Appropriations & Oversight Committee — 2020-05-07

Appropriations and Oversight Remote meeting

This meeting starts at 21:10 in a recording that covers several meetings.

Attendance

Christopher Cinella present · Chair; Jack Eccles present · Voting; Mark Garipay present · Voting; Jen Grigoraitis present · President, ex oficio; Maya Jamaleddine present · Voting; Shawn M. MacMaster present · Voting; Jeff McNaught present · Voting; Leila Migliorelli present · Vice Chair; Robb Stewart present · Voting; Cory Thomas present · Voting; John N. Tramontozzi present · Voting

Agenda

Minutes

CITY OF MELROSE APPROPRIATIONS COMMITTEE CALENDAR● MAY 7, 2020 Web-based remote meeting Remote meeting 7:15 PM , Melrose, MA 02176 The public should take notice that the Melrose City Council may, on certain occasions, have a quorum in attendance due to standing committees of the City Council consisting of both voting and non-voting members. Members attending this duly posted meeting are participating and deliberating only in conjunction with the business of the standing committee. Attendee Name Title Status Arrived Christopher Cinella Chair Present Leila Migliorelli Vice Chair Present John N. Tramontozzi Voting Present Shawn M. MacMaster Voting Present Jeff McNaught Voting Present Jack Eccles Voting Present Mark Garipay Voting Present Robb Stewart Voting Present Cory Thomas Voting Present Maya Jamaleddine Voting Present Jen Grigoraitis President, ex oficio Present

ORDER-2020-69 Bond Authorizing a Bond in the Amount of $2,311,205 for building repairs to Memorial Hall. Recommend Passage City Council

(ID # 7944) Appropriation An Appropriation in the amount of $579,000 from Free cash (account 01- 324001) to various capital accounts as set forth herein. Recommend Passage City Council

ORDER-2020-76 Bond Authorizing a loan in the amount of $100,000 for costs of conducting a planning study and final design for repair or replace the Department of Public Works' Salt Shed. Rec as Amended by Substitution City Council

ORDER-2020-79 Establishment of Fund Establishment of OSHA Reserve Stabilization Fund Recommend Passage City Council City of Melrose Page 1 Updated 10/30/2025 6:00 AM

Transcript

▶ 21:18 Christopher Cinella: this meeting of the Appropriations Committee will be conducted via remote participation to the greatest extent possible. We will post audio and video recording of the transcript or other comprehensive record of these proceedings as soon as possible after the meeting on the City of Melrose's website and mmtv.org. Madam Clerk, could you please call the roll? Council of, Vice Chair Migliorelli. Here. Councilor Tramontozzi. Yes. Councilor McMaster. Yes. Councilor McNaught? Yes. Councilor Eccles? Here. Councilor Garipay? Here. Councilor Stewart? Councilor Thomas? Here. Councilor Jamaleddine? Here. President Grigoraitis? Here. Chair Sonnella? Here. 11, actually 10 present. I thought Rob Stewart was in the room though.

▶ 22:21 Christopher Cinella: Can you hear me? I can hear you now, okay. 11 present. Sorry. At this time, I'll entertain a motion public comment motion made for public comment by Councilor McNaught seconded by Councilor Tramontozzi Madam Clerk could you please call the roll Vice Chair Migliorelli yes Councilor Tramontozzi yes Councilor McMaster yes Councilor McNaught yes Councilor Eccles yes Councilor Garipay yes Councilor Stewart Yes. Councilor Thomas? Yes. Councilor Jamaleddine? Yes. President Grigoraitis? Yes. Chair Cinella? Yes. 11 yes. This is the portion of our meeting where anybody from the public who is in queue, they raise their hand if you go to the bottom of the screen in the little dot, the ability to raise your hand if you. So we

▶ 23:25 We do have Eric Denodo from the previous meeting. I'm gonna make Mr. Denodo audio accessible. So here we go. Mr. Denodo, can you hear us? I can, can you guys hear me? Yes. Okay, you're on. Sorry for jumping the gun earlier. But again, I wanna thank you all for letting me appear this evening in support of order 2020-69 on behalf of my fellow trustees of the Memorial, of Melrose Soldiers and Sailors Memorial Building. uh and i appreciate the opportunity to speak with you this evening so out of respect for your time and knowing that there are others who wish to speak as well my comments will be brief there is no doubt that the members of this council as well as virtually all the citizens of melrose

▶ 24:09 recognizes the significance of melrose soldiers and sailors memorial building to our community and the desperate need for immediate repair of the same memorial hall is not merely a venue the hall is a majestic, living, active, and vibrant symbol of gratitude and appreciation that the citizens of Melrose have had and continue to have for the men and women who served, fought, and in some cases died in the preservation of our American freedom. Since its dedication in December of 1912, Memorial Hall has been used as intended to honor actively serving military members and veterans and serve as a connection to our community by way of example melrose is home to the first battalion of the 182nd infantry which is the oldest serving military unit in the nation and it traces its

▶ 25:01 lineage back to the inception of our country's initial fight for freedom and we're there at shot heard around the world at lexington and concord memorial hall has served to honor the 182nd infantry on several notable occasions including a wonderful send-off ceremony in 2003 when the unit deployed for Homeland Security during Operation Noble Eagle, and the hall later hosted a homecoming for the battalion, friends, and family when it returned from a year-long deployment in Afghanistan in 2012. Not surprisingly, it serves as a location where past and present come together through the Melrose Veterans in the Classroom program, providing our students with access to our local veterans and a unique perspective about the sacrifices

▶ 25:48 of our service members make on our behalf to protect our freedoms while memorial hall is not nearly not merely a venue it does certainly serve as a critical function within our community the building hosts over 300 diverse public and private events annually including rehearsals and performances of our city's historic melrose symphony orchestra and other wonderful organizations such as the melrose youth ballet on average 60 000 visitors are welcomed, educated, served, entertained, and honored within the walls of Memorial Hall each year. Most recently, Memorial Hall has served as the command center for Melrose Health in the crucial effort to aid members of our community during the COVID-19 pandemic, which among other things,

▶ 26:36 distribution of food and personal protective equipment. As trustees, we are grateful for the commitment and support of the mayor and city planner toward the memorial hall and we respect the administration's confidence and the ability of the city to prudently observe absorb the costs associated with this project while we are mindful of the financial uncertainty that may lie ahead we are also mindful of our collective duty to preserve this great monument to our city service members legacy and a certainty of the consequences of our inaction thank you for allowing me the time to speak with you this evening and i hope this continues to find you and your family safe and well thank you mr donato adam clark anybody else there is we have

▶ 27:23 Scott M. Forbes: uh a familiar face scott forbes i'm gonna make bring him into the room at this time i'm gonna take a second scott can you hear us you're on mute let's unmute you one second scott can you hear us i sure can can you hear me i can are you able to welcome to our new format are you able to put your video on uh i'm not okay where is yours all right thank you very much um i am speaking uh this evening in favor of order number 2020-69 which authorizes the bond in the amount of two million three hundred eleven thousand two hundred five dollars that will be used for building repairs to memorial hall As you all know Memorial Hall is a city-owned building that serves the Greater Melrose community. It serves as a Soldiers and Sailors Memorial as well as

▶ 28:26 Scott M. Forbes: honoring those who served in United States Armed Forces throughout the years. And Memorial Hall initially got its start as a GAR Hall and the GAR which stands for Grand Army of the Republic was the organization for Union veterans of the United States Civil War. And the Soldiers and Sailors building was then built in 1912 and is now listed on the registry, National Registry of Historic places and you know growing up in Melrose Memorial Hall what only it would have been open on select occasions that primarily revolved around veteran events and holidays and as the previous speaker said as of last year you know Kathy Pickett Broder and her team were tirelessly to provide over 300 events during the calendar year which includes concerts recitals and sporting events

▶ 29:09 Scott M. Forbes: and I would be remiss if I didn't include all the political pomp and circumstance which included our inaugural ceremonies for our elected officials, including the City Council. As a retired Master Sergeant at the United States Air Force, I have participated in numerous events and fundraisers that benefit the veteran community. Our annual Veterans in the Classroom event continues to thrive and gain in popularity prior to prior to these current COVID-19 environment times, bringing younger generations of middle and high school students together with local area veterans from all generations and all branches of service. And it's truly been an honor to participate in such worthwhile events Memorial Hall truly sets a stage for these types of

▶ 29:50 Scott M. Forbes: events along with hundreds of others that are similar in terms of purpose and community engagement this building does represent our community timeline it is a symbol of where we started following all the way to what we have become one community open to all our veteran community is honored to see Memorial Hall become the venue that it is today as one of the most distinctive performance centers on the North Shore now we have talked for decades now about potential funding opportunities to provide the much-needed repairs for this building and with such a story passed in a time-honored tradition the order before you this evening is a necessary first step in our commitment to honor the men and women that have served along while continuing to tell the story for

▶ 30:32 those who currently do sir I do ask that you consider voting in favor of this order before you tonight and I thank you very much for your time thank you We do. We do. We have an additional Mr. Jerry Mraz in queue. I'm going to make him panelist at this time. Scott Forbes, I'm going to make you back to attendee. Signing off. Can you hear me? We can. Mr. Mraz, the floor is yours. Hi. Thank you for allowing me to speak tonight. I want to speak to two orders, the one on the Salt Shed and the one on Memorial Hall. One thing they have in common is that a lot of the issues with both buildings frankly appear to be that they really haven't been maintained and had small repairs under them for a long period of

▶ 31:26 time. We've seen this with a number of the issues with the fire station, with other buildings in town that for some reason we let things just go until a time when we say we need a huge bond to rebuild everything. Now we know that Memorial Hall has been leaking for years. Back in the late 1990s though we were told at the same city council meetings that if we put all the money into Memorial Hall that we were putting in then it was going to protect the envelope of the building and it was going to be you know in wonderful shape for years and years and years and years to come it was distressing to see the the the pictures of the windows up there on Memorial Hall and in such stated disrepair you know and I respect that it's a historic building but it appears

▶ 32:12 to me that it's time for spending $3,000 a window for 86 windows, more than a quarter million dollars, to, quote, restore windows that really aren't ever going to perform well and aren't going to be, they won't sustain well over time. There are new windows that can look identical to that, that can function well and be much more energy-saving and be much more impervious to the elements than trying to restore those windows. Other things up there in the Memorial Hall, the roof, the split in the roof, that's something that anybody could go up there, a maintenance person from DPW could go up there and in 15 minutes could patch the split. The fact that we're saying we needed a roof because nobody's maintained a few splits or

▶ 32:55 seams or cracks, for an engineer to have to go up there to see if there's a gap that needs caulking in there, a maintenance person can do that. I think that even if we invest all this money, we need to have a maintenance protocol established four city buildings we've seen too many buildings fall apart to the point where they need replacement or major repair just because they haven't been maintained I want to go to the salt shed now listen carefully to discussion the other last time you talked about this and I appreciate all the the questions and input that many of the city councilors had on that issue one thing is I look at the pictures and of that were in the memo of that I identify a few things that I've seen a number of things like this over the years you know

▶ 33:45 when somebody shows a close-up of a split of a pop splice plate on on a truss you know splice plates do pop off trusses a lot of times they're they're actually due to when the place was first built that the the truss was mishandled at the time they can pop obviously people have a sister at a couple of the the trusses together over the years but a close-up of a pop splice plate does not condemn a building we can tell that that building hasn't been maintained from the outside nor has it needed a whole lot of maintenance the texture 111 siding has all been water compromised for years it's not a structural element though it's just made to keep the wind and the rain from blowing through the building completely um all the t111 siding could be replaced for for a matter of tens

▶ 34:29 of thousands of dollars the issue with the roof i was surprised to hear the um what i thought i heard the city engineer say was that there was sheathing under the roof that was somehow she didn't know the state of it however from the pictures that i see in the memo it doesn't appear that there is a sheathing under the metal roofing the metal roofing is actually attached to nailers that go across the the trusses all the way where i'm going with this is i don't think we need to be spending 1.4 million dollars to replace a shed nor and i appreciate the value of somebody wanting to say let's get the design work done first before we do everything but i would love the city council to take a step back and get a structural engineer in there and evaluate the building um from you

▶ 35:10 know again somebody took a close-up of one post that's been knocked off the center of a pier that can certainly be put back and reattached and make it structurally sound um i obviously don't have access to that building to see inside it but i would want somebody competent who knows the build the structure and those trusses and engineered buildings like that to go in and look and say whether there is a structural um problem or not with the building or whether it's something that again just needs some small repairs that are done right and well to give that building a lot more time it's unfortunate that the um that the wind cut that roof um and peeled it back some on the um on the south side recently but again those are just roof panels that can be

▶ 35:56 replaced even if we replace the whole roof we're not approaching anywhere near a million or 1.4 million dollars all that really needs to do is to keep the rain directly off of the salt you know in some of the some of the rhetoric that was used by city staff at the meeting was a red flag to me for the for the the chief financial officer to be making declarations about the structural integrity of the building i thought was inappropriate um the same thing goes with the the treasurer that's not their realm the city engineer or actually the dpw superintendent at this point uh the director um could have something but the fact that she was talking about sheathing under the roofing when the pictures show the metal roofing from the inside it says to me that she hasn't really

