Finance Committee — 2015-06-18
Attendance
Jaclyn L. Bird ; Robert A. Boisselle ; Donald L. Conn Jr. ; Scott M. Forbes ; Gail Infurna ; Jennifer L. Lemmerman ; Mary Beth McAteer-Margolis ; Monica C. Medeiros ; Peter D. Mortimer ; John N. Tramontozzi ; Francis X. Wright Jr.
Agenda
- Call to Order
- Public Participation
- Orders
- ORDER-2015-167 : Transfer $13,000 from Inspection Services - Salary & Wages A/C# 012411-511000 to Equipment Permitting Software A/C# 019303-551059
- ORDER-2015-169 : Transfer of $17,876.00 from Workers' Compensation Accounts to various accounts as set forth within
- ORDER-2015-187 : Transfer of $27,225.34 From Accounts: 019122-543102, Workers Compensation Benefits - $7,225.34 and $20,000 A/C # 017522-549100, Projected Debt Interest - $20,000 To: A/C # 011552-522000, IT Telephones.
- ORDER-2015-198 : Transfer of $11,470.00 from Account # 019122-543100, Workers Comp Medical, and $6,000 from Account # 019111-511010, Retirees Salary Contributory Retirement, to Account # 014021-511000, Public Works, City Hall Salary to cover unexpected retirement, as set forth herein
- Adjournment
Minutes
CITY OF MELROSE FINANCE COMMITTEE CALENDAR● JUNE 18, 2015 Aldermanic Chamber Committee Meeting 7:15 PM The public should take notice that the Melrose Board of Aldermen may, on certain occasions, have a quorum in attendance due to standing committees of the Board of Aldermen consisting of both voting and non-voting members. Members attending this duly posted meeting are participating and deliberating only in conjunction with the business of the standing committee. Attendee Name Title Status Arrived Scott M. Forbes Chairman Absent John N. Tramontozzi Vice Chairman Present Jaclyn L. Bird Alderman at Large Present Francis X. Wright Jr. Ward 3 Alderman Absent Peter D. Mortimer Ward 6 Alderman Present Donald L. Conn Jr. President/Ex-officio Member Present Robert A. Boisselle Nonvoting Member Present Gail M. Infurna Nonvoting Member Present Jennifer L. Lemmerman Nonvoting Member Present Mary Beth McAteer-Margolis Nonvoting Member Present Monica C. Medeiros Nonvoting Member Present In Attendance: Building Commissioner Paul Johnson; IT Director Jorge Pazos; Director of Public Works John Scenna
ORDER-2015-167 Transfer Transfer $13,000 from Inspection Services - Salary & Wages A/C# 012411- 511000 to Equipment Permitting Software A/C# 019303-551059 Recommend Passage Board of Aldermen
ORDER-2015-169 Transfer Transfer of $17,876.00 from Workers' Compensation Accounts to various accounts as set forth within Recommend as Amended Board of Aldermen
ORDER-2015-187 Transfer Transfer of $27,225.34 From Accounts: 019122-543102, Workers Compensation Benefits - $7,225.34 and $20,000 A/C # 017522-549100, Projected Debt Interest - $20,000 To: A/C # 011552-522000, IT Telephones. Recommend Passage Board of Aldermen City of Melrose Page 1 Updated 7/6/2015 1:00 PM Minutes Finance Committee June 18, 2015
ORDER-2015-198 Transfer Transfer of $11,470.00 from Account # 019122-543100, Workers Comp Medical, and $6,000 from Account # 019111-511010, Retirees Salary Contributory Retirement, to Account # 014021-511000, Public Works, City Hall Salary to cover unexpected retirement, as set forth herein Recommend Passage Board of Aldermen City of Melrose Page 2 Updated 7/6/2015 1:00 PM
Transcript
▶ 0:00 John N. Tramontozzi: Good evening. May the chambers come to order, please. Good evening. This is the June 18, 2015 meeting of the City of Melrose Board of Aldermen. This is the Finance Committee. My name is John Tramontozzi. I'm the Vice Chairman of the Finance Committee, and I'll be chairing the committee hearing this evening. With us also are voting members, Alderman Jacqueline Bird, Alderman Peter Mortimer, President, ex-officio member for the committee purposes, Donald Kahn. Non-voting members this evening with us are Alderman Robert Boisselle, Alderman Gail Inferno, and Alderman Monica Medeiros. Just so the public understands, this meeting is being recorded pursuant to the Massachusetts open meeting laws, and it's available for later viewing by the public should they choose to do so through the MMTV abilities.
