department, Fire Department, and Health and Human Services Director are all authorized to enforce this ordinance. E. In cases involving an immediate public safety or health hazard, the local health director or other enforcing authority may order an immediate, temporary suspension of the license for 14 days without a prior hearing. A public hearing will be held within that timeframe to review the action. F. Any mobile food vendor operating without a valid license as required by this ordinance shall be deemed a public safety hazard and may be ticketed and impounded. G. In addition, this ordinance may be enforced by non-criminal disposition under M.G.L. c. 40 § 21D. Any mobile food vendor who refuses, neglects, or fails to comply with any laws, regulations, ordinances, or codes applicable to the license shall be subject to a fine of $100 per day. Failure to comply with any provision of this Ordinance, or retain the required licenses, permits, and approvals necessary for operation will constitute grounds for violation. Each day of non-compliance shall constitute a separate offense. 0.5 0.25 0 0.5 Miles Created June 2022 Phase 1: Police & Engine 02 Design Progress Update October 2025 Work Completed for the Month of October • Received SOQ’s for E2 and completed the prequalification process. See below list of contractors and their qualification status. • Advertised for E2 bidding. • Advertised RFQ for Police in Central Registrar CTA Prequalified GVW NOT Prequalified LD Russo NOT Prequalified Tower NOT Prequalified G&R Prequalified DeIulis Prequalified J&J Contractors Prequalified M. O’Connor Prequalified HV Collins NOT Prequalified Colantonio Prequalified Key Items for the Month of November • Receive SOQ’s for Police, begin deliberations for Pre-qualifications. • Receive Trade bids for E2 project. • Continue to update Design for Police including technology design. Budget Update • No update from last presentation. Please see attached full budget report Schedule Update • The Schedule has been updated to reflect all phases of the Melrose Public Safety Facilities. Please see attached report. Design Update Renderings/Plans 3D Rendering Engine 02 Design Update 3D Rendering Police Design Update Melrose Public Safety Facilities Project Budget Status Report 9/26/25 3 4 5 8 9 Phase 1 Phase 1 Phase 2 Phase 3 All Central Fire Classification Name Code Police New Engine 02 New Engine 03 Renovation and TOTAL Addition 26,958 sf 23,877 sf 19500 sf 18700 sf Project Management 1,516,304 1,516,304 1,272,500 1,257,500 5,562,608 Architect & Engineers Basic Services 3,102,500 3,047,500 2,486,252 2,288,880 10,925,132 Architect & Engineers - Specialty Services 900,480 546,300 437,500 468,300 2,352,580 Administration 675,000 665,000 665,000 665,000 2,670,000 Construction 26,964,554 21,355,463 21,154,367 19,320,472 88,794,856 Fixtures, Furnishing & Equipment 2,000,000 1,150,000 900,000 1,080,000 5,130,000 Project Total Excluding Contingencies 35,158,838 28,280,567 26,915,619 25,080,152 115,435,176 Contingencies 1,887,519 1,494,882 1,480,806 2,318,457 7,181,663 Project Total - Design and Construction Phases 37,046,357 29,775,449 28,396,425 27,398,608 122,616,839 Est. at Debt Exclusion Vote 35,900,000 32,300,000 34,800,000 26,700,000 129,700,000 Difference from Debt Exclusion Vote 1,146,357 (2,524,551) (6,403,575) 698,608 (7,083,161) Alternates not included in Construction figures Add for CMR 1,352,433 Add for CMR Precon 125,000 HVAC Option 3 (Geothermal) Add 3,000sf Solar on roof Add 2,000sf Solar in parking lot Add for COPS spaces Add for Radiant ALT for Epoxy Flooring 20,538 224,818 Add for bridge crane 254,800 ID Task Name Duration Start Finish Predecessors 2024 2025 2026 2027 2028 2029 2030 2031 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 1 2 Engine 02 39 mons Mon 6/3/24 Thu 7/22/27 3 Schematic Design 4.1 mons Mon 6/3/24 Mon 9/30/24 4 Design Development 4.19 mons Wed 10/30/24 Fri 2/28/25 5 50% Construction 2.38 mons Mon 3/3/25 Fri 5/9/25 4 Documents 6 Pre-Qualification 1.29 mons Thu 9/25/25 Fri 10/31/25 7 100% Construction 2.38 mons Mon 5/12/25 Fri 7/18/25 5 Documents 8 Advertise to Central 0.05 mons Wed 11/5/25 Wed 11/5/25 Register 9 File Sub Bids 0.71 mons Wed 11/5/25 Tue 11/25/25 10 GC Bids 1.19 mons Wed 11/5/25 Tue 12/9/25 11 Award Bids for FSB & 0.05GC mons Fri 12/12/25 Fri 12/12/25 12 Construction, FF&E, 20 mons Fri 12/12/25 Thu 7/22/27 Closeout & 13 Occupancy 14 New Police Station 41.38 mons Mon 6/3/24 Thu 9/30/27 15 Schematic Design 3.81 mons Mon 6/3/24 Fri 9/20/24 16 Design Development 2.86 mons Fri 10/3/25 Thu 12/25/25 17 Exterior Design Update1.9 mons Mon 1/6/25 Fri 2/28/25 18 Restart Design 3.14 mons Mon 3/10/25 Mon 6/9/25 Development 19 50% Construction 2.38 mons Mon 6/9/25 Fri 8/15/25 Documents 20 Pre-Qualification 1.62 mons Wed 11/12/25 Mon 12/29/25 21 100% Construction 5 mons Fri 8/15/25 Thu 1/8/26 Documents 22 Advertise to Central 0.05 mons Mon 12/29/25 Mon 12/29/25 Register 23 File Sub Bid 13.19 mons Tue 1/13/26 Wed 2/3/27 24 General Contractor Bid1.1 mons Tue 1/13/26 Thu 2/12/26 25 Award Bids for FSB & 0.05GC mons Thu 2/19/26 Thu 2/19/26 26 Construction, FF&E, 20 mons Fri 2/20/26 Thu 9/30/27 Closeout & 27 EngineOccupancy 03 38.33 mons Sun 2/1/26 Fri 3/2/29 28 Schematic Design 4.14 mons Sun 2/1/26 Sat 5/30/26 29 Design Development 4.19 mons Mon 6/1/26 Wed 9/30/26 30 50% Construction 2.86 mons Thu 10/1/26 Wed 12/23/26 Documents Task Project Summary Manual Task Start-only Deadline Project: All Phases Schedule Split Inactive Task Duration-only Finish-only Progress Date: Wed 11/5/25 Milestone Inactive Milestone Manual Summary Rollup External Tasks Manual Progress Summary Inactive Summary Manual Summary External Milestone Page 1ID Task Name Duration Start Finish Predecessors 2024 2025 2026 2027 2028 2029 2030 2031 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 31 100% Construction 2.86 mons Thu 12/24/26 Wed 3/17/27 30 Documents 32 Bidding & Negotiation2.86 mons Thu 4/1/27 Wed 6/23/27 33 Construction, FF&E, 20 mons Mon 7/26/27 Fri 3/2/29 Closeout & 34 Occupancy 35 Central Fire Add/Reno 38.57 mons Fri 10/1/27 Thu 11/7/30 36 Schematic Design 3.81 mons Fri 10/1/27 Thu 1/20/28 37 Design Development 3.81 mons Tue 2/1/28 Mon 5/22/28 38 50% Construction 2.86 mons Thu 6/1/28 Wed 8/23/28 Documents 39 100% Construction 2.86 mons Thu 8/24/28 Wed 11/15/28 38 Documents 40 Bidding & Negotiation1.9 mons Fri 12/1/28 Thu 1/25/29 41 Construction, FF&E, 20 mons Sun 4/1/29 Thu 11/7/30 40 Closeout & Occupancy Task Project Summary Manual Task Start-only Deadline Project: All Phases Schedule Split Inactive Task Duration-only Finish-only Progress Date: Wed 11/5/25 Milestone Inactive Milestone Manual Summary Rollup External Tasks Manual Progress Summary Inactive Summary Manual Summary External Milestone Page 2