▶ 36:43 evaluated the building i would rather have the city spend you know one or two thousand dollars to have a structural engineer go in there and evaluate everything certainly there may be some work that needs to be done to shore up a couple things or to reattach some things or maybe even put some new roof panels in but i'd hate to see us go and jump to making a design for a whole new building that we may not need um and and i expect that you know obviously i i have to qualify that i haven't inspected the building myself but it looks to me that you know probably for well under a hundred thousand dollars we could have a building that functions as well as it always does the wood inside does not appear rotted it doesn't look like there's been water getting in

▶ 37:26 there for years and years doing anything to the trusses they look intact um i really think that so many things we can spend money on to spend money on a salt shed that all it has to do is cover some salt and the wind can go blow through there the rain can go around the sides um you know nobody's even bothered to paint it in all these years but yet it still stands up as a structure i would really like to see it evaluated by a structural engineer before you go and and and apply any significant money to that um i i hope that i'm not too late in the process about this i i do appreciate all the input people had you know when um i think it was um councillor thomas the other night was talking about the dcr well mass highways does lots of salt sheds

▶ 38:14 they're all over the place and you can see them and i and i believe we should be able to get a competent salt shed if we're going to do a new one even but well under the the kind of money that the city was talking about so i really want to close up and say that we need to find a way for the dpw whether they do it themselves or contract it out to perform inspections maintenance and repair the buildings before we just let them neglect i mean i've watched inside at mellow symphony concerts all the stains on the walls and that come in there from the water leaking i've always assumed that somebody's been on top of that taking care of it and when an engineer goes up there and takes pictures of things that are just simple to fix that's unfortunate we've had

▶ 38:58 degradation of the building that we didn't need to have happen the fire station a few years ago when we had all the pictures of what the engineer took again we saw simple fixes that nobody ever did we saw that there was um you know some metal that had peeled off of the um the hips of the roof that nobody bothered to replace so of course water was going to get in there between the slate and come down in um i just feel like we have to even if we invest money in these buildings the memorial hall the money here now and and replacing a salt shed that the city council needs to make certain that somewhere in the city there's a mechanism for people to continuously evaluate inspect maintain repair buildings because too many times i've seen and i've seen it with

▶ 39:43 the schools i started at the winthrop school with work they had to get done there i saw it um in in other schools as well that we simply neglect something and then go and say oh let's is buy a new project and do the whole thing over so um i look forward to hearing your discussions about this tonight and i do want to again thank all the city councilors for their their questions and attention to the issues of an assault said shed that we heard the other night thank you thank you madam clark hope you're on mute is there anyone else in the room as an attendee that wishes to speak to items on the agenda all right i don't have anybody else i see someone You do? Oh, you're right. Excuse me. I have Ruthann. I'm going to make her. Here she comes. Thank you, Councilor McNaught.

▶ 40:37 My pleasure. Ruthann? Yes. Can you hear us? Yes, I can. You all hear her? Yep. The floor is yours, Ruthann. All right, thank you. Hi, I'm with Melrose Youth Ballet, and Melrose Youth Ballet, a 501c3 non-profit organization, has held all of our Nutcracker performances at Memorial Hall since our inception 25 years ago. We feel so fortunate to have such an historically significant building with such beautiful Victorian charm in which to perform our ballet. Over the years, the improvements that have been made to the heating and air conditioning systems, the sound system, and the lighting have all been beneficial to our experience, but we also recognize that the hall is in need of far more improvements. The ceilings and walls in all parts of the building, including the dressing

▶ 41:31 rooms, are in obvious poor condition and warrant attention. During rainstorms, water often comes into the building under the back doors. We do commend the management and the staff for their constant efforts to rise above these issues and to help us keep the shows running smoothly we support the city of Melrose's efforts to bring Memorial Hall back to the beauty it had when it first opened we consider Memorial Hall our nutcracker home thank you for listening thank you absolutely not anybody else in the queue clerk yes there is yes there is known Mongeau one moment my name is Joan Ford Mongeau and I'm the president of the all volunteer organization friends of Melrose Memorial Hall I come before you

▶ 42:39 tonight to ask you to support the 2.3 million bond request needed to repair the exterior of our iconic hall the hall as you know is the literal and figurative part of the city hosting hundreds of events and tens of thousands of visitors each year 1912 is a tribute to the city's soldiers and sailors the exterior of the building is in need of serious repairs the report produced by russo bar associates details the need for the substantial work needed including masonry as well as roof and windows the role of the friends of melrose memorial hall is to increase awareness of the building and to raise funds targeted toward the repair and restoration of the interior historical artifacts and artistic elements we have had overwhelming interest from the public in the

▶ 43:33 work done by the friends as indicated by the attendance at our events and the funds we've raised already without significant repairs to the exterior of the hall the interior projects planned and prioritized in conjunction with the hall's executive director and the board of trustees will be useless thank you for listening to me this evening thank you Thank you. Madam Clerk, anybody else with their hand up? I do not. Last call. I think we're good. I'll entertain a motion to close public comment. Motion to close public comment. Second. Motion to close public comment by Councilor Stewart, seconded by President Rodriguez. Madam Clerk, please call the roll. Vice-Chair Migliorelli. Yes. Yes. Tramontozzi? Yes. McMaster? Yes. McNaught? Yes. Eccles? Yes. Garipay? Yes. Stewart? Yes. Thomas? Yes. Jamaleddine? Yes. Grigoraitis? Yes.

▶ 44:56 Christopher Cinella: yes 11 yes we have a full agenda tonight and you know I want to make sure that everybody gets a chance to speak we also have a budget season approaching and just wanted to remind everybody on rule 13 within rule 13 it says no member shall occupy more than five minutes in total while speaking on any question by this debate on Monday obviously two chances to go total of ten minutes So if you could please just keep an eye on the time within the 10 minutes. The first order this evening before us is order 2020-69, authorizing a bond in the amount of $2,311,205 from building repairs to Memorial Hall. At this time, I'll entertain a motion to suspend the rules. I believe we have a motion to suspend the rules by Councillor McNaught,

▶ 45:57 seconded by Consular Eccles. Madam Clerk, call the roll. Vice Chair Migliorelli? Yes. Councilor Tramontozzi? Yes. Councilor McMaster? Yes. Councilor McNaught? Yes. Councilor Eccles? Yes. Councilor Garipay? Yes. Councilor Stewart? Yes. Councilor Thomas? Yes. Councilor Jamaleddine? Yes. President Grigoraitis? Yes. Chair Cinella? Yes. 11 yes I'm gonna make Denise Gaffey a panelist at this time she is Denise can you hear us I can can you hear me you can and we can see you fantastic Denise thank you for coming this evening welcome like to kick us off absolutely um so I'm pleased to be here tonight and to speak about the order in front of you regarding the bond request from memorial hall um that funding request comes out of a study that

▶ 47:07 Denise Gaffey: was performed in 2019 and um and was completed and resulted in a report dated november 18 2019 which i believe was attached to the order and i hope you've all had a chance to review it um The project itself was initiated by an earmark grant that the city received back in early 2019. We received an earmark, and I was asked to assist Kathy Pickett-Broder with the implementation of this project. The earmark itself was generally focused on restoration work at Memorial Hall. so my first order was the my first step was to meet with Kathy and with the Board of Trustees and just to confirm how they what they thought was the most important important way to spend that money and most important project is

▶ 48:08 Denise Gaffey: that water infiltration is a critical concern in the building so so I expected that they would agree that performing a feasibility study or on building envelope study would be the highest priority so that is what I went and embarked on I hired an engineering company who specializes in this type of work Russo bar associates and proceeded to work with them over several months to the course of 2019 they came out to the building on many occasions that did a very thorough review I think you would agree based on the study they did a pretty thorough review of all of the the exterior elements of the building put together this this cost estimate of what restore or make the building weather tight and we're talking about flashing masonry repointing and window

▶ 49:11 Denise Gaffey: restoration those are sort of the key elements to the scope and the study was completed in November it was it was presented to the Board of Trustees in November of 2018 2019 and it was also it became part of the capital improvement program which was ongoing at that time we were doing a comprehensive process citywide as many of you are aware looking at all of the city's capital needs and Memorial Hall and this particular project was viewed as a very very important priority project by the CIP committee and ranked ranked very highly and that was one of the top ten projects so that's that's that's sort of how we got to where we are today I think Mayor Broder agreed that it was important to take this take the initiative to to implement these repairs

▶ 50:14 Denise Gaffey: at this time and obviously it would be the most prudent thing to do to seal up the exterior of the building before any further investment is made in the interior and and there's quite a bit of need in the interior as well so it makes sense to do this project first and I think that's pretty much my overview I'm I'm happy to answer any questions that you have. Councilor Garipay. Yes, thank you. Thank you, Ms. Gaffney for being here. Just have a couple of questions. If this is approved tonight, when would it go out to bid? When do you think the project would start and would it be completed by the winter? I'm not exactly sure when, how long the completion date will take, to be honest with you. have to there are a few steps I need to take you know I would have first I would

▶ 51:12 Denise Gaffey: have sit with the Board of Trustees and just talk through a schedule that works with with their with the events that are planned there I mean we're in a funny place right now obviously because the building you know and that could work to our advantage because currently the building is closed and so I think I think my interest would be to start it right away and try to move as quickly as as we can to try to take advantage of the fact that this currently, most of the programming has been suspended. So that would be my intention, would be to meet with the trustees, lay out a schedule. We would have to, there are a couple of things we'd have to do. We would have to go through a selection process

▶ 51:56 Denise Gaffey: to hire an engineer and a preservation architect. That would be the first step. and then to fully develop the design plans and develop construction documents in order to take this out to bid. So it's quite a few steps ahead. I don't, I think it would be somewhat ambitious to try to complete this by the end of this year. Okay. With regards to, we received a couple emails regarding the historical district Commissioner and is this project have to go in front of the Historical District Commissioner? And would that be on, would we get that on the docket so that starts moving? Can we work on that both together if that is the process? Yeah, so the building itself is in the Historic District, so correct, it would require a certificate of appropriateness

▶ 52:55 Denise Gaffey: from the Historic District Commissioner. We would not go in front of the Commissioner until we had developed plans. I mean they want they want to see exactly what the exterior modifications and measures are going to be and so so that's we couldn't we couldn't do that right away. Nor would that be of any service to anybody, but that would be built into the process into the design phase as well for sure. there's also the building itself is on the national register and there's a preservation restriction on the building. So, we would be consulting with Mass Historic Commissioner. They are required to review the plans and, and as part of that consultation, we generally, we generally, they generally loop in the local historical Commissioner.

▶ 53:44 Denise Gaffey: I did, I did see an email that was sent earlier to the board about that question, and I was a little, I was a little surprised by that, and frankly a little bothered, but that, that the Commissioner, or at least the Chair of Commissioner, would initiate a correspondence with Mass Historic right now because it's very premature. We don't even have the funding in place. So I mean, I, I don't know, it kind of gives the impression that we may not know that we need to put that we have a preservation restriction on this building and that's certainly not the case I've managed for at least four projects on this building over the last 20 years and I'm well aware of the preservation restriction on the building always consulted with Mass Historical Commissioner and so I would

▶ 54:30 Denise Gaffey: just say it's you know too early in the process to do that now and you know I I just kind of question why that outreach was taken at this point, especially when there are members of the Commissioner who are well aware that we've worked with them in the past to consult on projects. I did notice on the bid, it's got 1.807205 and the appropriation is 2.311205, 2.3, 1.1, and 2.0.5, a difference of about $504,000. Is that just a contingency, or can you just tell us a little bit about the difference? Yeah, those are soft costs that are not built into the construction costs. The construction estimate, the estimate in the document, the study, is just for construction. If you read the narrative, there is some mention, and I think there's even an asterisk on the estimate itself,

▶ 55:28 Denise Gaffey: But there is some mention of the fact that the estimate here does not include soft costs, which are further design, project management. We would have to hire a project manager. We're actually obligated by statute because of the dollar amount to hire a project manager, which I think is a good thing to do anyway. but we have you know obviously design project management and in other contingency escalation cost so I think there we have factored in about 25% or for that which is which is sort of the industry standard at this stage since this is a very rough and early estimate feasibility estimate is is quite preliminary um counselor um Garipay i'm sorry to interrupt you i believe the mayor's in queue uh questions as well i don't mean to interrupt your flow i'm just going to bring him

▶ 56:22 Mark Garipay: in just to be startled by the adding him as a panelist i'm going to finish up memorial hall to me it's a major piece of fabric in our community i believe it is an integral part of the business community uh drawing people downtown who patronize our local shops and businesses unfortunately due to the financial constraints over the years the upkeep on the building has been neglected by allowing the deterioration deterioration of this building to continue the potential damage caused inside i feel may not be repairable so i believe starting this process by starting this process we'll be able to get the uh get it to the point where we we have provided the product for Kathy Piccobrota to be able to make this building self-sustainable.

