Monthly Budget Summary/Revolving Accounts (5 minutes) vote required

Transcript (~6 min @ 37:38)

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▶ 37:26 Speaker 6: Thank you very much for bringing it to us, Mr. Kelly. And please thank Ms. Berman for the update. And I know that, um, we're gonna keep getting these frequently, so there are no surprises as much as humanly possible in this process of ever moving targets. So I

▶ 37:41 Speaker 8: Say thank you for that. I would say transportation is one of the biggest ones we still are worried about. That is very, that's very, very hard to predict and forecast in the market we're in.

▶ 37:49 Speaker 6: We don't need to take a vote on accepting the memo, but we're gonna move on then to the, um, year to date, October 10th, uh, budget so far, the, the budget report. Um, I'm gonna just take these one by one. Any questions or concerns about the year to date budget report?

▶ 38:11 Speaker 6: I have a few. If no one else is, do you have any? You're gonna put your hand up.

▶ 38:14 Jennifer McAndrew: It's just a comment, which is Thank you. Now everything looks like it's encumbered. Yes. And the big line items. So, um, it's really clear if folks wanna look at this, where we are anticipating coming in over a budget. That's correct. Um, for this fiscal year, it's not a surprise, I don't think to anyone on this committee, certainly, or anyone in the administration. But, um, this, I think this makes it really clear where those, um, anticipated, um, uh, overages are.

▶ 38:46 Speaker 8: Yes, I agree. Thank you. This is, um, a, a good, uh, now that a lot of our, our major known costs are encumbered, it's, it's starting to come into focus a little bit about, uh, where our needs will be.

▶ 38:59 Speaker 6: And we can see our structural deficit emerging, right? Mm-hmm. So we have the line, the transportation line, and then we have the SP tuition and non-public schools and the collaboratives and, and those are where we're seeing the big bloom blooming.

▶ 39:12 Speaker 8: Yes. We had anticipated that. And that's knowing that when we accu tuitions and transportation, that's where we would see a, a significant deficit.

▶ 39:19 Speaker 6: Great. Okay. I mean, not great, but at least we're tracking it extremely carefully. Thank you. Any questions or comments more about that? Let's move to the offset so far. Um, Mr. Kelly or superintendent? Ms, do you wanna say anything about the offset report?

▶ 39:37 Speaker 8: So the, there's a memo in the packet that just details, um, what a revolving fund is. The, the district has, um, multiple revolving funds. These are, um, uh, what we also, we use as our offsets for the budget. We collect revenue. Um, it's important to understand too that the, the fluctuations you'll see in our monthly report, and, and you get that now starting last year, um, which has been a great monitor to track our, our, um, our revenue and, um, the, um, The bigger funds like the E C C and education stations are money in, money out. We do use those to pay salary. So that's why you will see a fluctuation, um, in those, those are our bigger revenue drivers. And you will see a month to month fluctuation in those. There are summaries of the different revolving funds that we use. Um, and it's important to know too, that revolving funds are not necessarily bound by a fiscal year. Our operating budget has to be dedicated to that current fiscal year. We're not allowed to span fiscal years with the operating budget. Um, and the revolving funds are things that we can go across fiscal years.

▶ 40:41 Speaker 6: Thank you. Questions, comments, or concerns about the offsets? Yes. Ms. Withy,

▶ 40:46 Speaker 3: Looking at the offsets, and I know you just talked a little bit about education stations, um, will fluctuate, right? 'cause we pay salaries with that amount. I also remember in our last conversation, we had talked about how we had hired more folks and gotten more people off the wait list. So two quick questions. One, could that also be another reason why this number looks higher? Because we've actually been able to bring in more students. And then two, have we made any additional taking people off the wait list? So

▶ 41:17 Speaker 8: Yeah, the education station folks work daily to bring families off that wait list. They work literally daily to, to hire staff. Um, it's a capacity. What we don't wanna do is get too many kids that we can't supervise after school. Yep. Um, the administration at education stations is keenly aware. Um, and literally within minutes, if they're able to hire someone, they are working with the school to work, you know, get people off that wait list. So that's a daily occurrence. Um, yeah. And our education stations, um, they probably are seeing a little bit of a spike there with people coming off, which is great. Great.

▶ 41:49 Speaker 3: I hope we can keep on keeping on with that. And it's great to hear that folks are just being so proactive with bringing more people in and hiring as as they can.

▶ 41:57 Speaker 4: One, if I may. Yeah. Go. One, one thing we may want to take a look at as I'm just looking at it myself in regards to the education stations and the E C C revenue. Mm-hmm. It is hard to tell if you're hitting that mm-hmm. Projected number because mm-hmm. As Mr. Kelly said, we're paying in and out of it. But what we may want to do, Mr. Kelly, is add just a column in that grouping to show what we have brought in Yes. Year to date, so that we can then show that are we reaching that potential? Yes. Because it's hard to determine how much we're paying already in payroll versus what do we still need. Mm-hmm.

▶ 42:36 Speaker 6: Sure. So you're talking a target for the budgeted number, right? Right, exactly. So the second column is the budgeted number for the year, and then the balance can fluctuate. So you wanna see Correct. How you're making that towards that goal each month. Correct.

▶ 42:50 Speaker 4: Right. Okay. Yes. I think that might help, yeah. To see whether you, we are able to get to the projected number that we're talking about in those two particular areas. The others, it stays, you know, I mean, the revolving can fluctuate as well, but, you know, at least it's a little easier.

▶ 43:12 Speaker 6: Any other questions on those two reports before we talk a little bit more about the revolving accounts? But we need to vote on these two reports first. Do I have a motion?

▶ 43:20 Speaker 1: Motion to accept the year to date and offset projections?

▶ 43:24 Speaker 8: Second.

▶ 43:25 Speaker 6: Okay. Motion made by Mr. Sel, second by Mr. O'Connell. All in favor, that carries with seven in favor unanimously. Thank you. Okay, moving on. Mr. Kelly. Anything you want to tell us more about those revolving accounts in the summary you gave us? No,