Transcript

▶ 46:04 This meeting is being broadcast and recorded by Melrose Cable Access tv and will be available for viewing in its entirety on MMTV and through the city website Link. Madame Clerk, will you please call the role Councilor Occhio. Councillor Gar Pay Here. Counselor Hamilton. Counselor Jamine. Here. Counselor Caram Chetty. Here. Councilor Osky? Here. Councilor Romanul? Here. Councilor Stewart? Here. Councilor Vandiver. Here. Councilor Williams. Here. President Elli. Here. Uh, is it quorum At this time, please rise. If you're able to join the Pledge Of Allegiance. I pledge allegiance to the, the flag of the United States of America and to the republic for which it stands. One Nation under God, individual

▶ 47:02 Leila Migliorelli: with liberty and justice for all. Justice for all. At this time, I will motion by unanimous consent without reading the minutes from the city council meeting on October 20th, 2025. Seeing no objections, those meeting minutes are now approved. Um, now I will motion by Unanim consent to open the floor for public comment. Seeing no objections, we are now open for public comments. Um, per rule three three A of the Melrose City Council rules is a portion of the meeting where the public may speak on any item on tonight's agenda. Comments expressing any other viewpoint on other madams or matters are also welcome. So this is public comment for the full city council meeting, not the public hearing that's taking place in a few minutes.