▶ 57:16 Paul Brodeur: We've not been able to do that. I think we owe it to Kathy to be able to give her a product that she can make this building self-sustainable so it doesn't continue to drain on our budget. So I'll be supporting this order. Thank you. Mayor Broder. Hello again, everyone. I very much appreciate the time. I really can't say it better than the folks with, obviously I disagree with what Mr. Moreau said, but I appreciate the comments of the others supporting both the thoughtfulness of the process, the fact that engineers have been consulted, and in particular the value and the symbolism, all of which is so important to our community to our veterans community in particular into our economy it's been

▶ 58:13 Paul Brodeur: said already but memorial hall really is the anchor of our downtown and we can never forget that and we have to take i think a long view as to regarding the importance of that and this is an investment that i am confident um will pay off when i think of some of the things that have gone on there. We know about our premier tenant, the Melrose Symphony, many school events, wrestling, both pro and amateur has been housed at Memorial Hall, boxing, intergenerational prom, you name it. It really is from a place that when I was a kid was definitely something of an afterthought and not particularly aggressively used, has really grown into something that it is our obligation to maintain and um it's important to me it's important to the community everyone

▶ 59:06 Paul Brodeur: has their story uh about memorial hall i i think in particular about um after 9 11 it's where the the community gathered i mean i was i was not home i was stuck out um and took a bit to get home uh but that was knowing that that was the place i knew that folks were going there and gathering there um that's an incredible thing and the idea that it's something unique to our community that we can preserve and enhance uh is is very very important for all of us i think so i appreciate the support um i also want to note that um if i can pull it up here um the president of the the symphony was in the queue, but missed her opportunity to speak for whatever reason. She did shoot me an email asking me to pass along

▶ 1:00:00 Paul Brodeur: that Mona Symphony is honored to be the orchestra in residence for 102 years at Memorial Hall, and that we support all efforts to maintain this historic treasure, that they very much look forward to performing again soon and well into the future at Memorial Hall, as they are so much identified with Memorial Hall. did want to make sure that folks know knew that that they were stepping forward with their support thank you all again very much thank you mayor brother did i miss anybody uh councillor mcnaught thank you mr chairman thank you for being here tonight miss gaffey and thank you mayor broder for your words as well um i'll be brief i will um essentially say that i agree with what catholic arapa said at the end in his summation

▶ 1:00:52 Jeff McNaught: um i think it's time that we we get memorial hall to a place um where we're proud to bring people in there and i and i say that very delicately because i know how proud we all are of memorial hall and we understand its historic significance um we've heard the public speak here tonight and i know i haven't been on the council very long but i've never seen a flurry of emails like we got to support this order especially over today it took a long time to get through them but the wide array of businesses that rent memorial hall and bring so much uh business and and a vibrant atmosphere to downtown melrose is astonishing from dance recitals to as the mayor said boxing matches to weddings to i'm there a few times a year and i can't even remember why

▶ 1:01:46 Jeff McNaught: but every time i go in i think it's got to be really nice to fix this place up so um i am in support of fixing the envelope um and in doing it with professional uh opinions i do understand it's a significant amount of money um during a time period where where things uh are a little shaky but uh i believe that we can handle it i would uh raise one thing that mr moreau has said and i'm sure it's across many of our minds and that is preventative maintenance i don't mention this just for memorial hall i i mention it for any real project that we're going to take on um for buildings within the city so i guess um that would be just it's not a uh put you on the spot question miss gaffney for for um memorial hall so to speak but can we begin to build in preventative maintenance plans

▶ 1:02:42 Denise Gaffey: with projects like this and is it possible to do something generally so that we can build something in from memorial hall and all projects going forward i i um i share your concern about that i think it's a very legitimate um extremely legitimate comment and i think that is something we can be more mindful of when we're doing this project i mean obviously we always have um warranties with our work but um we could um maybe you know we may be in the in the position if the budget warrants to maybe beef up our warranties and allow for some extra scrutiny and review um building it in you know for years after um but i do think i think we can certainly put together um more explicit types of instructions

▶ 1:03:32 Denise Gaffey: on how to maintain the work that gets done i think that's um i think that's an excellent idea Yeah, thank you. That's all I had. Also Thomas. Thank you, Mr. Chairperson. Thank you, Miss Gaffey for being here. Mayor Broder, thank you for being here. Russo Bar and Associates, they did a great job with this survey. Will you take the scope of this survey and then put this out to bid to other contractors? I'm afraid I can't do that by by statute I have to hire I have to use the designer section law to hire an engineer this scope of work was was did not exceed the threshold for for that process so I was able to I was able to hire Russo bar by contacting three different firms and getting you know putting out a written scope but um and they ended up being fantastic so I'm

▶ 1:04:32 Denise Gaffey: certainly hoping they will bid on it and they'll be very competitive if they do but but I have to do I do have to do a selection process and I mean it's part of that process too it is it's now a more expensive project we would have them team the engineer would probably be the lead because of well you know actually I have to think about it most likely the engineer would be a lead but we would have a preservation architect as part of the team also which is how we we approached the HVAC project that we did 10 years ago and other projects. So there'll be more members to the team than just the envelope engineer. And as Councilor Garipay noted, there is about $600,000 or $700,000 in soft money as you called it.

▶ 1:05:16 Cory Thomas: Would that historical architect be part of that soft money? Yeah, that's gonna be built into the designer's fee, which is part of the soft costs. if russo and barr did not bid this project think of their other area engineers that could take this on i i think it's a pretty exciting project so yeah i do i mean i'm a little yeah i have to say i'm not you know i'm i'm a little unclear what the climate is right like right now with with coven 19 but i i believe there'll be i nonetheless i mean i think there'll be a lot of interest in this project and like like councilman mcnaught said um you know i haven't been on the board long either but you know there was a flurry of you know dozens of um people in favor of this

▶ 1:06:02 Cory Thomas: reaching out via email um i wanted to thank um veterans eric donato and scott forbes for speaking tonight in favor of memorial hall um it is a huge part of our community you know as a life lifelong melrosean i've seen firsthand that memorial hall is part of the fabric of melrose As a child, I took part in an annual Halloween parade inside the Memorial Hall back in the day, in the late 70s and early 80s. I've seen my kids, you know, go through their moving on ceremonies at Memorial Hall for fifth grade. I've seen the state champion Melrose High School wrestling team wrestle in the brawl in the hall against Wakefield the last few years. But Memorial Hall is in need of repairs, renovation, modernization.

▶ 1:06:45 Cory Thomas: updates and repairs to the exterior of the building will allow like you said to get into the interior of memorial hall the interior memorial hall do we have any ideas of what the costs may be to improve the interior including the garden i have not been involved in any assessments at this stage for that i know that the friends group has been very actively trying to fundraise that's part of their goal is to to fundraise for some of the some of the interior work no i definitely think uh an investment in memorial hall is an investment in our community so i will be voting in favor of this as well thank you counselor eccles thank you miss gaffey and mayor for being here tonight um so a few of my questions that have to do with kind of like a

▶ 1:07:41 Denise Gaffey: long-term plan for for renovating the interior of memorial hall but counselor thomas asked it seems like those discussions haven't quite yet started is that right well i just i i was agreeing with him that i think they're that's really important that that becomes a priority that we have those discussions and that we would try to build um build into the project we would certainly end up at the end of the project we can end up with a robust sort of set of instructions on maintenance but i think the city also just needs to make sure you know the staff is in place to follow through on those mm-hmm yeah I think that the most compelling reason for moving this forward personally is that it's not prudent to spend any money on the

▶ 1:08:27 Denise Gaffey: interior until we can we can fix up the exterior and then I just have one more question is based on your experience and with the with the other projects he works with do you see anything that could be maybe a red flag as part of this project with the mass historic Commissioner or in any of the preservation groups as far as what could as an issue not at all i'm sure they're they're going to be really excited that the city i mean mass historical Commissioner will be very excited that the city is making this investment no question about it they're all about preserving the building and that's that is the mission of this project and um no i mean i don't think we're we're not really proposing any radical um alterations either really i mean it's it's kind of like a maintenance

▶ 1:09:14 Denise Gaffey: project except it's you know it's more it's more than that I mean we'll I think but there's not a lot that's going to be controversial I guess I'll just put it that way I can't imagine there's anything all that controversial I think the you know we were doing the HVAC projects in 2008 that was a little bit more that was was a very sensitive project was we were putting events in to the interior and we had to be very considerate about we were replacing them and making them as you know not as obtrusive as we could and I don't see quite the same level of concern about these exterior repairs but but um you know certainly we'll process mr. chairman if I may so obviously miss Cathy has more experience than just about anyone perhaps and they treat the

▶ 1:10:12 Paul Brodeur: building in certain respects given the number of projects that have gone there and that I back in the day I was an attorney in the Secretary of State's office not working directly with Mass Historic but on occasion having to interact with them for various reasons the same is true with various things that during that time I was state representative and my sense of them is absolutely that they get excited about projects like this that that communities are looking to preserve and protect these kind of resources. I can tell you, if we spoke to them way back in the day when, quite frankly, the city was considering closing or severely limiting activity at Memorial Hall, they would have been very disappointed.

▶ 1:10:58 Paul Brodeur: They like to see this kind of effort, and I expect we will certainly, as we have in the past, before my administration, work closely with them to make sure we're doing the right thing, because in this case the right thing is also the most productive thing for the hall and the best thing for the community fantastic thank you so much I'm I'm excited to echo my previous councillors and many of the people who wrote to us and spoke a public comment and plan to support this work thank you chair Migliorelli thank you chairman thank you miss Gaffey for being here tonight I had a question sort of piggybacking off of what councillor IRPA asked about timing so it's a little bit different now and that we're not having events

▶ 1:11:44 Denise Gaffey: in Memorial Hall but if we were what how would this impact events and as you could you speak a little bit more to how potentially we could take advantage of this time not having events I mean you know we don't want to think about the worst case scenario of how long that might that be but I'm just wondering if you could talk a little bit about that so yeah I think the fact that there are currently you know that the event schedule um is has been um sort of put aside for the time being is speaks to um our probably uh our interest in doing this or getting the project going right away i think if we can take advantage of that that's obviously better if we can um if if we're not having to work around events it's it's makes it just makes things a little bit easier i'm not

▶ 1:12:33 Denise Gaffey: um terribly concerned about this project and um working around events because most of the work is exterior and i don't and um i think it can be done i mean i think it's it would require coordination i mean we you know have done it before with other projects um in the building and i think you know it's just a matter of having constant communication with kathy and with the board of trustees and just making sure we're coordinating with them and mindful of their events um you know we would build certain events we we could build into the schedule that you know certain events if they had we couldn't be doing any work in the building during them i mean that can all be kind of laid out up front um but i think a lot of this work can be done without

▶ 1:13:28 Shawn M. MacMaster: major disruptions great thank you so much and i'll just echo what my other councillor said i was impressed by the number of emails that we've received in support of this project and um and i'll be voting and supporting it as well awesome mcmaster thank you mr chairman good evening miss gaffey good evening mayor broder i had a question about the um the history of repairs over time uh primarily when is the last time that the city made a significant investment um on the outside of the building structurally speaking so um yeah the last the last major capital investment in the building that i was involved in was in 2008 but that was the hvac projects um that was in that was in um including air conditioning into the building for the first time and completely

▶ 1:14:23 Denise Gaffey: upgrading the heating system and um there were obviously some exterior elements associated with that but it wasn't sort of an envelope type project um and then it was there were a series of projects in the mid mid to late 90s that involved um exterior work that involved selective masonry it was if it was selective masonry pointing there wasn't budget to do like the whole building but selective portions and there were some windows that were selectively restored again not all the windows were restored um the roof was replaced in the in the late 90s so that has not lasted for as long as i would certainly like to to see to be honest with you um but not but the other projects were selective kind of selective restoration work and a couple

▶ 1:15:16 Shawn M. MacMaster: of them were related to some or involved grant funding that the city obtained in the 90s from the mass preservation projects fund which is also out of the secretary of state's office i believe um but they yeah thank you and the reason i ask that is i think it illuminates two things the first is the age of the building uh 1912 that's put in perspective that's the same year that fenway park was built and we know the number of the you know investments that have been made to the ballpark over the years both to the outside and to the inside so i think it does demonstrate the need to make improvements when we need to i think to mr moroz's point it also does demonstrate the um idea of having some sort of a building maintenance plan and i i did bring this up with

▶ 1:16:07 Shawn M. MacMaster: respect to the fire apparatus same thing that when we make these investments when we vote on bond we we should be looking ahead to having these types of plans. So I am compelled to support this because I think it's needed. I would just like to see us to work on a plan proactively to mitigate the impacts that weather may have on the building over time and attempts of falling again in the future or major impacts that we might be able to address short of a major investment. The other question that I had is did it come up at all during this process that, and I heard Ms. Mongeau talk about the importance of having work done to the outside of the building so that it can begin to do the work as a group that it's looking to do internally

▶ 1:17:07 Denise Gaffey: to preserve the building. Has there been conversations about not doing this work potentially impacting our ability to host events at Memorial Hall and may impact our ability to generate revenue? I mean, I think anything I could say to that would be anecdotal, but I think certainly if you're in the GAR Hall, it's pretty apparent that there's been a lot of deterioration and it's really not putting, it doesn't reflect well on the building. And I think if you're renting space for good money and people have options, then they're going to consider other venues. I think it just makes sense. And my final question is at one time, believe we had historical artifacts that were stored in the basement of the building. They're

▶ 1:18:13 Shawn M. MacMaster: not in the climate controlled setting right now. My guess is they're still there. Is there any belief that they're no longer there? Because I think that's another consideration in terms of doing the work to the outside of the building is ensuring that those important historical artifacts are in a building where perhaps we can do the type of work internally to put them in a climate controlled environment unless there's some other plan for them unless they've already been removed but I'm not aware that yeah I'm sorry I don't know the answer to that question I'm not exactly sure where any types of artifacts like that are being stored thank you both thank you is there Anybody else that I missed?