▶ 1:10 John N. Tramontozzi: So we do have an agenda this evening on the Finance Committee. And with that, I'll open the floor for motion to open for participation. second the motion very good thank you so we have a motion by alderman bird to open the floor for public participation seconded by alderman mortimer on the motion all in favor aye any opposing none this is the opportunity for any members of the public who wish to come forward to speak on any matter on our committee agenda this evening please you're welcome to come forward at the table in front of us identify yourself and have an opportunity to speak we don't see any members Those of the public who wish to come forward at this time, they may come forward at a later date.
▶ 1:54 John N. Tramontozzi: Motion to close public participation. Thank you, Alderman Bird. We have a motion to close public participation as seconded by Alderman Mortimer. On that motion to close public participation, all in favor? Aye. Opposing, none. Public participation is now closed. The first order on the agenda this evening is order 2015-167. transfer of $13,000 from inspection services salary and wages accounts numbers 0 1 2 4 1 1 dash 5 1 1 0 0 0 to equipment permitting software account number 0 1 9 3 0 3 dash 5 5 1 0 5 9 and what is the will of the committee motion to recommend for passage mr. chairman we have a motion to recommend for passage by Alderman Mortimer, seconded by Alderman Byrd on the motion. Any discussion on, any further discussion?
▶ 2:50 Motion to suspend the rules, we may hear from Mr. Johnson, the Director of our Inspectional Services Department. Second. Very good. We have a motion to suspend the rules by Alderman Mortimer, seconded by Alderman Byrd. All in favor, aye. Aye. Mr. Johnson, could you come forward this evening? Good to see you. How are you? I'm wonderful, thank you. Maybe you can just give us some information on the purpose of this order and the purpose is to cover costs associated with our permit tracking software it's a moving number every month it's a fee-based number that on a percentage of what we bring in for permits the fees so it's a hard target to hit so this is just a cover to finish out the fy uh 15. so this will
▶ 3:34 John N. Tramontozzi: cover up the cover the rest of the uh the budget season of 15. yes any um any further discussion president khan yeah mr johnson why do we have money left in that salary line uh we ended up not hiring somebody there was a freeze put on because of the the uh situation with the snow budget okay that's all thanks any further discussion seeing none we do have a motion to recommend on the floor all in favor aye any opposing none thank you mr johnson thank you we'll move it forward to the full board for vote uh second on the agenda is order number two zero one five dash one six nine to transfer of seventeen thousand eight hundred and seventy six dollars from workers compensation accounts of various accounts that set forth herein uh just um
▶ 4:21 John N. Tramontozzi: just for purposes of this particular order um there was a memorandum uh that was sent to uh the board of alderman by um the cfo city auditor patrick the del ruso dated may 20 2015 regarding this particular order please be advised this office request that the aldermanic order 215-169 be amended by removing the request to transfer seven thousand two hundred and twenty six dollars to pine bank's account payable fiscal year 14. motion to remove the order from the table mr chairman second before we act on that motion i just want to finish reading out sorry i thought you paused that's right uh further he states that bridget guillen uh and he uh pat delarusso spoke with uh c henry kieser who advised that the obligation
▶ 5:13 John N. Tramontozzi: noted above will be satisfied directly by the pine banks park foundation inc so with that in mind we do have this order that needs to be amended first of all make a motion to remove from the table okay motions to remove it from the second and all in favor aye aye the motion is now removed from the table it's before us i make a motion to amend the order in accordance with the information you just delineated thank you we have a motion to amend is there a second all in favor of that motion to amend aye aye um so that is now uh amended and it should read as follows i get it here correctly um okay stay with me for a second okay so um order number two 2015-169 with deleted uh zero one six five two two dash five nine one zero one four uh the amount of seven thousand
▶ 6:22 John N. Tramontozzi: two hundred and twenty six dollars amended um to read zero one nine one two two dash five four 3102, workers comp benefits struck 8,938 to include $1,712 in amended bottom line transfer transfer from 17,876 to 10,650, everybody understand that? Motion to recommend for passage as amended. Okay, motion to recommend for passage as amended by Alderman Mortimer, seconded by Alderman Byrd. On the motion, any further discussion? Seeing none. All in favor? Aye. Any opposed? Seeing none. Okay, so that will be recommended, which will allow us to move on to order number 2015-187. It's a transfer of $27,225.34 from accounts 019122-543102. Workers' compensation benefits $7,225.34 and $20,000. Accounts number 017522-549100.