▶ 47:51 Leila Migliorelli: Does anyone wish to speak in public comment? Anyone online? There's no one online. Okay. Um, I will see no objections. I will motion by unanimous consent to close public comment. We are now closed for public comment. Um, just wanna take a brief moment to acknowledge, um, the transition between our new meeting agenda systems as some of you may notice, and the public may know, um, that we are no longer using the I QM two platform. And so if you go to the city's main website, uh, go to meeting agendas, you will see our new meeting agendas listed directly there. And you can also find a link to our old meeting agendas there. So just had a number of questions about that today and thought I would clear that up for the public.

▶ 48:34 Um, okay. Um, we are at 7 59, so I am going to, let's see, I'm gonna go through really quickly. Um, new business filings by the Honorable Mayor Madam Clerk. Will you read the first Appointments Reappointments ID number 2025 dash 1 57. Appointment of David b Luciano as a constable in the city of Melrose. This will go to boards and commissions ID Number 2025 dash two 18. Appointment of Adam h Garfield Abrams 14 one Fourth Road to the Melrose Housing Authority replacing Steven Douglas, who resigned for the remainder of the three year term. Said term to expire on the first Monday of March, 2028. This will go to Boards and Commissions, um, filings by the members of the Honorable City Council. Poll Petitions

▶ 49:36 ID number 2025 dash 216 National Grid Petition for 2 0 4 slash 2 0 6 Tremont Street, WR number 3 1 1 7 4 9 3 9 to install one. Jo Poll to mount the new Transformer for New Fire Station Project. Madam President, uh, I would like to request immediate consideration for this item for the purposes of setting a hearing, Seeing no objections for us. Okay. Um, I would like to motion to set a hearing for ID number 2 0 2 5 2 1 6 and set that hearing on Monday, November 17th at 8:00 PM Okay. Um, all in favor of setting the public hearing for November 17th at 8:00 PM Aye. Aye. Aye. Any opposed? Okay. That public hearing is now set for November 17th at 8:00 PM Speaking of public hearings, I am now going to, um,

▶ 50:35 Leila Migliorelli: skip down to our agenda for the public hearing for the National Grid Petitions. Um, so starting with, um, Madam Clerk, will you read the order of the public hearing that's starting now? Id number 2 0 2 5 dash 2 21 WR number 3 1 1 7 7 5 5 4 3 71 East Foster Street, national Grid Petition. Proposed installation 43 C3. Class three, jointly owned poll number five in the Eastern sidewalk in front. 3 71 East Foster Street? ID number 1 3 0 3 8. Okay, wonderful. Um, public hearing is now open. I'll invite, uh, members of National Grid, um, to talk and, um, have a portion for public comment for the public hearing after they introduce the matter. Good evening. My name is Anina and uh, I work for National Grid at, uh, Malden.

▶ 51:38 I'm here with my colleague Rafa. Uh, we are petitioning for pole number five, um, at 3 71 East Foster Street to be relocated 30 feet on the east direction. Uh, so that will be a new pole installation and the removal of the existing one. Thank you. Rafael? One 70 Metford Street. The purpose of the relocating the pole is because in front of a Melrose resident house that is also here in the hearing. Okay. Thank you. Um, any questions for National Grid from the council? Um, councilor Williams? Um, could you tell me again what direction you're intending to move the pole? Um, eastbound. Yeah. Can, um, with this kind of request, do the homeowners pay for the removal or just National Grid? Who pays for the work to remove and replace?

▶ 52:41 So, uh, all the joint on Poles are national, have National Grid and have Verizon in this case. Eh, so there is a Verizon cost that I, I don't know how much it's gonna be, but National Grid Place We check Yeah. Yeah. We are charging the As well because it was a customer request. I see. So she's gonna be charged. Yeah, they are gonna be charged. Okay. If National Grid requests it, it's no charge to the Exactly. City Homeowner. Okay. Thank you that, thank you. Okay. Um, I'd like to invite anyone, um, if there's no other questions for colleagues, I would like to invite anyone from the public to come up and talk about, um, the poll moving if anyone would like to, to approach for public comment for the public hearing.