▶ 1:19:02 Christopher Cinella: I don't think I saw anyone's hands go up. What is the will of the committee? Motion to recommend for passage. Second. Motion to recommend for passage to the full board by Councilor Eccles, seconded by Councilor Tramontozzi. Madam Clerk, could you please call the roll? Vice Chair Migliorelli. Yes. Councilor Tramontozzi. Yes. Councilor McMaster. Yes. Councilor McNaught. yes councillor eccles yes council Garipay yes councillor stewart yes councillor thomas yes councillor maladin yes president Grigoraitis yes chairman Eccles sanella yes 11 yes next up is our uh divided order 2020-70 which was an appropriation for 579 000 from free cash this was in conjunction with at four orders three which were held in

▶ 1:20:10 Paul Brodeur: committee for a department which equipment drainage discussion I don't know if they're broader did you want to speak to any of these you're on mute there you go y'all still hear me so I want to I want to thank you for the opportunity to speak and I want to put this in a little bit of context for for you. So the city started on, these are going to be very rough numbers. The city started out with roughly $5 million in certified free cash. And as a general proposition, it is incumbent upon the city through the council to dispose of that money. I don't mean dispose of in the in the bad way about allocated before the end of the fiscal year and you all know that we have very significant capital needs of various sizes throughout the city and that we were hoping

▶ 1:21:15 Paul Brodeur: to in a very structured way with the vast majority of this money towards those needs following the cip and when we introduced this first kind of tranche if you will this first allocation um it was with the with the understanding or expressed to some if not all of you there was that there was more to come um and then you know the wheels kind of came off the cart with with covid and the significant threat to both you know certain local revenue streams and certainly uh really putting our state aid in significant jeopardy so that caused us to kind of call a halt to some of the things we picked out what we thought was the most the most pressing um and asked you to kind of hold these hold these in advance if you will

▶ 1:22:05 Paul Brodeur: these are all still i think very very important needs um but i want to put it in the context of this fiscal um problem and in the context of all the free cash so what we are planning to propose to the council um in fairly short order is to essentially take half the free cash around 2.5 million dollars and put it in various stabilization or reserve funds one of which i think is before you tonight as a hedge against um possible disruptions in our in our cash flow and our funding and our revenue um in the next fiscal year and potentially beyond uh we all have seen i've shared with you guys the uh revenue forecasts that are kind of all over the map uh there is a great deal of uncertainty around the um how the state is going to come in we plan to give you a

▶ 1:23:08 Paul Brodeur: budget that is very conservative in terms of what we expect for state aid but we still want to build that hedge um because so that would take that would essentially reduce free cash from five million to two and a half if you and your wisdom decide uh to support that plan that leaves roughly 2.5, a chunk of which you've already about $850,000 worth. You have already approved what is before you right now is about a little shy of 580. And that would leave, you know, roughly a million bucks left for us to allocate with additional orders down to you before the end of fiscal year so that is that is kind of the fiscal context of where we are we think that that is a fruit way to go putting those reserves in place as

▶ 1:24:03 Paul Brodeur: opposed to making some much-needed capital investment because the future is is is unsecure right now but that is a that is a significant hedge and I do think we have the capacity to do these things that are all needed there are folks prepared to defend them but certainly if you in your wisdom want to want to hold the order for a brief amount of time before moving forward after hearing the information tonight I would certainly understand where you're coming from just being mindful that it is it is important to act on free cash before the end of the year I think you know prudently in advance of the end of the year would probably be is certainly what I would recommend so with that as kind of a pretext I know that there are members of the administration ready to

▶ 1:25:00 discuss various parts of the order with you we welcome that discussion thank you see anybody anybody any questions we have I'm gonna bring in Lena director Public Works and we have the director of IT brought into the room Elena can you hear us yes can you hear me I can okay Neil can you hear us do you want to go first any of the orders sure yeah so I'm gonna be speaking on three three of the items the generator the school security and I believe the third one was the Lebanon and Sylvan drainage but Kristin can you clarify are we discussing all three of those tonight there's four items on the table it's exactly what you said the generator the door school security or locks Sylvan Street Lebanon

▶ 1:26:30 Street and additional school security, middle school, school security. Good, Neil. Okay. And the fourth one is is the one that Neil will be speaking to. So I will start off with the generator. So we have been in desperate need of a generator for City Hall for some time now. It really came to light a couple of years ago when we had a power outage at City Hall. And I believe it was the first power outage after Neil had started as the IT director and a number of issues were brought to light that there were some sort of temporary fixes that the prior IT department and DPW administration had used to address when City Hall loses power but they were very haphazard and not not a real solution to this problem so the issue at City Hall is that when when the power goes out the

▶ 1:27:37 server room in City Hall loses all power and the equipment in that server room runs communications for the police department the fire department the majority of our school buildings and City Hall itself so all of those buildings lose all phone communications they lose email internet connectivity a number of functions neil do you want to add anything to that yeah uh so um as you mentioned they we lose um the phone systems regarding the phone system we're in the midst of installing a new phone system and And because of the lack of consistent power for the City Hall, we've had to work around that. So we've spent extra money now. Now we're spending extra money trying to work around the problem of not having a generator at City Hall.

▶ 1:28:34 Additionally, you know, if we had a long-term outage, which is very possible, we would lose our ability to function on MUNIS as well. So MUNIS is a server that runs in a server, well, a bunch of servers that run in that server room, and we would lose access to that. would lose our email i think elena mentioned that um right now we're losing phones to public safety and city hall because we run all those phones back forth we're also the distribution center for the schools so everything in the city goes through that server room including the phones at the schools uh so we would lose phones well we would lose phones at six of the school buildings and routing so no internet no email for the schools I mean everything would be

▶ 1:29:43 shut down so it's kind of the crux of the entire system so this project was identified as an extremely high priority it was it was named as the number one priority in the cip process it was also named as the number one priority in our natural hazard mitigation planning that we did last year to qualify for fema funds and it was the number one priority identified in our state municipal vulnerability preparedness program which was dealing with climate resiliency so the natural hazards mitigation plan deals with current future natural hazards um everything under the sun from hurricanes tornadoes snowstorms um and then the vulnerability preparedness deals with it takes that a step further and deals with

▶ 1:30:38 um climate resiliency and changes that could happen in the future and in both of those processes as well as the cip this was identified as the city's number one priority so we have applied for multiple grants for this generator we've not been successful it's very very difficult to get generators funded because they're not a lot of a lot of these funding opportunities you get extra points for having nature based solutions and things you know green infrastructure things that are much more fun to fund in a little more modern in today's thinking but unfortunately backup power sometimes is still just what's necessary to solve a problem and so our latest grant application is what's called a pre-disaster mitigation

▶ 1:31:30 grant with FEMA so this is the second time that I've submitted this project to FEMA and the third time that it's been submitted in the last decade or so to FEMA and this time around they have said that we have a very good likelihood of receiving the funds but they strongly encouraged us to initiate the design now because we have a 25% match on the grant funds the total grant or the total project cost let's pull it up here including our contribution is estimated at 514,000 and so by doing the design now we would be able to have those design costs if we get the grant they count as our match so there's no no loss of funds and procuring the design services and starting that design right now makes it so that they see that we're very serious about initiating this

▶ 1:32:33 project and it becomes more of a shovel ready project when the time comes for them to decide on the grant which is December so between now and December we would hope to get through the majority of that design process we would have documents all ready to go out to bid for construction and then when FEMA hopefully decides to give us the money they we fill out some forms that allow us to count the $105,000 that we would expend on the design as our match, and then they would give us the other three quarters of the funding at that time. So we would have basically no capital outlay for the construction portion of the project if the grant is approved. If I could just, because I think it's important. This is another one of those items, another

▶ 1:33:25 Paul Brodeur: of which you'll be discussing a little bit in in a few minutes or hopefully a few minutes that is not interesting it is not no one goes oh wow you bought a generator that's awesome but here's every crisis teaches you a little bit of something and what i've learned from this is um in the need to go remote and and and kind of restructure communications we um we tried to do that with our phone system and we had some significant struggles because our phone system is is ancient it is it is it is completely outmoded it doesn't work for the modern environment that we needed to work in happily um the timing was a little bit off we are halfway through the rollout of of fixing that because the city made some wise investments that and

▶ 1:34:18 Paul Brodeur: neil is leading that installation that we just didn't get it done before before we had to close city hall uh i i respectfully just we don't want to get to the point where that crisis hits where we go oh man i wish we followed through on that generator and no one no one is going to pat you on the back for for buying a generator it's not going to be well maybe it will be on the front on page to page, we'll see how it goes. But it is, as Ms. Porway-Casellas said, it was identified as our number one need and it is something that we need because when we face down whatever the next challenge is, knowing that we've done this, it will be important to us and important to our constituents. I appreciate the consideration.

▶ 1:35:07 One other item I just want to add is that one of the things that FEMA uses is the no notice event. and i had some lengthy conversations with mima about our lack of a generator and what that means in this no notice event which is let's say a hurricane or a well hurricane we probably know a tornado that comes through and takes out power and we're down for a week um this is the type of event that we might not be expecting we might be expecting just a thunderstorm one day kids are in school buildings are packed with children a tornado rips through takes out power in City Hall and suddenly all the phone lines to those schools that are on this system are no longer available and you have parents trying to call and find out are my kids okay do we have to come pick them up you

▶ 1:36:01 know what do we need to do next and to lose communications to lose email and to lose phones in a situation like that is a huge problem so that was one of the areas where MIMA really saw this as a high need was in those no-notice events and then the other thing is you know that the long-term prolonged outage which could occur from a hurricane or something an event like that we always think that that's just not going to happen just because it hasn't happened but here we find ourselves today in a situation that we probably also never thought was going to happen. And, you know, it just reiterates the need to plan for these major events before they happen so that we're not trying to figure things out on the fly

▶ 1:36:48 in the midst of a crisis. If I may just add one additional thing. The purpose behind the state with their MVP grant process was to get communities thinking about climate change and the outcomes from climate change with an outlook over the next 20 to 30 years or even shorter time span and they do predict a real increase in the number of natural disasters from as the result of climate change so they're trying to get communities to think about that and that that is one of the things that we are thinking about and are concerned about so Kristen should I move directly into the school security the doors or should we do all four so last go-around consulate Raman Tosi I believe we went item by item at the end correct we did

▶ 1:37:51 we did okay so if you if that's the will of the council all right so the next one is the 300,000 for school doors this project is this was born out of when Ann we was here as the assistant director in DPW and facilities manager in working with the school principals and with the superintendent she had identified a number of needs that were that totaled well over 300,000 she'd indicated to me that it would be well over a million to resolve the door problems that we have at our schools but she felt that with a three hundred thousand dollar allocation we could handle the the worst issues and get things better prepared for modern security modern technology and the types of incidents that we obviously don't want to think about but you know active

▶ 1:39:00 shooters and and school someone entering a school building who shouldn't be there so the project would address issues with both external and interior doors and it would not be specific to one particular school we do have our brand new facilities manager starting on May 18th Jay McNeil I'm really excited for him to start he has a lot of facilities background he presently works at Harvard University and does facilities work there manages both trade and custodial staff and in interviewing him he has a really strong focus on asset management on preventative maintenance tracking all of our assets a lot of what what was discussed by several people with regard to Memorial Hall you know once you build

▶ 1:39:55 something new how do you do the preventative maintenance and stay on top of it and track it to ensure that you're not letting your facilities deteriorate at a high rate once they're built so so I envision that he will take this these funds if they're approved and will help to identify what the biggest needs are. But these are the needs that I understand at this time. On exterior doors, we have a lot of doors that are just old and they've exceeded their life expectancy. We have some doors that we've had to retrofit in order to get the FOB systems to work on those old doors and they are very temperamental. They have problems frequently. We end up having to attend to them frequently Um, the Franklin ECC has.

