ORDER-2016-197 : Transfer of 158,469.00 from various accounts to various accounts as set forth within

Transcript (~9 min @ 36:53)

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▶ 36:53 Scott M. Forbes: opposed? Motion passes will be recommended for the full board. Final order on the agenda is order number 2016-197. It's a transfer of $158,469 from various accounts to various accounts as set forth within.

▶ 37:14 Speaker 1: motion to recommend we have a motion recommend made by Alderman Mortimer

▶ 37:17 Scott M. Forbes: second second and by Alderman Tramontozzi is there any discussion on

▶ 37:29 Speaker 1: this order Alderman Suarco please is this an order that it's coming from you the first the first piece of the order is a transfer of 84,000 for department uh i.t computer purchases and upgrade does this just have to do with the life cycle of technology here uh partially that and partially a lot of this is going to go towards professional services for the installation and configuration of data center equipment in our data center as you know we have a vacancy at the i.t director position that represents one-third of the technical personnel in the city IT so in the interest of stability and hitting some of the hard deadlines we have for certain upgrades we'd like to bring in professional services to make sure that we get everything in place that needs to be in place by the end of this summer in order for the schools to open smoothly

▶ 38:33 Speaker 4: in the city to operate smoothly the so you'll be contracting out services

▶ 38:37 Michael P. Zwirko: because of the vacancy in the position correct yes and the fact that our new

▶ 38:43 Speaker 1: director doesn't start until September we just need the we need the extra help

▶ 38:52 Speaker 1: and so we've met with the school superintendent and the CFO and other city leadership we've decided this is the best approach and I've also met with mr. Ellis and he's reviewed the plan as well and he can comment on it thank you

▶ 39:08 Speaker 7: yeah I went through spent a few hours going through all the all the quotes in the in the expenses and all the all the work that Colby's gone through it's you know dead-on he's gone done is definitely done his due diligence everything everything's spec'd correctly the the all the contractors are state contract vendors so it's it looks it's tight thank you for that you're working

▶ 39:43 Michael P. Zwirko: and you haven't even started so well since I still have the floor I guess I just wanted to ask the police chief Lyle if he's here regarding the police

▶ 40:07 Michael P. Zwirko: evidence room and thank you thank you thank you chief could you just give me a

▶ 40:10 Speaker 2: little bit of background on this on the police evidence room please it's older than me it's been there since the building was opened some 50 60 years ago and it's it's maxed out all our spaces maxed out so we hired a Dunnigan systems off the state contract they came in and they maximize the space we have it's approximately 12 by 16 feet and they have covered every square foot for Tobias time to a new building at some point and if we do build in a new police station or public safety building all this equipment would be transferable to a new

▶ 40:50 Michael P. Zwirko: building and added on if we needed so it has used beyond the building's life I'm sorry it has used beyond the building's life yes yes I just really wanted some

▶ 40:56 Michael P. Zwirko: background that's the only questions I had on the evidence room I have I have no further questions of any of the items before on this order Thank You all of

▶ 41:05 Scott M. Forbes: its work Oh anyone else in discussion all the Madeiros please thanks just back

▶ 41:15 Monica C. Medeiros: to what mr. cousins it looks like the account here is department equipment IT computer purchases and upgrade which looks more like hardware rather than then personnel so I'm just for the $84,000 part of the part of what's

▶ 41:35 Speaker 1: required there is some hardware that's part of what's required and then it's a lot of it our services associated with the configuring configuration and

▶ 41:52 Speaker 1: installation of that hardware just looking at the budget and the way the the accounts are we thought that the the interdepartmental budget and the line item there was the the best one for us to put it in in order to make use of those those funds now we have a little extra money in that line item right now so if we do have to spend a little little more we're able to do that right away and make sure that everything gets done and there's no loose ends thank you

▶ 42:29 Monica C. Medeiros: thank you and I seem as long in the background a good portion of these funds all set with us thank you thank you a good portion of these funds eighty six thousand nine hundred eighteen dollars are coming from health health contractual X group health providers and an additional nine hundred dollars from

▶ 42:55 Speaker 2: workers comp benefits and seventy five hundred from unemployment expenses so if you could just speak to something sure yes I'm actually glad that we have the funds available to be able to transfer with health insurance in particular when we budgeted for FY 16 it was in March of 2015 and when when we budget for the health contractual in particular it's always based on rate times enrollment and as you know we have ten different plans so it's always a moving target the opt-out program has been fairly successful obviously that is an expense as well so we were able to we had funds available in the health insurance budget workers comp I'm very actually very glad and very proud to say it's the lowest it's been in many many years the lowest of at least six to seven years and the large part of that is because of the privatization of DPW trash and recycling so it's not our employees who are performing that high-risk work and unemployment we've been fortunate we do have unemployment expenses and when I come before you with my budgets you'll see that the in the year-to-date budget report but again as you know those are all self-funded insurance line items depending upon activity great well we're glad to hear that and I know that was one of the driving forces the reduction in workers comp costs that drove us to go towards privatization so I was glad to hear that's working out yes it is thank you sure and last but not least I see defibrillators I'm not sure if that's on the police side or on the fireside so we

▶ 45:05 Speaker 1: have both chiefs here that's the purchase six six defibrillators for our

▶ 45:07 Speaker 2: police vehicles that are active in our patrol division that's great chief and I believe we've already had officer there's either funding or you've already had the officers trained in you know they're all every police officer in the City of Meadows is certified to perform CPR with a defibrillator what's unique about these is we coordinate it with the fire department so that our defibrillators are identical to theirs so that if there's an event the equipment can be transferred to the switch right over to the fire department easily well we are

▶ 45:39 Monica C. Medeiros: glad to see that and I'm glad to be able to fund that one so thank you thank you

▶ 45:45 Scott M. Forbes: all of Madera anyone else on discussion believe we do have a motion to recommend in a second all those in favor on order number two zero one six dash one nine seven please say aye aye any opposed hearing none this order will be recommended to our next full board meeting motion to adjourn i have a motion to adjourn made by alderman Zwirko duly seconded by alderman mortimer all those in favor any opposed concludes the finance committee stay tuned for appropriations