▶ 53:29 Leila Migliorelli: Okay. Seeing no comments. Um, what is the will of the council motion to approve? Second. Second. Motion to approve made by Councilor Williams, seconded by Councilor Romanul on discussion. Seeing none. All in favor? Aye. Aye. Any opposed? That passes. Thank you. Thank you. Um, and that is our only, uh, public hearing or for a poll tonight. So, um, I will motion by you Unanim as consent to close a public hearing. Um, seeing no objections, we are now closed, um, for the public hearing on this poll. Um, at this time before we go back to our agenda, I'm going, I will, uh, entertain a motion to recess so we can go to appropriations and oversight. I'm chair, I'll make A mo. Madam President. I'll make a motion to recess.

▶ 1:15:06 Um, that concludes our business. I'll, uh, enter a motion to adjourn. Motion to adjourn. Second. Motion to adjourn by Councilor Nutra. Second by Council Williams on discussion. All in favor? Aye. Opposed? We are adjourned. Okay. So we're now back in the full City Council meeting under, um, poll petitions. So next up is ID 2025 dash 2017. Madam Clerk, will you read this very long order? National Grid Petition for 14 dash 24 Tremont Street. WR number 3 1 1 2 3 4 7 5 to install underground facilities on Tremont Street and to install concrete encased PVC conduit and two fourth inch steel conduit riser under western sidewalk from existing pole number 4 4 0 located toward 14 dash 24 Tremont Street property.

▶ 1:16:40 Ryan Williams: These conduits need to be installed to feed new pad mounted transformer to give power to new development at 14 dash 24 Tremont Street, Melrose, mass. Madam President, uh, I would like to bring this before us for immediate consideration for the purposes of setting a hearing With no, no objections. That is now before us for setting the hearing. Okay. I'd like to motion to set a hearing Friday number 2 0 2 5 2 1 7. Also to occur on Monday the 17th of November. And also at eight. Can we do that? 8 0 5? Yeah. I mean 8, 8 10 Whatever. 8 8 8 0 5. Sure. 8 0 8 0 5. Well, no, let's just have it all do at eight o'clock 'cause I'll we'll have it all in one public hearing. Okay. Yeah. Eight o'clock for this.

▶ 1:17:24 Leila Migliorelli: And by the way, may I add that I've never seen a two fourths conduit before. That's an interesting, That's really exciting. It's really exciting. Can't wait. All right. Uh, motion to set the public hearing, uh, made by Councilor Williams, seconded by councilor for Nick Yarro on discussions. Seeing none. All in favor? Aye. Aye. Any opposed? That public hearing is also set for November 17th. Moving on to appropriations ID number 2 0 2 5 dash 2 4 9. Acceptance of vote language for appropriation of feasibility study for MSBA accelerated repair projects. This will go to appropriations and oversight. Next up are licenses ID number 2 0 2 2 5 dash two four common viler renewals for 2026. This will go to protection license

▶ 1:18:20 ID number 2 0 2 5 2 15. New gasoline and storage application, 2 88 Main Street. This will also go to protection License ID number 2 0 2 5 2 2 9. Motor vehicle Class one and two License renewals for 2026. Let's go to protection License now. Orders ID number 2 0 2 5 dash 2 0 3. National Grid easement request Dill's Court Parking Lot and Ani Way, Council Williams? Oh, yes. Um, I would like to bring this before us for immediate consideration for the purposes of setting a hearing. My gosh, there's so many hearings Senate. I don't Yeah, it's exciting. Um, no seeing, no. Um, objections. This is order is now before us. I would love to make a motion to, uh, schedule a public hearing for item 2 0 2 5 dash 2 21.

▶ 1:19:18 Leila Migliorelli: Also on the 17th of November, also at eight o'clock. Just a correction. 2 2 2 0 2 5 2 0 3. Second. Yep. Sorry about that. Yep. Yep. Okay. Second. Uh, motion made by Councillor Williams. Seconded by Councillor Ro on discussion. Seeing none. All in favor? Aye. Aye. Any opposed? That public hearing is now also set on the 17th. Okay. So we already had our public hearing, skipping down the agenda. Unfinished business appropriations ID number 2 0 2 5 dash 26. And appropriation from capital stabilization in the amount of $35,000 to DPW facilities and appropriation from capital stabilization in the amount of $35,000 to DPW facilities to provide emergency temporary shoring at City Hall ID number 1 3 0 0 4.

