ORDER-2016-80 : Amending the Rules of Order of the Board of Aldermen by adding Rule 53 as set forth herein.

Transcript (~9 min @ 29:00)

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▶ 28:54 John N. Tramontozzi: seeing none we do have a motion to recommend on the floor all in favor aye any policy and then that moment so the order will be recommended to the full board at the next full board meeting the next order on the agenda is order 2016 dash 80 amending the rules of order of the Board of Aldermen by adding rule 53 as set forth herein uh this is an order that's sponsored by uh vice chairman of the this uh committee francis wright and it's you the floor is yours alderman wright thank you mr chairman um

▶ 29:27 Francis X. Wright Jr.: yeah the way the order reads is whenever the president or a member of the board of aldermen appointed by the president to serve on a committee commission board or other working group attends a meeting of such committee commission board or other working group that member shall report back to the full board of aldermen at the next regular meeting of the board as to the actions taken on all matters on the agenda of said committee commission board or other working group my intention in filing this is to simply receive a report i'm not i'm not trying to um create a situation where we would be discussing second guessing uh what happened at another board or commission or working group session but rather just to keep us all in the loop because when somebody from this board attends such a forum they're doing it on behalf of all of us and i think it's important i know if something is happening um with regards to a matter in what three i would appreciate knowing what what occurred and so i think this is something that could take a minute or two out of our meeting by the representative on on that particular committee commissioner board but i think it's important And that said, Mr. Chairman, I would like to amend this order. At the end of line one, I would change to read, whenever the president or a board of all has been appointed by the president, and then add all mayor to serve on the committee.

▶ 31:14 John N. Tramontozzi: Second the motion to amend. All right, so we have a motion to amend the order by inserting after president or mayor is that correct yes so we have a um a motion to amend um that's been seconded by alderman mortimer any discussion on that just the um the motion to amend seeing none uh all in favor aye aye any opposed okay that so that order the rule is now amended as you requested any further discussion I just have a

▶ 31:50 Michael P. Zwirko: question so this will be retroactive it won't be going forward right so if someone was appointed to a commission already they'll I guess what I'm saying is it'll it'll be holding for those who have been appointed to a board commission or working group it's not going to be going forward right it would

▶ 32:08 Francis X. Wright Jr.: look it would be able to look back well I mean Alderman Wright do you have a

▶ 32:14 Francis X. Wright Jr.: um i could about that through you uh mr chairman my um my intention is that should this be enacted again first of all it's a rule of the board for the public's sake it's not an ordinance it's a rule of the board it's our own internal mechanism for running these meetings um i would expect that you know if it were to go in effect after the next full board meeting that were there be a meeting after that of any committee commission board or other working group from the next night on we would get a report i'm not asking anyone to report back to us on something that happened in 2015

▶ 32:53 John N. Tramontozzi: or earlier so the bottom line is not it's not retroactive it would be going forward after it's passed and and i also assume that this is meant for those who attend those meetings as an appointed representative and not if a member of the board of all of them decides they want to attend the committee or Commission they're not obligated by this rule to make a report I suppose they can but but they're not obligated to if they don't sit on that Commission as an appointed member that's my intention yes

▶ 33:29 Speaker 2: mr. chairman president Khan yeah I support this order there are currently five five examples that this would apply to in the city that is an all-demand ik representative to the water sewer Commission there's an all the manic representative to the Traffic Commission there's an all-demand ik representative to the school building committee there's an all the manic representative to the master plan committee and there was an alderman ik representative to the library building committee so those are the positions to which it would apply so So all of those people need to beware that they will be expected to declaim at our next full board meeting following February. If, in fact, this order does pass, I do support it. I thank Alderman Wright for filing it. I think it's a good rule. It's a good practice. And hopefully it will disseminate more information to ourselves and the public in the future.

▶ 34:26 John N. Tramontozzi: Thank you. Well said. Yes, Alderman Medeiros.

▶ 34:32 Monica C. Medeiros: I'm not a voting member of this committee, but I just want to say I support the order and I think this would certainly help because many of these committee meetings happen during non-business hours and it's hard, they're not televised usually and it's hard for all the members of the public and as well as the members of this board to get that information. so i think that just making it sort of a regular formalized process would would be great thanks

▶ 35:00 John N. Tramontozzi: very good any further discussion yeah yes all of them just a quick question thank you mr chairman

▶ 35:03 Gail Infurna: would it be listed on an agenda as part of you know an agenda item somewhere yeah i mean i mean how would that be presented do we do it at the end of a meeting or or just how

▶ 35:20 Speaker 2: would it kind of go well if i could respond to that mr chairman i would suspect that we would have a category on our general agenda like we have now for orders out of order orders from committee things of that nature i would think we would maybe have something that would be called reports from committees okay or reports from outside not all the manic committees and and the other concern

▶ 35:40 Gail Infurna: i have and i think this is a great order and i have no problem with it but how is there any way that we could keep it so that there is not really big discussion i mean just being a representative of the traffic commission and i could come here and report things and we probably could talk for hours about something like that and is there a you know a way that we can just make sure that we are limiting it you know we can say it right here and now that we could limit some of this conversation but you know future boards down the road so i don't know if there's any language in there a sentence that you just want to put that it would just be a report reporting out and and not a big discussion of things yeah good talk i'm going to say i'm just going to

▶ 36:21 John N. Tramontozzi: suggest that we leave it in to the discretion of the board members and then we'll see how things go and if we need further amendments to it we can always do that i would suspect uh but i'll

▶ 36:37 Francis X. Wright Jr.: defer to alderman wright thank you mr chairman i would agree with you i mean i specifically said report right so and the my intent by saying that is that essentially you'd be giving an abbreviated version of the minutes of that meeting which would be you know for the traffic commission we considered an issue involving the stop sign at the corner of you know a street and b street and took the following action the next item you know okay and not open that up for a discussion on whether or not we should have approved or not approved though oh you're not us but the traffic commission again i don't intend for this to be an opportunity to second guess the work of volunteers on our boards and commissions just because one of us happens to sit on that board of commission

▶ 37:30 Speaker 2: okay thank you very good any further discussion motion to recommend so we have a motion to

▶ 37:34 John N. Tramontozzi: recommend by alderman forbes seconded by alderman mortimer to the committee members on that motion all in favor aye aye aye opposed saying none so we will recommend that to the full board for passage at our next meeting motion no chairman i'm sorry as amended oh as amended yes there's a that that motion alderman forbes is a motion to recommend as amended yes seconded by as amendment all in All in favor, aye. Aye. Good. All opposed, seeing none. As amended, thank you. Motion to adjourn, Mr. Chairman. Second. Second. I don't see nothing further on the agenda. There's a motion to adjourn by Alderman Mortimer, seconded by Alderman Forbes on the motion to adjourn. All in favor? Aye. Any opposed, seeing none. We adjourn. Stay tuned for the next committee meeting.