▶ 1:40:47 Large old doors that are very heavy, they're not ideal for Pre K and kindergarten students to try to push those doors open. If there were to be an emergency where they were the ones trying to get themselves out of the building. I guess, traditionally, there have been a lot of instances where we've purchased. These hollow metal doors that I was told were on the order of 13,000 for. for a set of doors um there are solid metal doors that are much more appropriate for the the frequency of use at schools because they're so they're used so often by so many people all day long in and out that these the 13 000 model doesn't hold up the way the 22 000 solid doors hold up and i guess at the middle school even though that facility is less than a decade old

▶ 1:41:38 some of those doors are already failing because of just the the frequency of their use at the roosevelt we have doors that exit to the blacktop area that are corroded because of salt because it's right next to an area that we do sand and salt in the winter for the students coming in and so those have seen some significant corrosion and could could be replaced so those are the biggest needs on the exterior door end and then on the interior door a lot of that the doors at a lot of the schools it really addresses the issue of an intruder and the ability to close and lock those doors in some schools we have doors that they swing out into the hallway and they actually swing 180 degrees out so if you picture someone getting into a building you shouldn't be there

▶ 1:42:29 and you're the teacher and you want to close that door and the person's in the hallway you have to fully walk into the hallway grab that door and close it in order to secure the door we also have doors where the vision panel in the doors the classroom doors is far too large they're supposed to be just a skinny little window where you can see out to see if somebody's there we have doors you could actually crack the window and put your hand in and unlock the door um which is again just not not the modern security standards that the new schools are built with um we do have some pricing to put on new doors uh for classroom doors about 2100 each so in a in a school with about 30 classrooms for about 70 000 we could do all the classroom doors in one school

▶ 1:43:22 we could pick the worst couple of schools and address them that way. I guess we've also been testing a lock system for classroom doors at the Hoover. It costs about $240 per door and it allows the door to basically stay locked from the outside at all times and the door just stays open. And the principals have a master key in case somebody gets locked out, but they always open from the inside. So it's a door that you can always get out in a fire emergency. But if you need to slam the door shut quick it locks automatically and then you can prevent an intruder so those are the types of repairs that we're looking at but my hope is that this first $300,000 would just get us the funds we need for the

▶ 1:44:06 new facilities manager in his walkthroughs that we already have scheduled with the principals when it gets here to identify you know make a list of all the door needs prioritize them decide which ones we can fit into this budget and then develop a plan from there to use this first 300 000 to attack those worst issues um and again same with the generator we'd rather do this now than when we're in an emergency situation and then retroactively saying oh i wish we could have planned for that um the lebanon and sylvan drainage project i know i had presented once previously so that is alleviating the flooding at Lebanon and Sylvan streets. We have submitted a grant application to FEMA. They have required that we submit some additional information. We're in the process of

▶ 1:45:01 pulling that together. That information is due at the end of or middle of June. And then we hope to hear relatively soon if we get that funding. That project is similar to the generator project in that we can initiate the design at any time. If we initiate the design now, it just puts us a little ahead of the game if we get the funding. And again, we can apply for those design funds to be applied as a portion of our match for that project. So, that one is not as pressing as the generator. But at the same time, if we get the grant funding, then we are going to need to have the match money available in short order. So approving it now would just save us the trouble of coming back again if we get the funds.

▶ 1:45:54 And then the fourth item is Neil's. So the fourth item addresses the security from a door access, the electronic door access standpoint. You have the fobs that you hit the reader with the fob the outside the door and it opens the door unlocks the door we have those throughout the city and the schools there was a system a one-off system that was stalled in the middle school at the time when the middle school stalled it probably predates the other systems that were installed elsewhere in the city in schools it's at this point I think what was the school middle school was 2007 it open i believe 2000 uh so this the system is incredibly old the application it's not secure uh the door hardware the the the reader hardware is outdated um and not the not the highest

▶ 1:46:59 encryption that we'd like uh and then also the system is not compatible with the other system that's everywhere else so we have to issue um separate cards at the middle school versus the fobs that everybody else uses so when buildings they need to get two different uh things and we have to maintain two different systems um so in order to wrap that up into the same system where we're and what happens is when you try to maintain two different systems you get a lot of um it becomes a security hazard just in the fact that you have to maintain two different systems and things fall through the cracks people walk off with cards and they don't get eliminated because they've been eliminated from one system and not the other system um because the other system is

▶ 1:47:47 being maintained by facilities and not i.t it's just it's um it also is not a centralized system so that we can see if say someone goes into a building and something happens we don't we can't really see what happens in that old system it's so old all of that stuff is logged on the system that is in the city in the server room which I didn't mention as one of the things that would go down our outage is also this security system that's house in the city all but we want to consolidate that system so they're all the same we're operating on the from the same place issuing fobs to place that's that's basically that's basically the project we need to add we actually because of some things that have made the building works and operates we need

▶ 1:48:43 Paul Brodeur: to add a couple of card swipes in some areas some are broken and there's also the connection between the two buildings is difficult where we're using both buildings and parts of the both buildings for the high school in the middle school simultaneously where people are moving between the two will have a credential. Thank you. Let's open up for questions. Councilor Thomas. Mr. Chairman. Mr. Chairman, I just fill in a blank or stress something a little bit. We obviously have significant needs. The focus of this money, I just want to be clear, the priority would be on the school security piece. If you take a look at the CIP document, if it mentions it a little bit more, And happily, it has been a long time in the unfortunate modern history of our country where we haven't seen a school shooting in several months, which is something of a record, unfortunately, in these times.

▶ 1:49:52 Paul Brodeur: But like with some of the other things we're talking about, we have to build that infrastructure to make sure we can be as safe as we can. and this is what really this is the the priority for this money uh is to make sure that we are comfortable about uh you know the level of security that we're providing both to the buildings as a whole but also to the individual classrooms so thomas did you have a question thank you mr chairman uh director ellis and mr ellis thank you both for being here hey brother thanks for continuing to be here um i guess this is for neil ellis uh mr ellis uh do you have a ups battery backup on your current server yes how long um does that ups kick in for and does that keep all the systems up for a short period of time or can you explain what

▶ 1:50:52 the ups is okay so so there are a couple of different ups's and they're uh as you can imagine they're in different places so when uh you know depending on the system that you're talking about you know as far as it spreads out say uh switches um if you're talking about schools um say phones is this in relation to the generator well no obviously ups isn't going to be a replacement for a generator i'm just trying to get an idea and you know anyone listening at home what you have for backup right now and is it adequate or inadequate well the the the battery backup is adequate for battery backup i guess i should say so so all of our network infrastructure the switches are on battery backups so um you know depending on the system say like the act

▶ 1:51:46 wireless access points and phones and all the schools those are powered by the switch which is a power which is a piece of equipment that connects the computers and the servers and the phones they're all powered by those items so they're on battery backup so those things will last for a little bit longer depending on the draw of the equipment that's connected to it um you know at city hall for the servers we have um we installed just probably a year ago a very large UPS system that will carry a lot more than it had previously, and we connect that to our most priority servers. Even with that on in the draw that those have, it will go down very quickly. thing I should mention in addition to the generator well in relation to the

▶ 1:52:49 generator is that when we lose power even if we do keep the servers up we have a serious issue because HVAC is not is not cool in the environment so we can only let those things those servers run for so long without cooling anyway so even if we did, even if we could keep it going on a larger battery, we would have to shut it off manually or automatically if it overheats. So, that's another thing we're working on, is trying to get another AC unit in the server room. But, yeah, I'm not sure if that answers your question. No, thank you for that extra detail. As far as the doors, the school's Exterior doors are all the doors at the schools that need to be ADA compliant. Are they in compliance with the American Disability Act?

▶ 1:53:47 You're on mute. You're on mute. I'm on mute, Elena. Sorry, that's a great question. So, since I've only been responsible for facilities since I became the director a month ago, I am not certain if all the doors are ADA compliant. I am certain that anything we've done recently has been done to code but i really can't speak to some of the older buildings um if those are all compliant so with it with this money for the doors would that include bringing doors that are not ada compliant into code any new door request if we were putting in any new doors we would absolutely uh put in compliant doors so i would imagine if something was out of compliance and we replaced it it would now be in compliance great thank you for that uh interior doors um there are multiple

▶ 1:54:47 Cory Thomas: different door lock sets um the most effective for schools i think would be classroom style you know it's kind of um obvious to say uh classroom style but those are only doors like you said at hoover school they only um walk from the inside you can you can manually unlock them from a key are we trying to get them all all the doors in the schools the classroom style hand handle door locks that's my understanding of what the eventual goal would be like i said this first 300 000 would only you know do a portion of of what needs to be done at any of the schools but i would imagine that um that we would probably start with the schools that have the most efficient doors and and aim to replace the doors and the lock sets to be you know whatever the

▶ 1:55:36 modern standard was and i understand that the hoover was the example we've been i guess piloting some i think it was oak associates doors that um that are that classroom style great and um lastly probably back to you neil um we're in a flop a fob system are we going to stay with that fob system or are we looking at a proximity card type uh the system that we have um actually the proximity card um you know i'm not this might be semantics but the proximity card is actually an older style of um reader uh this is a it's a different type of radio signal but um You can issue any number of styles of, you know, fob, card. You can get the sticker that you can stick on to, like it's like an RFID style.

▶ 1:56:44 There are a number of different things. You can even upgrade to a phone app that does NFC to the reader. But anything that goes too far up, we would have to, you know, swap out all of the readers, which we probably will have to do within, you know, 10 years as they get older and the encryption is not as good as what the modern is and, you know, that kind of thing. but um yeah we want we want to bring the middle school into the same system that everyone else is on right and stay with that stay with that one system yeah in fact the old the system at the middle school is a prox card readers system all right and and can can i speak on the fema and lebanon street and sylvan street mr chairperson do i think we have a couple other couple others in queue i'll if i can get back to

▶ 1:57:40 Jack Eccles: you in the second round of questions uh counselor eckles thank you mr chairman um my most of my questions uh are for mr alice tonight um i i think that while we're on the topic of disaster mitigation i just have a few questions about rit infrastructure and what we could do to maybe you know aside from aside from having well including having a generator what we could do to prepare um so is there a precedent for most things to be stored locally in the municipalities is there a possibility of shifting to sort of more cloud storage in the coming years it seems like from what i'm hearing there's a lot that's coordinated centrally on a city hall and then also if you could just talk about last year

▶ 1:58:29 did i know that there was an allocation for the new phone system out of sit free cash so if you could talk a little bit about the improvements that that's had as far as any given power at it sure so uh to answer your first question um money uh we would love to do everything well not everything everything but cloud based uh any new software that we're looking at uh we are strongly trying to push it to be cloud-based um it is one of the one of the main things um we've had uh departments approach us with software that is locally installed and of course it's cheaper but that's because we have to do everything on the back end and back it up and there's a lot of licensing uh for server stuff i'm renewing some licensing right now that you

▶ 1:59:27 know um it's it's basically a thousand to two thousand dollars a license and i have to buy ten of them so so yes absolutely we're strongly looking at cloud there's we have been moving toward cloud storage and software software as a service they call it SAS where basically the whole software is on the cloud and we have a few of those now as it relates to the telephone system we are going to experience significant cost savings from that project in fact we hope to pay for the project it was a hundred thousand dollars we're looking at recouping that cost in 15 months in telephone savings so the way that we designed this and we designed it we designed it in-house really and we investigated different

▶ 2:00:31 VoIP solutions. VoIP is voice over IP. Myself and my team have experience with several different voice over IP telephone systems and we investigated a few. We found one that was fairly low cost and the way that we designed it is such that there will be no more telephone lines coming in to any copper or well they call them PRI or it's basically a web-based telephone digital telephone system and because we've structured it that way it eliminates the need for say overages by long or even costs for long distance or anything else so you connect to a website for all the phones for all the phone lines uh the the we would like to again to address your concern about the the cloud base they do have cloud-based voice over ip

▶ 2:01:29 systems uh we investigated those the unfortunate thing about those is that they're incredibly expensive um and when we look at a long-term 10-year projection um the the cloud-based one was is over a million dollars more, unfortunately. And this one, we're gonna be able to bring our costs for phone systems down to, yeah, like I said, about $80,000, 70 to $80,000 to drop over the next year and a half as we can get the phone lines off and into the new system. Thank you, thank you, Mr. Chairman. It's a lot of money. It's a lot of money, I could use another technician. I'm just going to say up front. Madam Clerk, can we just get a quick time check? The mic's off, the mic was off, that's a $5 fine.

▶ 2:02:27 Shawn M. MacMaster: Recording, we're at two hours, two minutes. Thank you. Councilor McMaster. Thank you, Mr. Chairman. Good evening, Mr. Ellis. Good evening, Ms. Perakis Ellis. I have one question with respect to the generator. You both talked about how some sort of an emergency could compromise our ability as a city to communicate across city departments and you both referenced the school. Would the same concern apply to our police and fire dispatch system? Yes, actually, that is absolutely true. That is the one thing I didn't mention that I was like, yeah, I didn't mention that. But absolutely, yes, the police dispatch system would go down. Their cruisers also phone home to that dispatch system through the city hall as well.