▶ 1:20:19 Madam President th this comes from appropriation and oversight with the recommendation for passage. At this time I'll make a motion for passage. Second. Motion for passage made by Councillor Repe, seconded by Councilor Aldine. On discussion. Seeing none, Madame Clerk, will you please call the roll? Councilor Occhio? Yes. Councilor Garipay. Yes. Councillor Jamine. Yes. Counselor Caram Chetty. Yes. Counselor Abramsky. Yes. Counselor Roman. Yes. Councilor Stewart? Yes. Counselor Vandiver. Yes. Counselor Williams? Yes. President Elli. Yes. That passes, um, onto grants ID number 2 0 2 5 dash 25. Acceptance of donation to support, recycling and sustainability initiatives. Acceptance of donation in the amount of $500

▶ 1:21:15 for the purposes of proceeding with solid waste and recycling initiatives. ID number one. 3 0 0 2. Uh, Madam President, this comes from appropriation and oversight with a recommendation for passage. At this time I'll make a motion for passage. Second. Motion for passage made by Councillor Repe, seconded by Councillor Carrum Chay. On discussion. Seeing none, Madam Clerk Councillor Occhio. Yes. Counselor Garey. Yes. Counselor Jamine. Yes. Counselor Caram Chetty. Yes. Counselor Abramsky. Yes. Counselor Romano. Yes. Councilor Stewart? Yes. Counselor Vandiver. Yes. Counselor Williams? Yes. President Elli. Yes. Passes onto orders ID number 2 0 2 5 dash 63. Adoption of MGL 2 0 3 C sections one through 11.

▶ 1:22:09 Prudent investor from Appropriations and oversight, Madam President. This comes from appropriation and oversight with a recommendation of a passage. At this time I'll make a motion for passage. Second. Second motion for passage made by Councilor Garipay. Seconded by Councilor Stewart. On discussion. Seeing none. Um, Madam Clerk would please call the role Councilor fro. Yes. Counselor Garey? Yes. Councilor Jamine? Yes. Counselor Karen Chetty? Yes. Counselor Abramsky? Yes. Counselor Roman? Yes. Counselor Stewart? Yes. Counselor Vandiver? Yes. Counselor Williams? Yes. President Elli? Yes. Okay. Um, the last item on our agenda was held in committee, so it is not, uh, we will not be taking a vote on this ordinance.

▶ 1:22:58 Mark Garipay: Um, councilor Gar, Just under reports from committee, I forgot to mention during appropriation and oversight that next Thursday we will be entertaining budget hearings on the, um, successful override with the revised budgets. Um, on this Friday, after a number of meetings with the administration with President Mei, um, we will have memos on every department, um, and what their budgets are gonna look like. So I would please, we're gonna have a very, very busy night next Thursday night. Everyone will be in front of us. I would implore encourage everyone to look at everything prior and try to talk to as many department heads as, uh, as we can prior to next Thursday night, the 20th. Um, and other than that, uh,

▶ 1:23:47 Leila Migliorelli: under, that's it. Well, I get two other things, but I we can do it now or I can do it at The end. I'll just add something to that. So the, um, those orders for the, the meeting on Thursday the 20th will come down in council. 'cause this is unusual month where we have full council meeting this week and next Monday. So you'll see the orders, all those memos there. Um, I guess they will be, they'll be posted this Thursday to the agenda for the meeting. So that might help direct. 'cause I don't believe it's all of the department heads. I think just the ones affected the, well, yeah, correct. So, so all affected Develop All. So check out on your new meeting agenda software, you can see all of that there in relevant attachments

▶ 1:24:28 Mark Garipay: to read through that. Councilor Gepe referenced. Oh, um, under, you want, do you have something else under committees or? Well, I can put it wherever it, uh, I just, uh, tomorrow morning, 11 o'clock the, um, veterans, uh, has their, at the Knoll Reflection Area, the Veteran Services and, um, 11:00 AM 11:00 AM Yeah, please. Yep. Okay. And, uh, nothing under expiries. Nothing under Rule 36. Um, oh, councilor Gepe. I was just gonna say, can we, uh, take uh, councilor Hamilton email regarding the public safety building and add it and attach it to tonight's agenda email that we've all received regarding an update on the public safety meeting? Yeah, update. Yeah, we can add it to the, instead of a verbal update.

▶ 1:25:15 Leila Migliorelli: He provided a written one 'cause he couldn't attend tonight. And that's it for me. Great. Thank you. Anyone, any other updates under Rule 36? No, I was also gonna mention Councilor Hamilton, so. Oh, okay. Great. All right. Without anything else, I will motion by unanimous consent to adjourn. See no objections. We are now adjourned. Yes.

City Council — 2025-11-10

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