▶ 7:29 John N. Tramontozzi: Projected debt interest $20,000 to accounts 011552-522000, IT Telephones. Motion to recommend for passage, Mr. Chairman? Second. We have a motion to recommend for passage by Alderman Mortimer, seconded by Alderman Byrd on discussion. Motion to suspend the rules that we may hear from the appropriate city personnel here in the room tonight. Very good. We have a motion to suspend the rules by Alderman Mortimer, seconded by Alderman Byrd. All in favor? Aye. George, good afternoon, good evening. Thank you. So tell us all about this order. Excuse me. So the $27,000 transfer that we're requesting, 20,000 of that approximately covers school related internet costs. and the balance of that is actually as many of you know we have an agreement to
▶ 8:25 provide IT services to the town of Saugus and they have purchased additional services from us and in order to do to provide those services we had to increase our bandwidth between us and the city of the town of Saugus and when we did that there was a cost associated that so this is to pay for that increase bandwidth which we are charging back to them um and recouping those costs thank you mr chairman mr pesos can you go into um some detail about the the internet costs for the schools yes so uh this is the third year now i think that we've we've been doing this this way uh so this uh city in school about three years ago consolidated all of their uh internet uh The point of presence for the internet all comes out of one spot as opposed to having
▶ 9:20 John N. Tramontozzi: come out of two spots as it used to in the past. So when we did that you know obviously the the amount that we pay for internet went up at one location here at City Hall. So this is the what we would attribute to the school portion of the internet cost. They take up about 95% of our internet related bandwidth and costs. okay thank you mr. chairman welcome any further discussion seeing none we do have a motion to recommend on the table all in favor aye any opposed seeing none thank you mr. Pazos thank you last order on the agenda this evening is order 2015-198 the transfer of eleven thousand four hundred and seventy dollars from accounts number zero one nine one two two dash five four three one zero zero workers compensation
▶ 10:12 John N. Tramontozzi: Medico and $6,000 from account 019111-511010, retiree's salary contribution retirement to account 014021-51100. Public works city house salary to cover unexpected retirement. I set forth herein. Motion to recommend for passage, Mr. Chairman. We have a motion to recommend for passage by Alderman Mortimer. Second. Seconded by Alderman Byrd. On the motion, any discussion? Mr. Chairman, I make a motion to suspend, we're under suspension. May we hear from the appropriate city officials regarding this order, please, sir? There we go, we are under suspension, Mr. Shinner, good evening. Good evening, this order is another housekeeping order on behalf of the department. We had a unexpected retirement in the custodial division, a second unexpected retirement.
▶ 11:07 John N. Tramontozzi: come before this board are ready to fund one this is the retirement package and the temporary plan that we had to put in place um to complete the fiscal year all right any further discussion seeing them we do have a motion for passage a motion for recommendation all in favor aye aye any policy none that will get uh recommended to the full board of the next meeting we have motion to adjourn by alderman mortimer yes sir seconded by alderman bird on the motion Motion all in favor? Aye. We're proceeding, then we are adjourned. Thank you, stay tuned for appropriations. Appropriations, yes sir. Very good. Good evening, ladies and gentlemen. The hour is 7.33 on June 18th, 2015. My name is Peter Mortimer, I'm the chairman of the Appropriations Committee.