▶ 2:03:23 So the cruisers would not be able to do, say, bad guy and plate lookups on the road, nor would they be able to do it in the dispatch and then relay that over the radio. um so you know if we had a god forbid we had a disaster uh like elena said we would have no phones at the schools the police wouldn't be able to look up anybody um they would be in the dark we'd be in the dark i mean yeah we could pick up cell phones and call each other um and get things done but it'd be a lot more difficult would it prevent the police department from being able to generate a report in their cruisers? Yes. Yes. How about communicating between the police and the fire department? Police, they could, right, they have a radio. They, yeah, they would be

▶ 2:04:21 Shawn M. MacMaster: pretty much limited to radio at that point. But for, there may be certain scenarios where it may not be in the best interest of public safety to put something over the radio so what i'm getting at is that without being able to communicate over the phone on a particularly sensitive matter that may relate to public safety not having this this generator could impact our ability to provide important public safety services thank you thank you both for your time thank you thanks uh thank you uh miss pro excuse me miss pro week is ellis and mr ellis for being here i think most of my questions were answered um but just on the school security on the doors um a question um you mentioned that uh when they did the initial study

▶ 2:05:18 1.2 million was that for completing um total doors and locks throughout the system or was it various projects that they had identified sorry you're on mute mike sorry i keep muting so you don't get feedback since neil's the same house um and i can hear him so um i think i had just said over 1 million there wasn't a particular figure it was just that to do all the doors would cost well over a million um that was what the information that was given to me by ann waite uh she had given me all the specific figures as to you know the 2100 per door for the classroom doors or the 240 dollars for the lock set or the 22 000 for the exterior doors per door set um so there was definitely a lot of information that went into the numbers but i think the over

▶ 2:06:21 a million number was just sort of a number thrown out there so i don't think there is a specific number that is to address all the doors in all the schools okay um looking at the cip the 300 000 i i think you'd mentioned this this may be for doors and door locks it says door locks in the cip so it'll be a mixture if you believe yes yes it was intended to be a mixture it it was intended to address the most serious needs on the exterior doors the um the most serious door needs on the classroom doors and then door locks on a number of classroom doors where where the doors are in good shape and are the style of door that we would like but they just don't have the lock set that we'd like and those are the ones that we would retrofit okay i think you answered my

▶ 2:07:09 Mark Garipay: other question was if we don't are we going to look at it school by school complete one school but we have someone now a new facilities manager that's going to take that on and decide how they want to proceed with that um just on the on the fema grant which um a couple questions this uh we're approving uh tonight uh for the design is there any chance that the fema grant with everything going on i know i mean you probably can't answer this but is there any chance that it may not come to fruition i mean we haven't i know they've given us a signal but they haven't sent us no paperwork or anything like that yeah so with the fema grants um a lot of times they're at least with the one for lebanon and sylvan that's a hazard mitigation grant program grant

▶ 2:07:57 so that is money that's tied to a particular storm in 2018 in march 2018 where there was a federal disaster declared for massachusetts and then they they allocate a pot of money to address issues in that state based on that declaration. So those funds have already been dedicated. We don't know if our project is going to receive them, but we know that there are a handful of projects in Massachusetts that will receive funding. The pre-disaster mitigation grants, which is the one that now we're applying for the generator for, they're not tied to specific events and so i would say there's the possibility that they're less secure but at the same time i would be surprised if um if that program given how it's for disaster planning um i'd be surprised

▶ 2:08:51 Mark Garipay: if that was somewhere where funding was suddenly pulled um i would guess that that's sort of a heightened an area with heightened awareness right now where they would be more likely to keep funding If we appropriate the FEMA grant, the design $129,000, and we don't get awarded, is this a project that we can afford within our budget? I mean, is this something that we would only wait for a FEMA grant to do? So I'll answer that question for both projects. For the generator project, if we don't get the FEMA grant, this being our highest priority project that project will get funded i've been told by patrick delarusso that that whether it's funded through the grant or funded through our stabilization funds or through our

▶ 2:09:40 um our retained earnings that project will get funded because it has to it's just too high of a priority to kick it down the road any longer um with the lebanon at sylvan drainage project um I would say that that was in the category B in the CIP, which was the second highest priority group. So I would think that would really depend on where we are financially. You know, if the design takes nine months to a year to complete, then we would see where we are at that point and decide if that was a high enough priority. um it is really bad when it floods there and it does have a very severe impact on a handful of homes and then a somewhat bad impact on another group of homes um and it limits travel and it

▶ 2:10:35 Mark Garipay: impacts the sewer system and there's there's a number of impacts that we certainly want to address it at some point but obviously we'd have to see where we are as a community and what other priorities we have. My other question which Mr. De La Russo really answered earlier today was if we appropriate that we don't move forward with that FEMA grant is that money the money I believe he says we'll end up coming back in free cash is what what I was told that was a concern I had earlier um with his 129,000 end up going but he his his um my understanding based on what he said is he would come back to uh free cash so if we don't use it in a certain amount of time yeah i guess that depends on which approach we took like with the generator whether we get the grant

▶ 2:11:23 funding or not we'd proceed immediately with the design and then we would have that design sitting on the shelf with the you know just you know i'm okay with the generator i was just curious on that and i should have been more clear that when i when i asked originally yeah no that's okay i i've actually been answering them both just because i think it's important for the whole council to understand the that even though they're both fema projects there is a difference in the approach the lebanon at sylvan drainage we would have a choice if those funds were allocated right now to do the design we could do the same thing that we're doing with the generator and procure the design and have design documents ready and on the shelf and then a much better construction number

▶ 2:12:03 Mark Garipay: to know what the construction project would entail and then we just sit on it until we decide to um to allocate those construction funds at some point down the road or we hold off on the design completely we let that 129 000 just sit in an account and we only proceed with the design if we know we're getting the construction money so really it could go either way and that's that would be just however the community and the council wants to handle it i think the um sylvan street lebanon street project is it helps twofold it helps the the flooding in the cemetery which that we know that goes underwater that corner and it's limited the amount of space they have so it's hurting revenue down there if they eventually we could fix the flooding

▶ 2:12:47 Mark Garipay: it gives us more capacity also my understanding is it goes down um it's going to go down along the property line by pine banks and we're going to rip up it's going to be on our property and it's going to connect in under pine banks based on my time on the cemetery it's also twofolds ripping up old roads that we're not going to have to fix in the future there are a lot of other benefits and it will allow us the cemetery Commissioner so chooses to expand uh potential um lots down there by by ripping up some of the roads and depending on how much room we have so it's it's uh it's twofold and hopefully it may even be able to get some uh some brush and bushes along the property line that um that wasn't done with the pine banks dog park project give us some more

▶ 2:13:33 Mark Garipay: some more coverage down there um one um one other question i have for mr ellis um i know you answered a question that i had regarding the the funding in the cip on the middle school security was 27.5 and it's coming through at 45. i know you sent us a letter an email earlier today um i kind of briefly uh wrote i read over it because i was working and my wife working three to eleven so i didn't get my son dinner is there any way you could just give us a little synopsis of that just in case some of my other counselors didn't uh didn't get a chance to read that i think you're on mute you're on mute still on mute there you go there you go i still can't hear you Neil, we can't hear you. We can't hear you.

▶ 2:14:34 Jen Grigoraitis: Call IT. Go in the other room. Go with Elena. I'll tell you what, Mr. Chairman, I'll yield if he, when he gets it, when he gets that back, he can, I'll yield to someone else and then he can just let us know on that question, okay? Sounds good. I just want to check in on the well-beings of Councilor McNaught and Councilor Jamaleddine. I don't know if this is still with us. Please take a vote. President Grigoraitis, you're next in queue. Thank you, Mr. Chairman. And I just want to thank Ms. Proekes-Ellis and Mr. Ellis for providing all of this context. It's really helpful to kind of hear how critical these projects are. And also to Mayor Broder for the overview of free cash and your thinking during this evolving fiscal forecast that we're heading toward for next year. My one question is

▶ 2:15:47 Jen Grigoraitis: for Mr. Ellis. So I can hold on that. I did just want to say for the benefit of my fellow counselors that I know in a conversation I had with Chief Lyle almost a year ago, he highlighted the generator as something that he is incredibly concerned about the lack of. And I think that this idea of a hypothetical crisis, we're in it. And as someone who has a shared professional history with Counselor McMaster of working with crime victims, we have people who are in their homes right now for the greater public and public safety and public health who are not safe. And the idea that a power outage could prevent a domestic violence victim from being able to reach 911 is something that is really concerning to me. And my question for Mr. Ellis was, if we should lose

▶ 2:16:36 power right now, does the call box that's outside of the police department for residents who are not able to physically access the building because of the accessibility issues associated with that building, would that call box go down as well? We can't hear you. We can't hear you. Try. Hold on one second. Can you hear me now? Yes. Yes. Okay. Okay. I think the problem – that box out there actually operates through a copper telephone line, which unfortunately Verizon has notified us that they'll be removing all copper lines from Melrose. It also calls 911 again. That's through a copper line. I, we're in the process of repairing that box right now, actually. I personally hate that box. I want to rip it out and put in a real call box that is kind of a closed system into dispatch or connects to one of the phones, but doesn't call a phone number to get back in.

▶ 2:17:54 With respect to, I think I caught a little bit of what you were saying at the end about 911. The 911 system, the next generation 911 system that the police have, is actually a separate system than from the phone system that we operate through City Hall. So if someone, if we were down and someone called 911, I have to do this with my hand if I talk about phones, then they would definitely be able to get to the dispatch. so it's the non-emergency numbers that would be impacted yes in communication between them and fire yeah and obviously being City Hall in the schools correct you know I'm sorry I didn't I missed councillor Gare pays question they screwed up my question thank you anybody else for the first time did you

▶ 2:18:56 Mark Garipay: want to follow up on that? Mr. Ellis, I know I had a question earlier that I submitted when talking to Mr. De La Russo regarding the dollar amount of $45,000 in the CIP. We had $27,500. I know you had sent out an email. I didn't really get a chance to take a good look at it, and I'm not sure if my counselors, in case they have any, could you just give us a little synopsis of what that what that was sure so the original uh so the original quote was was basically via a walkthrough that we were doing for the camera system in the middle school so we we which continues to be a problem we have uh issues with the middle school cameras um again they were put in with the school and uh and we're looking at those but we we were with the uh our vendor

▶ 2:19:54 lantel who maintains and installs most of our security equipment and we showed them that system and they gave us a kind of a working quote to um kind of present without really a thorough inspection of the system. And just from my experience with installing a number of these systems, my gut feeling was that it was going to be closer to 45 to be safe. And I was able to do a walkthrough with Lantel two and a half weeks ago. And they gave me a quote that was almost forty thousand dollars uh we actually i eliminated things to get it down to that amount i might have to add a couple things in we're in negotiations but it's gonna hover around that amount forty thousand and then just as a uh small contingency uh in case we have to do any additional work or

▶ 2:20:54 wiring which is always an issue uh you get into these buildings and then it turns out you need to run a wire you keep because something's not working and that adds on another couple grants that um so it 45 should cover us with a contingency okay uh one other question i forgot to ask with this with the doors and then you know the door security for the middle middle school and the door locks um is that a project if it's approved tonight that will think it'll be completed before school starts what's the time frame on on that yes yes that's uh that's something that i could pull the trigger on um very soon i would expect to do it you know spring summer and the same thing with the locks you think um uh i think it depends on the projects um it depends on on what jay

▶ 2:21:53 identifies as the top priority projects because sometimes there are long lead times on on specific um items if there are certain doors that we need to order that are custom um retrofitting locks i would imagine would be something we could do over the summer though with us not to just take advantage of the spaces we have all right thank you very much thank you council thomas thank you mr chairman um miss proecus ellis uh i know there's only with seven weeks left left in the fiscal year uh what is the likelihood of hearing from fema regarding that grant for the um lebanon and sylvan project uh highly unlikely only because the additional information they've requested i believe it's due to them on june uh 12th

▶ 2:22:45 Cory Thomas: and so they work at a snail's pace and my guess is that the chances of them turning that back around in three weeks to say whether we got the money or not is um is highly unlikely all right thank you i i just like you know to enter into the record um you know this is obviously my neighborhood in ward seven um former council president scott forbes has worked on this prior to that uh board chair board president bill forbes um worked on this um this whole area was pretty ravaged during the mother's day storm about 15 years ago i got water in my basement that year too um as did many neighbors that we had to reach out for fema assistance in this neighborhood um so you know even if we don't get funding in fy20 i i'd like

