Monthly Budget Summary/Grants/Revolving Accounts (5 minutes) vote required

Transcript (~5 min @ 27:45)

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▶ 27:42 Speaker 1: So. Okay. And then the, the monthly budget summary that grants revolving accounts, those three reports we de we do, we will need a vote on that. Do I have a motion to approve these? Um, three reports. Motion made by Mr. Salm. Any second by Mr. O'Connell. Thank you so much. Um, any discussion, questions, concerns, highlights?

▶ 28:06 Speaker 1: Low lights, Ms. Withy, go ahead.

▶ 28:07 Speaker 9: I might be ahead of myself and if so, just tell me to hold, um, the year to date budget report. Can I ask a question there for a moment? Sure, of course. Thank you. So I'm, again, I feel like Mr. Kelly, every time you come, I have one quick question around the percentages. I'm noticing here other instructional services we're at 522%. I'm curious to know what does this actually entail? And then are you concerned, because again, looking at this quickly, my eye immediately goes to that is a number that is much larger than I would expect at this point of the year and I can't trace what exactly it is that we're purchasing in this moment.

▶ 28:47 Speaker 1: Sure. So that, that's actually, um, that's our summer programming and previously that had really not been budgeted. Um, and so that reflects, um, us tracking and seeing how much it costs to run the summer program, the extended year program. And then that will give us a, a, you know, a real good cost, um, indicator going forward on how to budget that properly. So that, that number for summer program was, um, very underfunded. So that's why you see that 500% overage on that because that's actually what it costs to run the summer program.

▶ 29:21 Speaker 9: So you were not concerned at

▶ 29:23 Speaker 1: This moment in time. We anticipated that to be about, um, you know, anticipated that to be a, um, a deficit for that category. Yes.

▶ 29:30 Speaker 9: Can I ask one other question related to summer programming? Currently we're offering summer programming four days a week, is that correct? Not five. Correct. Would be entertained considering five days at some point. 'cause I think that is something that families would find to be valuable and beneficial.

▶ 29:45 Speaker 1: So we do offer our ed stations programming does run in the summer as a, as an alternative for, for childcare. And I would defer to Assistant Superintendent Berman. I'm not sure if there are regulations around how long a summer program for extended year has to be great. So I'm not sure if that's a four day or a five day. That would be something that we could run, run by Assistant Superintendent Berman.

▶ 30:04 Speaker 9: That'd be great. I'd be happy to talk more offline about that potential as well.

▶ 30:08 Speaker 6: Madam Chair? Yes. I just may add go right ahead. What, and the goal here is that when you start to see the 25 budget put together, we know now what those costs are for that summer program. So that needs to be placed in there. Right. You know, what that amount is. And of course, the other part that we would, we now that we are getting all of this set is that in the future what would happen is we would say, okay, that budget was came in underfunded Mm-Hmm. We need to put that budget back to the funding. So we'd need to transfer and then we'd bring that policy. So those are things that we want to start to be able to do too this year to get into those habits to show that these line items so that they're not negative all year. Right. We need to fix those to bring them to where they need to be. And then that gives a better understanding of what the actual is for the following year.

▶ 31:05 Speaker 1: So fewer surprises. Correct. And more granular with every budget line item ahead of time. Correct. Okay. Ms. McAndrew, oh, were you done, Ms.

▶ 31:14 Speaker 9: Wie? Yeah, no, thank you. I think it's just helpful to also like lift up what we mean when we say other instructional services. So I appreciate you sharing this is actually what that line item means so that we can all have a collective understanding.

▶ 31:27 Speaker 1: Thank you Ms. McAndrew. Yes.

▶ 31:30 Jennifer McAndrew: Sorry. So now I do have a question about that actually. Sorry, when you say, um, summer program, you mean our extended year program? Correct. You don't mean the ED stations program? Correct.

▶ 31:42 Speaker 1: Extended year, that's two separate program extended year. And that

▶ 31:44 Speaker 2: Instructional and those costs did not hit the operational budget. Correct.

▶ 31:47 Jennifer McAndrew: Okay. That's a revolving fine. Correct. I just wanna make sure I understand. That's correct. These are extended year services for students with needs. Correct. Is there any reimbursable funding in those programs

▶ 31:56 Speaker 6: For the extended year? Summer

▶ 31:57 Speaker 1: program typically is not reimbursable. Okay. That's more to prevent regression and, and you know, keep students on track to start

▶ 32:04 Speaker 6: School year? No, I mean we would, we would love to take a look at it through Title One and all of those other opportunities. Right. But the problem is right now we're just, we are at the bare minimum of Title one. Yep. We may see that increase next year 'cause our numbers may increase and if that's the case, that could also help. But right now it's been right now not.

▶ 32:22 Speaker 2: No. Great. Thank you. And Circuit Breaker

▶ 32:23 Speaker 1: doesn't cover any of that either. Circuit Breaker could potentially cover some of those costs? We don't use that and we would prefer not to do that. Okay. Right, because we need that for Yeah, right. The whole year, the tuition. Yeah. Okay. All right. Thank you. Any other questions or concerns? Okay, seeing none, um, uh, all in favor of passing these three reports through that passes unanimously. Seven in favor. Thank you very much. And, um, moving on to the warrants. We have five warrants here. I'm gonna read through them and then we can do a motion to, um, approve them. So we have the school warrant S 2 4 0 2 1 in the amount of $738,299 and 17 cents. Then we have refunds and official payment, um, to the officials S 2 4 0 2 2 warrant in the amount of $11,693 and 1 cents. We have October meals tax S 2 4 0 2 3 warrant, and the amount of $86 and 83 cents. And we have October, um, middle school student wire activity wire, S 2 4 0 2 4 in the amount of $840 even. And lastly, we have the October High School student activity wire, S 2 4 0 2 5 warrant in the amount of $15,729 and 1 cent to, I have a motion to approve those all in one slate made by Mr. O'Connell. Second by Ms. McAndrew. Thank you very much. All in favor passes unanimously. Thank you very much. And that concludes finance and Facilities.