▶ 2:23:34 to make you know make sure this stage is a top priority for um not only the city but ward 7. so thank you very much for all your work on this thank you what is the uh will of the committee I would like to make a motion for a recommendation for passage second motion for recommendation of passage by president Grigoraitis seconded by councillor Tramontozzi discussion any other discussion um clerk please call the roll vice chair Migliorelli Yes. Councilor Tramontozzi? Yes. Councilor McMaster? Yes. Councilor McNaught? Yes. Councilor Eccles? Yes. Councilor Garipay? Yes. Councilor Stewart? Yes. Councilor Thomas? Yes. Councilor Jamaleddine? Yes. President Grigoraitis? Yes. Chairman Acinella? Yes. 11 yes excellent thank you thank you thank you 2020-76 authorizing in the bond a bond in the

▶ 2:24:51 amount of 1 million 450,000 to replace the Department of Public Works salt shed you have any new information for us from prior meeting yes sorry I couldn't hear you for a second there so I did send out a couple of additional items of information today the we've drafted up the request for qualifications for design services we've estimated the design cost to be a hundred thousand dollars and the scope of services for that design contract would involve starting with an alternatives analysis to look at the existing structure what the you know what the limitations are I suppose you know if the council wanted us to look at the integrity of the existing structure as well we could do a quick analysis of

▶ 2:25:57 that I will say to the point of one of the public commenters that there is sheathing underneath the roof on a large portion of the building just not the whole thing um if you look at the pictures you can see it so we can look a little bit more at the existing structure as part of that RFQ I wouldn't want to frankly spend a lot of time or money doing that because I really don't think that building is salvageable but if we want a structural engineer to say it's not then you know we can have somebody come in and take a look as part that that alternatives analysis the first phase of the design process um we have advertised for that rfq there's no financial obligation for having put the ad in the central register so we decided just

▶ 2:26:50 to get the ad in there so that if it did get approved tonight we could move forward immediately given the time constraints constraints with the design um so so if you had a chance to take a look i know it just came through today but if you have to look at the scope of services the first task is to um i think it's actually shown as task two after project management is to uh present to us the cost benefit of the various different types of materials of construction different types of salt sheds so that we can then proceed with what we think works best for the city and is the most cost effective. I believe there was some language should the council choose to allocate just the design funds there was some revised bond language that would allow for that

▶ 2:27:41 to happen if you so choose. And then the last bit of information that I was asked to follow up on was the potential for grant funding through MassDOT and I did correspond with our state aid contact at MassDOT District 4, and he indicated that the salt shed grant program ended actually a number of years ago, and that the reference on the website to the communities, how many communities have been helped by MassDOT for building salt sheds, that was largely through that grant program. However, they do still help communities, but they only help through the chapter 90 program and our annual chapter 90 allocation is on the order of 530 000 and we use that for the majority of our paving each year and sidewalk work um supplemented by whatever road

▶ 2:28:35 John N. Tramontozzi: bonds we end up having approved um but if we were to try to fund the salt shed with our chapter 90 funds that would mean nearly nearly three years of chapter 90 funds going solely to the salt shed and none left over for paving in those three years so um i would not recommend that approach any questions anybody raise their hands if you could raise your hand you have a question council tramitose yes thank you um so elena i um i i feel that we should at least have a structural engineer take a look at the existing building I agree don't spend a lot of money on it but I think we should for the sake of the the public and for our edification that we satisfy that it's not structurally sound and cannot be salvaged then

▶ 2:29:36 John N. Tramontozzi: we'll move on to the next step and the next step is I think there are alternatives to sheds that we definitely want to take a look at less expensive and potentially just as durable and and I would I would go along with the amendment by substitution of the the order as as directed in the email that we received from this committees so I would make that motion the who meant by substitution the order inserting the language of one council are we balancing that that amount not is this still in discussion before we vote on that order yes for sure and in I And I don't, I will withdraw that amendment, that motion to give an opportunity for others to discuss it, but we are in discussion, so. I'll withdraw the second.

▶ 2:30:49 Thank you. Councilman McNaught. My only question was, if we go the route of having another engineer look at the building, do we need to move forward with that amended motion? We don't currently have an engineer under contract to do anything with regard to this building. So the first step, no matter what we're going to do is to bring an engineer on board to do the alternatives analysis and then to design whatever that alternatives analysis decide, whatever we decide needs to be designed. So it's the procuring of a design consultant is what allows us to do a structural evaluation and alternatives analysis and a design. So we would still need to move forward with that. And I'm sorry, I should have been more clear

▶ 2:31:37 would it cost the full hundred to do that? Whatever we end up designing, I believe will cost the full hundred because just the process of developing a set of CAD drawings and specifications that are appropriate for bidding in a low bid situation, that's the situation that we're always in is, even if the improvements ended up being something much less substantial than a brand new building, We still have to put that out to bid under mass procurement law, and we still have to pick the low bidder unless we have a really good reason not to. So we still need an extremely detailed set of plans and specifications. So one way or another, we have to go through that full design process. Thank you. And just for clarification,

▶ 2:32:25 Robb Stewart: I am inclined to support the amended motion of my fellow councilor Chairman Tozzi. Thank you. Councilor Stewart. Thank you, Mr. Chairman. Thank you, Ms. Ferraro-Gonzalez. I appreciate you being with us tonight. I just wanted to offer that a constituent reached out today and shared about a salt shed that Fitchburg had built recently. It was completed in the fall of 2019. This was a replacement as it was stated. The prior structure was quote decades old and heavily deteriorated. There's a YouTube video out in public domain that you can see the shed, and it looks very, very similar to the shed that we are under consideration. The cost was 40% of what we're talking about here. The cost was $575,000 for that shed.

▶ 2:33:27 Robb Stewart: I would encourage you to explore that. The commissioner of the public works, his name is Nicholas Bolsonaro. He's the one that's on the YouTube video that speaking about the newly constructed shed, it was supported by Mayor Steve Di Natale, which maybe Mayor Brodeur has a relationship with. So I would strongly encourage an exploration of why the cost was so much less, and if it is a similar construction value and comparable to what we're looking at today. So with that, I would support Mr. Tramontozzi's suggestion that we look at the alternative as well to see what it would take on a replacement cost as opposed to strictly a written replacement. Councilor Stewart, I just want to jump in here for a second and let you know, I am very familiar with Mayor Di Natale. We served together in the legislature

▶ 2:34:33 um for a significant amount of time uh he's a good friend and i am happy to reach out to him to see how see how fitchburg made the magic happen and counselor stewart we will definitely take a look at what they did i'm i'm as interested as the council is in in alternative designs here um i agree that that it's a high price tag in that initial estimate that we got and i'm very interested in what else there is out on the market yeah i would encourage you just to take a look at the uh the youtube it's like a two minute video but you get a pretty clear i mean it's got all the framing i don't know anything about this stuff but a lot of this you know the wooden framing structure and it looks like the

▶ 2:35:14 Paul Brodeur: same size and it's basically designed to you know have a truck drive in and pick up the salt and get the salt out of there right so i think that's what we're looking for so you know if we can do it for 600k i think that's a much better option than the 1.4 million you know just i i mentioned before when i did a perhaps subtle reference to this when i was talking about the generator i would like to spend zero on this this is not you know no one goes oh my god this guy's this guy's killing it and the council's killing it look at that salt shed right in this the best thing that you can probably say about a salt shed is that no one talks about it and hopefully no one talks about it for 20 years or whatever the lifespan of it

▶ 2:35:58 Paul Brodeur: is it is a very I'm not an engineer I have engineers in my family and I respect the wisdom of the craft to be sure the current structure is not viable but certainly we would I do this and I know this progress Ellis does as well as a value proposition we want the most bang for our buck we are not looking for the Cadillac I respectfully say I think that the mindful of we do have some aesthetic standards and we are probably not going to go the tarp it up and throw some tires on it it's the it's in the middle of the city and it's near some significant development either housing or the fields that we've done but no one is more interested in me than getting this you know getting the best value possible for our money absolutely Thank You mr. chair

▶ 2:37:02 Jack Eccles: it's getting late so just one quick question which is in your the original language of a memo that you wrote said that ideally next winter can you kind of either put that off the table that time line up the table or tell us what what how we could possibly meet that deadline it seems like if we're altering the way that the process as far as the design and design first that have entered that or eliminated so if you can just clarify yeah there's actually no change to the process right now in terms of the timeline because we did still advertise for the request for qualifications that document will be available next Wednesday so I have the opportunity to add in whatever language comes out of tonight

▶ 2:37:49 in terms of you know a sentence about wanting a structural engineer to look at the existing structure and give an opinion on that so we're still on track with, we are as on track now as we were a couple weeks ago. We are still in an extremely aggressive time frame for having a new salt shed for next winter. But what I can say is that at least if we can get the design completed, out to bid, I don't know what the new salt shed is going to look like. Perhaps it's some sort of prefab, you know, a new foundation with a prefab structure that sits on top of it that just arrives one day in the city and gets placed on top of the foundation. That might be a very quick construction sequence. If it's building a truss structure like

▶ 2:38:41 Cory Thomas: we have now, I would imagine that takes a lot longer. So, you know, until we really get into the design, we don't know whether it's going to be feasible or not, but we are going to push through this design phase as quickly as we can, as quickly as whatever consultant we bring on board can and get it up to bid as quickly as we can and then from there you know we we see where we end up and and what time of year it is thank you thomas thank you mr chairman uh director proegas ellis um quickly uh in your professional opinion do you think the current salt shed as it currently is could survive another winter we had a very mild winter in 19 and 20 um there's no guarantee that 2021 will be another mild winter um what do you think of the

▶ 2:39:35 Cory Thomas: state of our current salt shed uh i think i indicated last time that i did feel nervous being in it um i felt like it was you know one small accident away from from the potential for something to collapse um if we're in a situation where we have to get by with it for one more winter we will just do everything we can to do that safely um but i would love to see it gone before the winter and and and again briefly um once we have a design engineer you know we can kind of you know give that design engineer within the realm of what he's calling for you know the guidelines of whether we want a canopy style or a truss style salt shed and we can kind of steer within the realm of his professional opinion as well right what we're looking for

▶ 2:40:34 yeah the way the rq is written they would give us an alternatives analysis just outlining here are the possible types of salt sheds that you could put on that site um here's a conceptual cost estimate and here are the pros and cons and then we pick what we want and then that's what they design so that's the way it's written great thank you so much okay you're welcome anybody else that i missed um see any other hands go up what is the will of this committee council tramitosa do you want to reintroduce yeah so um i'll re rephrase it then that at this time i'll uh move to uh substitute uh strike that to amend the motion by substituting the language that bond council has offered to us and i believe everybody has a copy of it

▶ 2:41:33 John N. Tramontozzi: and that is being ordered by the city council at the sum of one hundred thousand dollars hereby is appropriated to pay cost of conducting a planning study and final design for replacing the department of public works salt shed etc etc I think that the committee has the proposed language. I do. Does everybody have the proposed language or read it? Yes. I second that motion. On discussion, is there any discussion? So we have a motion on the floor. Councilor Tramontozzi, seconded by Councilor McNaught to amend the order. Councilor Stewart has his hand up. Councilor Stewart. Point of clarification, what is the amended language? All right, I'll read the amended language, that the order be, the language be substituted as follows, that the city council, by order of the city council, that the sum of $100,000 be in hereby is appropriated to pay costs for conducting a planning study and final design for replacing the Department of Public Works salt shed, including the payment of all costs incidental and related thereto.

▶ 2:42:57 John N. Tramontozzi: and that to meet this appropriation the treasurer with the approval of the mayor is authorized to borrow said amount under under and pursuant to mass general laws chapter 44 section 7 subsection 7 are pursuant to any other enabling authority and to issue bonds or notes of the city therefore and that any premium received upon the sale of any bonds or notes approved by this order unless any such premium applied to the payment of the cost of issuance of such bonds or notes may be applied to the payment of costs approved by this order in accordance with Mass General Laws Chapter 44, Section 20, thereby reducing the amount authorized to be borrowed to pay such costs by a like amount. Mr. Chairman? Yes, Counselor? Has the motion already been made

▶ 2:43:51 Shawn M. MacMaster: and seconded because I just had one point on discussion? Yep, no, we're still on discussion, but it has been made and seconded but go ahead thank you mr chairman the one concern that i have is this language suggests that we are going to replace as opposed to potentially repair and i'm wondering whether or not that language should say to repair or replace depending on what the structural engineer determines and what the assessment determines so i just feel like we're we're getting a little too far ahead of ourselves if it says replace, because to me that would, we all know something needs to happen. And as the mayor said, this isn't the type of order I think he wants to send before us. I credit the mayor he's sending it before us

▶ 2:44:36 Shawn M. MacMaster: because something has to happen. But I'm not convinced yet that it has to be replaced if we haven't had an engineer conduct a study yet. So that's my concern. If the language is as it is, would be inclined not to support it based on that that one issue if if it was the will of the committee to withdraw both the motion for passage and the second and add in the word repair I would be more comfortable with that I point of order if I could well taken and what I could suggest is that we insert the word repair and or replace on the third line of that order where it says replacing. So conducting a planning study and final design for repairing or replacing the Department of Public Works. Mr. Tramontozzi, might I suggest pulling in Art Flavin, who's in queue?

▶ 2:45:43 Do we have Solicitor Van Kampen with us as well? We do, only because this is from Bond Council. Bring them in. Yep, we're doing that right now. Chairman Sinella, would you like Patrick as well, the city auditor? Or no? May I suggest that we at least remove the motion and the second? I think we're pretty confident we're doing that. I'll remove my second, John. I will draw the motion to rest so we can resolve this can you hear us yes can you hear me yes can you hear us I can hear you pay attention I'm not I did you did you hear what I have to say about the I was reading the order and exactly as written except that we wanted to on a concern from some of the council members to add repair or replace on the third line of that order well in my opinion i mean the language

▶ 2:47:00 you have in front of you is from bond council that would be legal and what we can do going forward if out of this hundred thousand dollars that you spend and it comes more more better for lack of a better word to repair it which is probably highly unlikely that would be allowed this is a hundred thousand dollars to look at the plan and design it doesn't say it doesn't need to say repair if part of the plan and design process is repair so be it and they come up with a number for that they can come up with a number for repair and they can come up with the number for replace we're splitting hairs here I think it's important with the timeline to go forward I think if you want to add that language we'd have to go back

▶ 2:47:54 Robb Stewart: to bond council we'd be another week and another meeting and another solution I'm not sure that's where we want to go with this I think it's $100,000 to look at the situation in my opinion and then they will come back with planned design studies planned design studies could be repair i'm done thank you thank you mr chairman uh i i don't think we're splitting hairs i think it's necessary to have that language in there um because when i read design for replacing that to me limits ourselves and i think we need to have in consideration the repairing option as well as the replacing election so uh from my standpoint i don't think this is splitting hairs thank you mr chair mr city solicitor do you agree with mr flavin's interpretation of the language or do you think we

▶ 2:49:01 should add in repair or replace well as i was listening to the debate and i heard council mcmaster's comment i frankly the amendment is insignificant if you want to add the word or repair to the order i don't see that as a substantial change to the to the language that's been prepared by bond council so i i think quite frankly to move this process along the amendment uh to the extent that is the will of this body feel free to make it this evening so that we can move this forward i think the priority here is to move the project forward and adding that word or that phrase or repair in my estimation is relatively insignificant yeah all right group thomas yeah just back on discussion um the hundred thousand dollars we're looking forward

▶ 2:49:48 John N. Tramontozzi: for the design engineer is that part of the 1.45 bond amount yes all right thank you anybody else that's a completely separate and distinct order right right yeah for a hundred thousand you're only committing a hundred thousand right now all right i think the question was just was the hundred thousand part of the original 1.45 million cost estimate which it was okay council chairman says do you want to reintroduce your motion adding a new language yes thank you so um i will i will move that uh we substitute the following language to order 2020-76 and that is that be ordered by the City Council that the sum of $100,000 be in hereby is appropriated to pay cost of conducting a planning study in final design for repairing or replacing the Department of

▶ 2:51:08 John N. Tramontozzi: public works salt shed including the payment of all costs incidental and related there too that to meet this appropriation the treasurer with the approval of the mayor is authorized to borrow said amount under the under and pursuant to master the laws chapter 44 section 7 subsection 7 are pursuant to any other enabling authority and to issue bonds or notes of the city therefore and that any premium received upon the sale of any bonds or notes approved by this order, plus any such premium applied to the payment of the cost of issuance of such bonds or notes, may be applied to the payment of costs approved by this order in accordance with Mass General Laws Chapter 44, Section 20, thereby reducing the amount authorized to be borrowed to pay such cost by a like amount.

▶ 2:52:02 Second. Second. so we have a second to amend this motion to amend this order by councilor Tramontozzi ozzy $100,000 I'm not going to read the whole thing seconded by councilor Garipay madam clerk please call the roll vice-chair Migliorelli yes also Tramontozzi ozzy yes McMaster yes McNaught. Yes. Councilor Eccles. Yes. Councilor Garipay. Yes. Councilor Stewart. Yes. Councilor Thomas. Yes. Councilor Jamaleddine. Yes. Yes. Councilor Grigoraitis. Yes. Chair Senella yes yes clerk we just make sure that this is attached to yes sir we have order number 20 20-79 the establishment of an OSHA reserve stabilization what's in a van camping oh I'm sorry chairman I couldn't hear you for a minute there so the order before you tonight is to create a standalone

▶ 2:53:31 stabilization fund entitled the OSHA stable fund and the purpose of this for members edification in March of 2018 governor Baker signed into law chapter I believe 44 of the acts of 2018 which effectively set as a minimum federal OSHA standards for public employees throughout the Commonwealth of Massachusetts. As part of that legislation, the legislature created what is known as the Occupational Health and Safety Hazard Advisory Board, and that body is charged with promulgating rules and regulations governing workplace safety for public employees. They are also charged with considering and studying uh training programs uh workplace safety issues um data etc so the purpose of this fund this evening

▶ 2:54:29 is basically to put the city in a position to have a small reserve which would be intended to pay expenses associated with any required training any required safety measures that the city of Melrose would be required to comply with as mandated by this advisory board provide our employees with personal protective to perform their jobs and the ultimate goal here is to allow the city the resources to ensure that our workplace both city hall public works our public safety buildings our library all of our facilities are safe and free from any hazards for all of our employees so i'll answer any questions you folks may have and i know mr delarusso is here as well for that purpose questions i didn't see any hands go up i might have missed anybody council

▶ 2:55:27 thank you mr chairman do we know how much we uh i guess mr delarusso uh do you what do you anticipate uh the amount of the initial funding to be if mr delarus not on the call kristen he is I'm trying to make him sorry I'm trying to make him a panelist right now sorry about that coming in right now I'm hoping I think I can answer that if memories that we can we anticipate we anticipate it being $50,000 can you hear us yes I can hear you can you hear me yes yes we as the merit indicated we'd like to start 50 if we could do even higher 100 that would be probably the initial one of you know a limit for the year one of the things that we have to be sensitive to is the fact that as we've experienced things with special

▶ 2:56:37 ed for example on the school side suits and claims contracts stabilization fund a lot of times we incurred these costs media they or they come to us a meteor after the budget is established and for as Rob was saying as the mayor was saying we need a resource that we can access to address that need at the time it comes to us. So with that initial deposit, we would then seek the council to approve any expenditures from the fund. At that point, we would explain what the purpose was, what the nature was. And again, I think it's strategic, as we've done before. We want to be ahead of the curve. We don't want to be in a position where we face a penalty for not complying. Sometimes they do, you know,

▶ 2:57:21 Paul Brodeur: could hit you with a financial penalty you haven't complied in a certain amount of time so i think this is extremely strategic i think it's going to give us an opportunity to see actually where we land what what what are we going to see a year from now two years from now perhaps three years from now but i think if anything else if you prepare and you're in a much better position to address it than those that are not prepared so i do support that with respect to if i can add so so i have a a bit of expertise about this because i was the chair of the um labor and workforce development committee when this bill was passed uh through the legislature and it's based on a very simple premise the idea that if you go to work in the morning you should

▶ 2:58:06 Paul Brodeur: be able to come home and in a in a strange i suppose quirk of the law those federal protections not um we're not providing to municipal and certain other and certain other public employees and and that's just wrong but that also creates an obligation on the part of municipalities to make sure that we are in compliance um so as as the auditor said there is certainly going to be uh you know training implications and there are also um we are now i will say exposed but i don't mean it that way because we welcome it um there's an audit function to osher and their state counterparts um in the division of labor standards and they may if they choose to audit us and identify things that uh we need to fix or correct

▶ 2:59:00 Paul Brodeur: uh i quite frankly for myself i welcome that i want a safe workplace for our employees and having those resources available if either either from a training perspective uh or to take corrective action is very very important to me it's i know it's important to the employees of the city and i'm sure it's important to you guys as well that is one of the when i spoke earlier about you know the some of the reserve funds and the edging any potential exposure this is exactly what i mean this is the kind of thing that we want to be able to react to efficiently make sure we have the funds available to deal with uh any unexpected cost because those the costs that we incur in in this area will be about employee protection and uh that's critically important

▶ 2:59:53 John N. Tramontozzi: that's good excellent thank you all for uh for that explanation uh because because um a worker is safety is very important and critical I assume it's not anticipated that if there were to be any injury claims it's not paid from this this stabilization fund that is correct right and hopefully there will not be any because we are thinking ahead in providing for safety measures to this stabilization thank you Michael thank you my question was it was about uh violation and sort of traumatizing thanks for uh thanks for being here um thank you and camping I gotta I got a quick question regarding the the parameters around in in this uh stabilization we talk about purchase of equipment are we talking more or less supply safety supplies instead of

▶ 3:00:56 Mark Garipay: equipment like for example say a sizzle lift a civil sizzle lift one would think would one of the recently established capital equipment stabilization funds so can you just give me some clarification on what we're talking about on on equipment um is it i mean is there a threshold dollar amount that i would i would assume i would assume something like a forklift or whatever would be going under the capital equipment it wouldn't be coming out of here like you know we're doing safety gloves nettings whatever you know you can just give me a little bit clarification on that i'd appreciate it again through the chair absolutely you know great great question we have um is everyone is the way we do have a capital stabilization fund and for the purposes is outlined in that fund expenditure

▶ 3:01:41 is typically a 25 000 minimum that we draw from the capital fund in this particular instance um counselor. Some of the expenses could be for training. There might be $3,500, $4,000 to bring a special training in, for example, for our DPW workers or the public safety workers. You might bring someone on the outside in. You may need gloves, specialized gloves or a mask for some of the DPW workers that may do sensitive work. Those kind of expenses required by OSHA. And there may be expenses that even this evening that we like I know myself I'm not aware of that coming down the road that we're going to have to meet the compliance and it's the things like that that and typically you're not your higher rent

▶ 3:02:28 expenses obviously if we'll be getting a you know front loader or something like that a piece of equipment like that that would fall under the capital fund this is really designed to handle those specific needs for around again as it indicates professional guidance training equipment purchases anything really required to help in the workplace to meet the OSHA guidelines so that type of expense is what we're looking to address here great question thank you miss anybody the will of the committee to recommend second motion to recommend full board by councilor Tramontozzi seconded by councillor Stewart Adam clerk call the roll please vice chair Migliorelli yes councillor Tramontozzi yes councillor McMaster yes councillor Mcnaught yes councillor Eccles yes councillor Garipay yes

▶ 3:03:32 Mark Garipay: councillor Stewart yes councillor Thomas yes councillor Jamaleddine yes president Grigoraitis? Yes. Chairman Cinella? Yes. Levin, yes. Thank you very much. Thank you. Thank you guys. Thank you very much. One second, Councilor Garipay? Councilor Garipay? Sorry, I almost forgot. Point of privilege. Yeah, as we all know this past week has been Nurses Week for Nurses Weekend yesterday, I believe it's Nurses Day. And as Counselor Ward 4, having a hospital in my ward and in our city, I'd like to publicly acknowledge all the nurses, especially my wife, Andrea, who happens to be working night shifts now. Don't forget your mom. I'd like to publicly, what's my mother? I'd like to thank all the nurses for all they do,

▶ 3:04:43 Christopher Cinella: especially during this COVID-19 pandemic. Appreciate you giving me that. Hear, hear. Thank you, Councilor, and happy Mother's Day to all the moms. Happy Mother's Day to the moms on the council and everyone else out there. We have a motion to adjourn. Thank you, Ms. Sinella. President Kroger, I'm sorry. Before we get to a motion to adjourn, I wanted to make a motion to attach all of the correspondence that we received to order 2020-69 regarding Memorial Hall to be included in the record. Second. Motion to attach all the correspondence made by President Grigoraitis, seconded by Councilor Eccles. Madam Clerk. Vice Chair Migliorelli. Yes. Councilor Tramontozzi. Yes. Councilor McMaster. Yes. Councilor McNaught.

▶ 3:05:33 Yes. Councilor Eccles. Yes. Councilor Garipay. Yes. Councilor Stewart. Yes. Councilor Thomas. Yes. Jamala Dean. Yes. President Grigoraitis. Yes. Chairman Sinella. Yes. Levin, yes. I entertain a motion to adjourn. Motion to adjourn. Second. Councilor Migliorelli, seconded by Councilor McNaught. Final time, you can call the roll. Vice Chair Migliorelli. Yes. Councilor Tramontozzi. Yes. Councilor McMaster. Yes. Councilor McNaught. Yes. Councilor Eccles. Councilor Garipay. Yes. Councilor Stewart. Yes. Councilor Thomas. Yes. Councilor Jamaleddine. Yes. President Grigoraitis. Yes. Chairman Sinella. Yes. 11 yes. We are adjourned. Thank you. Good night. Thank you. Good night.

Appropriations & Oversight Committee — 2020-05-07

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